Citywide Ditch and Swale Grading

The City of Sebastian, Florida is seeking sealed bids for a citywide ditch and swale grading contract through Invitation to Bid (ITB) No. 25-20-ITB, which will operate within Indian River County. The procurement involves as-needed grading services for municipal swales, including site restoration using Bahia and Floratam sod, with an initial two-year contract term and potential for two additional one-year renewals. Bidders must be registered to do business in Florida, possess a minimum of three years of earthwork/grading experience, and maintain a valid business tax receipt. The project requires comprehensive unit pricing covering all associated costs including mobilization, demobilization, operator expenses, supervision, maintenance, fuel, repairs, overhead, profit, and insurance. A non-mandatory pre-bid meeting is scheduled for August 5, 2025, at 9:30 AM, followed by a site visit, with bidder questions due by August 11, 2025, at 2:00 PM, and final bids due on August 21, 2025, at 2:00 PM. The City reserves the right to make multiple awards and reject any bids that do not meet specifications.

The contract does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Bidders will be required to comply with E-Verify requirements, maintain a drug-free workplace, and adhere to anti-discrimination policies. The procurement includes unit pricing for grading approximately 10,000 linear feet of swales and supplying 1,000 pallets each of Bahia and Floratam sod, with compensation structured through individual purchase orders and monthly invoicing based on completed service percentages. Contractors must provide comprehensive insurance coverage, including worker's compensation, general liability, and automobile liability, with the City named as an additional insured. The contract includes provisions for liquidated damages of $100 per calendar day for contractor defaults and is subject to fund availability. While specific total contract value is not explicitly stated, the document suggests a flexible, ongoing service contract with potential for significant municipal infrastructure maintenance work.