B_-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Meeting_Notice.pdf

This is a meeting notice for a pre-bid conference related to Invitation to Bid (ITB) No. 25-20-ITB issued by the City of Sebastian, Florida for citywide ditch and swale grading services. The City seeks sealed bids for as-needed grading services on municipal swales, including site restoration using Bahia and Floratam sod. The procurement involves comprehensive unit pricing for approximately 10,000 linear feet of swales and 1,000 pallets each of Bahia and Floratam sod. A non-mandatory pre-bid meeting is scheduled for August 5, 2025, at 9:30 AM EST at the City of Sebastian Public Works Compound located at 505 Airport Drive West, Sebastian, FL 32958, with virtual attendance available via RingCentral. The meeting notice was posted on August 4, 2025. Bidder questions must be submitted by August 11, 2025, at 2:00 PM, with final bids due on August 21, 2025, at 2:00 PM. The contract term is two years with potential for two additional one-year renewals. Bidders must be registered to do business in Florida, possess a minimum of three years of earthwork and grading experience, and maintain a valid business tax receipt.

Compensation will be structured through individual purchase orders and monthly invoicing based on completed service percentages, with unit pricing covering all associated costs including mobilization, demobilization, operator expenses, supervision, maintenance, fuel, repairs, overhead, profit, and insurance. Contractors must provide comprehensive insurance coverage, including worker's compensation, general liability, and automobile liability, with the City named as an additional insured. The contract includes liquidated damages of $100 per calendar day for contractor defaults and is subject to fund availability. The City reserves the right to make multiple awards and reject any bids that do not meet specifications. Bidders must comply with E-Verify requirements, maintain a drug-free workplace, and adhere to anti-discrimination policies. The procurement does not include specific set-aside designations for disadvantaged enterprises. ADA accommodations are available upon request by contacting the city's ADA coordinator at 772-388-8226 or ada@cityofsebastian.org at least 48 hours in advance.