Debris Hauling Services

The City of Sanford, Florida, located in Seminole County, is soliciting competitive sealed proposals (RFP 24/25-19) for Debris Hauling Services to establish one or more contracts for disaster debris removal and disposal operations. The procurement seeks licensed contractors capable of providing comprehensive emergency cleanup services following disaster events, including emergency road clearance, removal of vegetative and non-vegetative debris from public rights-of-way, debris reduction site management, and compliance with federal, state, and local regulations. Contractors must have been in business for at least five consecutive years and hold appropriate state licenses. The City will evaluate proposals using a 100-point scoring system, with points distributed across firm qualifications (45 points), similar project references (15 points), project approach (25 points), required forms (10 points), and pricing (5 points). Proposal questions are due by May 22, 2025, at 2:00 PM local time, with sealed responses required to be submitted to the Purchasing Division by May 29, 2025, at 2:00 PM local time. The contract term is anticipated as a one-time purchase with potential for up to five one-year renewal periods, contingent on the City's discretion.

The solicitation does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Contractors will be required to provide comprehensive insurance coverage, performance bonds, and comply with federal guidelines, including FEMA regulations and Buy American provisions. While no incumbent vendors are identified, the RFP includes detailed pricing schedules for various services such as emergency road clearance, debris removal by mileage, chipping, and stump removal. The City will require a 100% performance bond and payment bond to ensure contract fulfillment and protect against contractor default. Although a specific budget range is not explicitly stated, the contract will cover disaster response services with potential for significant financial engagement, particularly in emergency scenarios. The procurement documents indicate that the successful contractor(s) will be responsible for providing all necessary labor, materials, equipment, tools, and vehicles to perform comprehensive debris hauling services for the City of Sanford.