Oracle PeopleSoft Licensed Software and Software Support Services

The Texas Comptroller of Public Accounts (CPA) is soliciting proposals through Request for Offers (RFO) 304-27-0790MS for Oracle PeopleSoft licensed software and software support services to support the Centralized Accounting and Payroll/Personnel System (CAPPS), a statewide Enterprise Resource Planning (ERP) system serving all authorized state agencies. This single-award procurement targets the renewal and potential expansion of perpetual licenses across 22 PeopleSoft Enterprise modules—including Financials, Human Resources, Payroll, eProcurement, and Asset Management—along with Oracle User Productivity Kit (UPK) licenses and related third-party software, with licensed quantities ranging from 16,000 to 160,000 Enterprise Employee licenses depending on module and contract agreement. The contract will serve CAPPS Hub-Agencies including the Texas Workforce Commission, Health and Human Services Commission, Department of Family and Protective Services, Department of State Health Services, Cancer Prevention and Research Institute of Texas, Texas Department of Transportation, Department of Housing and Community Affairs, and Texas Education Agency. The contract term runs from September 1, 2026, through August 31, 2030, with three optional one-year renewal periods available at CPA's discretion (through August 31, 2033). The deadline for submission of questions is May 11, 2026, with official responses posted by May 18, 2026, and offers must be submitted electronically by June 4, 2026, at 2:00 p.m. Central Time. Evaluation criteria weight past performance and qualifications at 20 percent, compliance with CPA specifications at 50 percent, and cost at 30 percent. Respondents must provide Software Update License & Support (SULS) pricing on a mandatory Excel price sheet specifying annual percentage uplifts for each fiscal year, with all costs inclusive of shipping, freight, and related services on an F.O.B. destination basis.

Respondents must comply with mandatory VetHUB subcontracting plan requirements and complete a HUB Subcontracting Plan (HSP) form identifying whether they will subcontract portions of work to Texas-certified Historically Underutilized Businesses (HUBs), with potential subcontracting areas including accounting/financial services, application software, and software maintenance support. The incumbent contractor is Oracle under existing contract US-GMA-CPQ-1281636 (PO 0790), effective through August 31, 2026, originally awarded under CPA's RFO No. 304-20-0790PS and incorporating terms from the State of Texas Department of Information Resources Volume Pricing Contract Number DIR-VPC-03-018. Respondents must meet extensive security and compliance requirements including encryption standards (minimum AES-128), NIST or ISO 27001 compliance, TX-RAMP certification, annual independent third-party information security assessments, criminal background investigations for assigned personnel, professional liability insurance ($1,000,000 minimum per occurrence and $2,000,000 aggregate), employee dishonesty bonds ($25,000 minimum), and compliance with IRS Federal Tax Information safeguards under Publication 1075. The RFO pricing schedule currently lists all annual costs at $0.00 for fiscal years 2027 through 2033, indicating that vendors will propose pricing for both the renewal of existing licenses and potential expansion licenses, though specific budget allocations have not been disclosed in the solicitation documents.