C-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Pre-Bid_Sign_In_Sheet.pdf

This is a Pre-Bid Sign-In Sheet for Invitation to Bid (ITB) No. 25-20-ITB issued by the City of Sebastian, Florida for citywide ditch and swale grading services to be performed within Indian River County. The City seeks sealed bids for as-needed grading services for municipal swales, including site restoration using Bahia and Floratam sod. The procurement encompasses unit pricing for grading approximately 10,000 linear feet of swales and supplying 1,000 pallets each of Bahia and Floratam sod. A non-mandatory pre-bid meeting is scheduled for August 5, 2025, at 9:30 AM, followed by a site visit. Bidder questions are due by August 11, 2025, at 2:00 PM, and sealed bids must be submitted by August 21, 2025, at 2:00 PM. The initial contract term is two years with potential for two additional one-year renewal options.

Bidders must be registered to do business in Florida, possess a minimum of three years of earthwork and grading experience, and maintain a valid business tax receipt. Comprehensive unit pricing is required to cover all associated costs including mobilization, demobilization, operator expenses, supervision, maintenance, fuel, repairs, overhead, profit, and insurance. Contractors must maintain comprehensive insurance coverage, including worker's compensation, general liability, and automobile liability, with the City named as an additional insured. Compensation is structured through individual purchase orders and monthly invoicing based on completed service percentages. Bidders are required to comply with E-Verify requirements, maintain a drug-free workplace, and adhere to anti-discrimination policies. The contract includes liquidated damages provisions of $100 per calendar day for contractor defaults and is subject to fund availability. The City reserves the right to make multiple awards and reject any bids that do not meet specifications.