RFP_24_25-19_Debris_Hauling_Services_Notice_of_Intent_to_Award.pdf

This is a Notice of Intent to Award issued by the City of Sanford, Florida Purchasing Division for RFP 24/25-19 Debris Hauling Services. The City sought competitive sealed proposals to establish one or more contracts for disaster debris removal and disposal operations, including emergency road clearance, removal of vegetative and non-vegetative debris from public rights-of-way, and debris reduction site management. The solicitation required proposal questions by May 22, 2025, at 2:00 PM local time, with sealed responses due to the Purchasing Division by May 29, 2025, at 2:00 PM local time. The contract was anticipated as a one-time purchase with potential for up to five one-year renewal periods at the City's discretion. The City issued the Notice of Intent to Award on August 12, 2025, naming Ceres Environmental Services, Inc. as the primary award recipient and Southern Disaster Recovery, LLC. as the secondary award recipient.

The evaluation process utilized a 100-point scoring system distributing points across firm qualifications (45 points), similar project references (15 points), project approach (25 points), required forms (10 points), and pricing (5 points). Contractors were required to have been in business for at least five consecutive years and hold appropriate state licenses. The solicitation required 100% performance and payment bonds and compliance with federal guidelines, including FEMA regulations and Buy American provisions. No specific budget range or set-aside designations for disadvantaged enterprises were explicitly stated. The Notice of Intent to Award is subject to final approval and does not constitute formation of an agreement until a fully executed agreement or purchase order is approved by the City.