F_-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Bid_Tabulation_Sheet.pdf
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- Attached to
- Citywide Ditch and Swale Grading
- Solicitation number
- 25-20-ITB
- Issued by
- Indian River County, Florida
About this file
This is a Bid Tabulation Sheet for Invitation to Bid (ITB) No. 25-20-ITB issued by the City of Sebastian, Florida, for citywide ditch and swale grading services. The project involves grading approximately 1,746 linear feet of swales and providing site restoration using Bahia and Floratam sod, with quantities of 96 square feet and 40 square feet respectively. The bid posting date was September 22, 2025, with a non-mandatory pre-bid meeting scheduled for August 5, 2025, and final bids due on August 21, 2025. The contract is structured as an as-needed agreement with an initial two-year term and potential for two additional one-year renewals. Bidders were required to demonstrate a minimum of three years of earthwork and grading experience, maintain Florida business registration, and possess a valid business tax receipt.
Eleven contractors submitted bids ranging from $36,802.50 to $141,220.00 for the total scope of work. Estep Construction, Inc. submitted the lowest responsive bid at $36,802.50, while Florasod LLC submitted the lowest overall bid at $50,305.00 but was deemed not to meet responsible contractor criteria due to insufficient operational capacity for citywide projects. Additional bidders included Clear Zone Maintenance Inc., Island Harbor Custom Builders, All American Equipment Services, Sage Services Inc., G & V Trucking & Excavating Inc., GRSC Inc., SoCal Shaker Plates & Construction, and Diaz Constructors. Conlon Landscaping Inc. withdrew their bid after the opening. The bid tabulation sheet does not specify set-asides or incumbency information but indicates the City's intent to award based on responsible contractor status and capability to serve as the primary municipal contractor for ongoing grading services.
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Text version
Item No. Description Unit of Measure Quantity Price Per Unit Extended Price Price Per Unit Extended Price
1 Grading Swale LF 1746 11.25$ 19,642.50$ 12.50$ 21,825.00$
2 Site Restoration (Sod) – Bahia
SF
96 110.00$ 10,560.00$ 180.00$ 17,280.00$
3 Site Restoration (Sod) – Floratam
SF
40 165.00$ 6,600.00$ 280.00$ 11,200.00$
36,802.50$ 50,305.00$
(1) Conlon Landscaping Inc withdrew their bid.
POSTING DATE: September 22, 2025
N/A
NOTES
BID TABULATION
Bid #: 25-20-ITB
Bid Title: Citywide Ditch and Swale Grading
Required Forms
Bid Price Form
Estep Construction, Inc
Apopka, FL
Florasod LLC
Fellsmere, FL
Yes Yes
Yes Yes
Yes
Total Bid Price
Local Vendor Affidavit (if applicable)
(2) Florasod LLC submitted the lowest bid, however, they do not meet the criteria of a responsible contractor for citywide ditch and swale grading. Based on available information, their current operational capacity is sufficient for limited or small-scale projects but is inadequate for serving as the City’s primary contractor.
Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231
Item No. Description Unit of Measure Quantity
1 Grading Swale LF 1746
2 Site Restoration (Sod) – Bahia
SF
3 Site Restoration (Sod) – Floratam
SF
BID TABULATION
Bid #: 25-20-ITB
Bid Title: Citywide Ditch and Swale Grading
Required Forms
Bid Price Form
Total Bid Price
Local Vendor Affidavit (if applicable)
Price Per Unit Extended Price Price Per Unit Extended Price
17.50$ 30,555.00$ 20.83$ 36,369.18$
175.00$ 16,800.00$ 185.00$ 17,760.00$
235.00$ 9,400.00$ 260.00$ 10,400.00$
56,755.00$ 64,529.18$
Yes
Clear Zone Maintenance, Inc
Vero Beach, FL
Yes
Yes
Yes
Island Harbor Custom Builders
Sebastian, FL
Yes
Yes
2 Site Restoration (Sod) – Bahia
SF
3 Site Restoration (Sod) – Floratam
SF
BID TABULATION
Bid #: 25-20-ITB
Bid Title: Citywide Ditch and Swale Grading
Required Forms
Bid Price Form
Total Bid Price
Local Vendor Affidavit (if applicable)
Price Per Unit Extended Price Price Per Unit Extended Price
21.48$ 37,504.08$ 23.00$ 40,158.00$
198.00$ 19,008.00$ 190.00$ 18,240.00$
263.00$ 10,520.00$ 250.00$ 10,000.00$
67,032.08$ 68,398.00$
All American Equipment Services
Vero Beach, FL
Yes
Yes
Sage Services Inc
Port St Lucie, FL
Yes
Yes
YesN/A
2 Site Restoration (Sod) – Bahia
SF
3 Site Restoration (Sod) – Floratam
SF
BID TABULATION
Bid #: 25-20-ITB
Bid Title: Citywide Ditch and Swale Grading
Required Forms
Bid Price Form
Total Bid Price
Local Vendor Affidavit (if applicable)
Price Per Unit Extended Price Price Per Unit Extended Price
24.50$ 42,777.00$ 27.00$ 47,142.00$
239.50$ 22,992.00$ 260.00$ 24,960.00$
269.00$ 10,760.00$ 470.00$ 18,800.00$
76,529.00$ 90,902.00$
Yes Yes
Yes Yes
N/A N/A
G & V Trucking & Excavating Inc
Orlando, FL
GRSC, INC
Stuart, FL
2 Site Restoration (Sod) – Bahia
SF
3 Site Restoration (Sod) – Floratam
SF
BID TABULATION
Bid #: 25-20-ITB
Bid Title: Citywide Ditch and Swale Grading
Required Forms
Bid Price Form
Total Bid Price
Local Vendor Affidavit (if applicable)
Price Per Unit Extended Price Price Per Unit Extended Price
21.29$ 37,172.34$ 60.00$ 104,760.00$
403.00$ 38,688.00$ 235.00$ 22,560.00$
515.00$ 20,600.00$ 347.50$ 13,900.00$
96,460.34$ 141,220.00$
Yes
SoCal Shaker Plates & Construction
North Palm Beach, CA
Yes
Yes
Diaz Constructors
Sebastian, FL
Yes
Yes
N/A
2 Site Restoration (Sod) – Bahia
SF
3 Site Restoration (Sod) – Floratam
SF
BID TABULATION
Bid #: 25-20-ITB
Bid Title: Citywide Ditch and Swale Grading
Required Forms
Bid Price Form
Total Bid Price
Local Vendor Affidavit (if applicable)
Price Per Unit Extended Price
12.50$ 21,825.00$
180.00$ 17,280.00$
240.00$ 9,600.00$
48,705.00$
Conlon Landscaping Inc
Sebastian, FL
Yes
Yes
Contractor withdrew bid after Bid
Opening
Yes
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