RFP_24_25-19_Tabulation.pdf

This is a Solicitation Tabulation Sheet for the City of Sanford, Florida's Purchasing Division, documenting the competitive sealed proposals (RFP 24/25-19) for Debris Hauling Services. The City of Sanford seeks to establish one or more contracts for comprehensive disaster debris removal and disposal operations, including emergency road clearance, removal of vegetative and non-vegetative debris from public rights-of-way, debris reduction site management, and compliance with federal, state, and local regulations. Sealed proposals were due to the Purchasing Division by May 29, 2025, at 2:00 PM local time, with proposal questions required by May 22, 2025, at 2:00 PM local time. The contract term is anticipated as a one-time purchase with potential for up to five one-year renewal periods at the City's discretion. Nine vendors submitted proposals: Aftermath Disaster Recovery Inc., Ceres Environmental Services LLC, Crowder Gulf Joint Venture Inc., CTC Disaster Response Inc., DRC Emergency Services LLC, Looks Great Services of MS Inc., Phillips & Jordan Environmental Services LLC, Southern Disaster Recovery LLC, and TFR Enterprises Inc.

The City will evaluate proposals using a 100-point scoring system distributing points across firm qualifications (45 points), similar project references (15 points), project approach (25 points), required forms (10 points), and pricing (5 points). Contractors must have been in business for at least five consecutive years and hold appropriate state licenses. Successful contractor(s) will be required to provide comprehensive insurance coverage, a 100% performance bond, and payment bond, and comply with federal guidelines including FEMA regulations and Buy American provisions. The RFP includes detailed pricing schedules for various services such as emergency road clearance, debris removal by mileage, chipping, and stump removal. No specific budget range or incumbent vendors are identified in the solicitation documents. Contractors must provide all necessary labor, materials, equipment, tools, and vehicles to perform comprehensive debris hauling services.