E_-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Bid_Opening_Agenda.pdf

This is a Bid Opening Agenda document for the City of Sebastian, Florida's Procurement Division regarding Invitation to Bid (ITB) No. 25-20-ITB for Citywide Ditch and Swale Grading services. The bid opening was conducted on Thursday, August 21, 2025, at 2:10 PM local time, with bids due at 2:00 PM that same day. The City received eleven bids from contractors including All American Equipment Services, Clear Zone Maintenance Inc., Conlon Landscaping Inc., Diaz Constructors, Estep Construction Inc., Florasod LLC, G & V Trucking & Excavating Inc., GRSC Inc., Island Harbor Custom Builders, Sage Services Inc., and SoCal Shaker Plates & Construction Site Services LLC. The procurement involves as-needed grading services for municipal swales with site restoration using Bahia and Floratam sod, covering approximately 10,000 linear feet of swales and 1,000 pallets each of Bahia and Floratam sod. A non-mandatory pre-bid meeting was held on August 5, 2025, at 9:30 AM, with bidder questions due by August 11, 2025, at 2:00 PM. The tentative award date is September 24, 2025. The contract includes an initial two-year term with potential for two additional one-year renewals.

Bidders were required to submit comprehensive unit pricing covering all associated costs including mobilization, demobilization, operator expenses, supervision, maintenance, fuel, repairs, overhead, profit, and insurance. Contractors must be registered to do business in Florida, possess a minimum of three years of earthwork and grading experience, and maintain a valid business tax receipt. All contractors are required to comply with E-Verify requirements, maintain a drug-free workplace, and adhere to anti-discrimination policies. Contractors must provide comprehensive insurance coverage including worker's compensation, general liability, and automobile liability, with the City named as an additional insured. The contract includes provisions for liquidated damages of $100 per calendar day for contractor defaults and is subject to fund availability. The City reserves the right to make multiple awards and reject any bids that do not meet specifications. Communication regarding the evaluation process will be posted on VendorLink, and a Cone of Silence remains in effect until the bid award.