Insurance Agent (Broker) of Record

The Bend Park and Recreation District, located in Deschutes County, Oregon, is soliciting proposals for an Insurance Agent (Broker) of Record through a Request for Proposals (RFP) issued on March 25, 2024. The district seeks a comprehensive insurance services provider to manage property, casualty, workers' compensation, and related commercial insurance lines, along with risk management consulting services. Prospective proposers must specifically offer policies through Special Districts Insurance Services and SAIF Corporation. Proposals are due by April 24, 2024, at 2:00 p.m., with the district anticipating contract execution by July 1, 2024. Evaluation criteria will likely include the proposer's technical approach, experience, qualifications, project team composition, and proposed fee structure. The initial contract term spans approximately three years through June 30, 2027, with two potential one-year renewal options. Proposers must submit a technical proposal addressing project description, approach, experience, qualifications, and project team details, as well as a comprehensive fee proposal.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. The current incumbent vendor is WHA Insurance Agency, which is welcome to submit a proposal. The district has disclosed that its 2024 property and casualty premiums were approximately $392,000, with workers' compensation premiums around $138,000 for the fiscal year ending June 30, 2024. Proposers may select their compensation method, including direct-billed fees, commission-based arrangements, or a combination of both, and must clearly delineate direct-billed versus commission-based fees. The Bend Park and Recreation District is a special tax district with approximately 575 employees, governed by a five-member elected Board of Directors. The district will collaborate with the selected proposer and the incumbent broker to ensure a smooth service transition, considering existing insurance policy expiration dates ranging from December 31, 2024, to February 15, 2025.