F-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Notice_of_Intent.pdf

This is a Notice of Intent to Award document issued by the City of Sebastian, Florida's Procurement Division for ITB 25-20-ITB, a citywide ditch and swale grading contract. The procurement solicits sealed bids for as-needed grading services for municipal swales with site restoration using Bahia and Floratam sod. The contract includes unit pricing for approximately 10,000 linear feet of swales and 1,000 pallets each of Bahia and Floratam sod. A non-mandatory pre-bid meeting was scheduled for August 5, 2025, at 9:30 AM with a site visit to follow, bidder questions were due by August 11, 2025, at 2:00 PM, and sealed bids were due on August 21, 2025, at 2:00 PM. The City Council intends to award the contract on October 8, 2025, at 6:00 PM EST to Estep Construction, Inc as the primary awardee and Florasod, LLC as the secondary awardee. The contract carries an initial two-year term with potential for two additional one-year renewal options.

Bidders must be registered to do business in Florida, possess a minimum of three years of earthwork and grading experience, and maintain a valid business tax receipt. Unit pricing must be comprehensive and include all associated costs such as mobilization, demobilization, operator expenses, supervision, maintenance, fuel, repairs, overhead, profit, and insurance. Contractors must maintain worker's compensation, general liability, and automobile liability insurance with the City named as an additional insured, comply with E-Verify requirements, and maintain a drug-free workplace. The contract includes liquidated damages of $100 per calendar day for contractor defaults and is subject to fund availability. Compensation is structured through individual purchase orders and monthly invoicing based on completed service percentages. The City reserves the right to make multiple awards and reject any non-conforming bids. No specific set-aside designations for disadvantaged enterprises are mentioned in the procurement.