DOTD GROUNDS MAINTENANCE Bid Cancelled: 08/13/2025 - THIS RFX IS BEING CANCELLED DUE TO REVISED SPECIFICATION AND WILL BE R

The Louisiana Department of Transportation and Development (DOTD) is soliciting bids for comprehensive grounds maintenance services at six weigh station locations across the state, including Baptist, Delta, Kentwood, Starks, and Toomey sites. The contract, identified as RFx No. 3000025165, requires year-round maintenance services with seasonal variations: weekly services from March 1 to October 30 and monthly services from November 1 to February 28. Specific maintenance tasks include debris pickup, grass mowing, weed eating, edging sidewalks and curbs, and blowing cut grass from surfaces, to be performed on weekdays between 8:00 AM and 4:30 PM. Mandatory pre-bid jobsite visits are required for each location, with potential bidders needing to schedule and complete site inspections with designated DOTD points of contact prior to bid submission. The bid responses are due by July 28, 2025, at 11:59 PM CST, with the initial contract period running from August 18, 2025, through August 17, 2026, and potential options for two additional 12-month extensions. Contractors must provide all necessary labor, equipment, and supplies, and adhere to strict guidelines regarding employee conduct, safety requirements, and performance standards.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Contractors must meet comprehensive insurance requirements, including maintaining Commercial General Liability coverage of $2,000,000 and Automobile Liability coverage of $1,000,000, with policies provided by companies legally authorized to do business in Louisiana and having an A.M. Best's rating of A-VI or higher. While specific award values are not explicitly stated in the documents, the contract is structured with line items for each weigh station location, with quantities of 35 weeks of service during the primary maintenance period and 4 months of service during the reduced maintenance period. The contract explicitly prohibits pest and weed control services and the use of chemical treatments. Invoicing will be conducted monthly, referencing the purchase order number, with payment made within 30 days after invoice receipt. The Department reserves the right to terminate the contract with 30 days' written notice, and contract continuation is contingent upon legislative appropriation of funds.