RFP_24_25-19_Debris_Hauling_Services_Notice_of_Intent_to_Award_Updated.pdf

This is a Notice of Intent to Award issued by the City of Sanford Purchasing Division regarding IFB 2/25-19 for Debris Hauling Services. The City of Sanford, Florida, sought competitive sealed proposals to establish one or more contracts for disaster debris removal and disposal operations. The solicitation required licensed contractors capable of providing comprehensive emergency cleanup services following disaster events, including emergency road clearance, removal of vegetative and non-vegetative debris from public rights-of-way, and debris reduction site management. Proposal questions were due by May 22, 2025, at 2:00 PM local time, with sealed responses required by May 29, 2025, at 2:00 PM local time. The notice indicates intent to award the contract to Ceres Environmental Services, Inc., as primary contractor, and Phillips & Jordan Environmental Services, LLC., as secondary contractor. The contract term is anticipated as a one-time purchase with potential for up to five one-year renewal periods at the City's discretion. The notice was issued on September 25, 2025.

The City evaluated proposals using a 100-point scoring system distributing points across firm qualifications (45 points), similar project references (15 points), project approach (25 points), required forms (10 points), and pricing (5 points). Contractors were required to have been in business for at least five consecutive years and hold appropriate state licenses. The procurement requires comprehensive insurance coverage, performance bonds, and compliance with federal guidelines including FEMA regulations and Buy American provisions, with a 100% performance bond and payment bond required. No specific budget range was explicitly stated in the solicitation, though the contract covers disaster response services with potential for significant financial engagement. The solicitation documents indicate no incumbent vendors were identified and include detailed pricing schedules for various services such as emergency road clearance, debris removal by mileage, chipping, and stump removal. The notice specifies that award remains subject to final approval and execution of a written agreement acceptable to the City.