D-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Addendum_1.pdf

Procurement Division 1225 Main Street, Sebastian, FL 32958 Phone: 772-388-8231

(Rev. 7/2025) Page 1 of 7

ADDENDUM NO. 1

POSTING DATE: August 12, 2025

25-20-ITB

Citywide Ditch and Swale Grading

The original Invitation to Bid shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents.

SECTION I: CLARIFICATIONS

1. N/A

SECTION II: QUESTIONS

1. QUESTION: What is the current contract length?

ANSWER: The current contract has a term of 5 years (October 25, 2023-October

30, 2028) to coincide with the paving project. The current contract will be termi-nated once a new contractor is awarded from this solicitation.

2. QUESTION: Was the prebid meeting recorded, is that available for review.

ANSWER: Yes, the audio is available for review. Please email JWilliams@cityofsebastian.org to obtain a copy of the recording.

3. QUESTION: Are all ditch grading only in residential areas, and not canals or on major streets?

ANSWER: Swales are on residential property in the ROW along all city streets.

4. QUESTION: Sod on the bid sheet shows SF and calls out for Pallet, please confirm price is per Pallet Installed?

ANSWER: Please refer to Section IV of this solicitation. The Bid Price Sheet has been revised.

5. QUESTION: What is the average SF of work to be performed per location?

ANSWER: The scope of work is based on linear footage, covering approximately 4 feet on each side of the swale along the length of each property. The total width is roughly 80 feet, though square footage will vary between properties.

mailto:JWilliams@cityofsebastian.org

(Rev. 7/2025) Page 2 of 7

6. QUESTION: Will work be sequential or start and stop continuously?

ANSWER: Work should be continuous from October to June however the city reserves the right to modify the schedule.

7. QUESTION: Scope of work talks about benchmarking the culvert elevations in the roadway. Will surveying be required or is a slope line to be calculated from flowline to flowline of adjacent culverts?

ANSWER: No surveys required. The City will provide benchmarks with high and low grades. The Contractors will have to set grades with laser instruments to ensure proper elevations are maintained.

8. QUESTION: The contract pricing is for a two-year period, should the contractor provide pricing with the assumption that no adjustments to unit pricing will be made?

ANSWER: Yes.

9. QUESTION: Presentation slide "scope of work", "Grading", can the owner please provide information about these points that were made at the prebid meeting?

(Irrigation, Sod Installation, Private Property, Inspection/quality assurance, and

MOT)

ANSWER: Please refer to Section 2, Scope of Work, of the solicitation document for more information.

10. QUESTION: Can we get a copy of the previous/current contracts for this scope of work with the city?

ANSWER: Please refer to Section IV of this solicitation. The previous contract has been attached to this solicitation.

11. QUESTION: First one is when do we have to have all of the DOT certifications?

ANSWER: Preferably, the contractor should have the MOT certification at the bid closing. However, if the contractor is in the process of renewing their MOT certification during the bid process, the contractor must have the required MOT certification at the time of contract award.

12. QUESTION: is there a way we can make it revisable after the first year or would it put the contract up for bid again?

ANSWER: No. The submitted unit price must be held for two years.

(Rev. 7/2025) Page 3 of 7

SECTION III: REVISIONS TO THE SCOPE OF WORK

• N/A

SECTION IV: ATTACHMENTS

1. Revised Section 6 – Bid Price Form

2. Human Trafficking Affidavit

3. ITB 23-15 Agreement

Sincerely, Jessica Graham, CPPB Procurement Manager

Acknowledgment of Addendum No. 1 by Contractor The Respondent hereby acknowledges receipt of the following Addendum:

This addendum shall be completed and signed by an authorized representative and returned with the solicitation submittal. The Acknowledgment of the addendum receipt will become an integral part of the solicitation document. Acknowledging receipt of this Addendum, the undersigned understands and accepts the foregoing solicitation changes and clarifications.

All other bid terms, conditions, and specifications as originally issued remain unchanged

Printed Name Signature

Title Date

(Rev. 7/2025) Page 4 of 7

Section IV

Attachments

25-19-ITB

Failure to complete and submit this form with your bid package may result in the rejection of your bid Page 50 of 51

REVISED SECTION 6 – BID PRICE FORM

Citywide Ditch and Swale Grading

Item Description UOM EST. Qty Unit Price Extended Price

Grading Swale LF 1746 $ $

Site Restoration (Sod)

– Bahia

SF

(Enter Per Pallet Price)

Site Restoration (Sod)

– Floratam

SF

(Enter Per Pallet Price)

Total Bid Price $

Notes:

A. Hours shown above are for evaluation purposes only and do not represent the actual or anticipated volume of contract work.

B. The unit price will prevail. The unit price will be used for all work performed under the resulting contract.

C. Pricing on ALL items on the bid price form is MANDATORY.

D. This pricing is all-inclusive. All rates include mobilization and demobilization costs, as well as the operator, supervision, maintenance, fuel, repairs, overhead, profit, insurance, and any other associated costs required to provide the requested services.

E. The rates listed on this in the Citywide Ditch and Swale Grading table will be the contracted rates for Years 1 and 2 of the contract.

The Bid Prices shall remain good for ninety (90) days after the due date of this ITB.

The Bidder certifies that the price quoted represents and includes the entirety of the work, fees, profit, overhead, general requirements, general conditions, etc., of the project per the ITB documents. By affixing their signature to the Bid Price Sheet, the Bidder hereby states that they have read all proposal specifications, terms, and conditions outlined in the Invitation to Bid and agree to such. Bidder also declares that the individual signing this Bid Price Sheet has the legal capacity to sign on behalf of Bidder and to obligate Bidder contractually.

Bidder Name:

Signature: Date:

Print Name: Title:

Failure to complete and submit this form with your bid package may result in the rejection of your bid Page 51 of 51

HUMAN TRAFFICKING AFFIDAVIT

In compliance with Section 787.06(13), Florida Statutes, this affidavit must be completed by an officer or representative of a nongovernmental entity that is executing, renewing, or extending a contract with the City of Sebastian (the “Governmental Entity”).

The undersigned, on behalf of the entity listed below (the “Nongovernmental Entity”), hereby swears or affirms as follows:

1. I am over eighteen (18) years of age. The following information is based on my own personal knowledge.

2. I am an officer or representative of______________________________________, a

Nongovernmental entity, and I am authorized to provide this affidavit on behalf of the

Nongovernmental Entity.

3. Neither Nongovernmental Entity, nor any of its subsidiaries or affiliates, uses coercion for labor or services, as such italicized terms are defined in Section 787.06, Florida Statutes, as may be amended from time to time.

4. If, at any time in the future, Nongovernmental Entity does use coercion for labor or services, Nongovernmental Entity will immediately notify Governmental Entity, and no contracts may be executed, renewed, or extended between the parties.

5. Nongovernmental Entity has read the foregoing attestation, confirms that the facts stated in it are true, and is made for the benefit of, and reliance by, Governmental Entity.

6. This declaration is made pursuant to Section 92.525(1)(c), Florida Statutes. I understand that making a false statement in this declaration may subject me to criminal penalties.

UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING

ANTIHUMAN TRAFFICKING AFFIDAVIT AND THAT THE FACTS STATED IN IT ARE TRUE.

FURTHER AFFIANT SAYETH NOT.’

Company Name

Authorized Signature

Printed Name & Title Date

ITB 25-13 Agreement