Laboratory Information System (LIS) for UW Veterinary Care(UW-MAD)[20-5046]

The University of Wisconsin-Madison is seeking proposals for a new Laboratory Information System (LIS) for UW Veterinary Care through RFP 20-5046, with the goal of replacing an existing system and supporting both clinical and anatomic pathology operations. The proposed LIS must process approximately 37,000 annual accessions, interface with eight existing laboratory analyzers, and integrate with the StringSoft Practice Management System. Key system requirements include supporting 25 concurrent clinical laboratory users, 10 anatomic pathology users, and 10-20 web portal users for external providers, with capabilities for batch entry, historical data migration, and comprehensive testing across multiple disciplines including chemistry, immunology, microbiology, and parasitology. The procurement allows for both hosted and on-premise solutions, with an expected implementation timeline of 12-18 months from contract signing. Proposals were initially due on May 12, 2020, with a final extension to May 14, 2020, at 2:00 PM CDT, and vendors were required to submit responses via email with specific organizational guidelines. The evaluation process will allocate 2,725 total points, with 545 points dedicated to cost and the remaining points distributed across technical capabilities, system infrastructure, security, and functional requirements.

The RFP indicates potential preference for Minority Business Enterprises (MBE) and Disabled Veteran-Owned Businesses (DVB), offering a potential 5% weighting advantage. All proposed services must be performed within the United States, with data maintained exclusively in the U.S. and protected through robust encryption protocols. The contract structure provides an initial two-year term with three optional one-year renewal periods, automatically extending unless either party provides 90 days' written notice. Vendors must certify they are not debarred from federal transactions, have not engaged in collusion, and have no conflicts of interest with the University. While specific budget ranges are not explicitly stated, the RFP requires vendors to provide comprehensive pricing for licensing, implementation, training, and annual maintenance costs for user configurations ranging from 25 concurrent to 75 named users across the contract's five-year potential duration. The system must specifically interface with the existing Stringsoft HIS for billing purposes and accommodate approximately 1,000 monthly web portal accessions and 16,000 monthly billing requisitions.