Evaluation_Committee_Meeting_1.doc
DOC document 54 KB Posted
- Attached to
- Debris Hauling Services State and local contract opportunity
- Solicitation number
- RFQ 24/25-19
- Issued by
- Seminole County, Florida
About this file
This is a Public Meeting Notice for a Selection Committee of the City of Sanford, Florida, regarding the evaluation of proposals submitted in response to RFP 24/25-19 for Debris Hauling Services. The City of Sanford is soliciting competitive sealed proposals to establish one or more contracts for disaster debris removal and disposal operations, including emergency road clearance, removal of vegetative and non-vegetative debris from public rights-of-way, and debris reduction site management. Sealed proposal responses were required to be submitted to the Purchasing Division by May 29, 2025, at 2:00 PM local time, with proposal questions due by May 22, 2025, at 2:00 PM. The Selection Committee meeting is scheduled for Tuesday, August 5, 2025, at 10:30 AM at City Hall's Lake Monroe Conference Room to evaluate scoring sheets and consider the responses received. The anticipated contract term is a one-time purchase with potential for up to five one-year renewal periods at the City's discretion.
The City will evaluate proposals using a 100-point scoring system distributed across firm qualifications (45 points), similar project references (15 points), project approach (25 points), required forms (10 points), and pricing (5 points). Contractors must have been in business for at least five consecutive years and hold appropriate state licenses. Successful contractor(s) will be required to provide comprehensive insurance coverage, performance bonds (100% performance and payment bonds), and comply with federal guidelines including FEMA regulations and Buy American provisions. The solicitation does not identify specific set-asides for disadvantaged enterprises or incumbent vendors. Contractors must provide all necessary labor, materials, equipment, tools, and vehicles to perform comprehensive debris hauling services. While no specific budget range is explicitly stated, the contract is anticipated to cover disaster response services with potential for significant financial engagement in emergency scenarios.
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Text version
NOTICE - PUBLIC MEETING OF SELECTION COMMITTEE
Date of this Notice: (July 21, 2025) Purpose of Selection Committee Meeting: To consider the responses to the procurement activity of the City of Sanford relating to Debris Hauling Services No. RFP 24/25-19 and to evaluate the scoring sheets relating to the following matter:
Solicitation Number:
RFP 24/25-19 (Debris Hauling Services) Date of Meeting: TUESDAY, August 5, 2025 Time of Meeting: 10:30 am Local Time Location of Meeting: city of sanford city hall lake monroe conference room Please be advised that subjects and matters involving the evaluation, ranking and selection of responders to this procurement activity of the City will be discussed by the selection committee and the selection committee will take appropriate actions relating thereto.
In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: if a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105)
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