C_-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Pre-Bid_PowerPoint.pdf
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- Attached to
- Citywide Ditch and Swale Grading
- Solicitation number
- 25-20-ITB
- Issued by
- Indian River County, Florida
About this file
This document is a pre-bid meeting presentation for Invitation to Bid (ITB) 25-20-ITB for Citywide Ditch and Swale Grading services issued by the City of Sebastian, Florida. The project involves comprehensive earthwork services where the contractor must provide supervision, labor, materials, supplies, equipment, and tools to perform ditch and swale grading across the city. The bid process includes a no-contact "Cone of Silence" period from July 24, 2025, through the tentative city council award date of September 24, 2025. Key dates include a question deadline of August 11, 2025, and bid response due date of August 21, 2025.
Bidders must meet specific minimum qualifications, including registration with the Florida Division of Corporations, at least three years in business under the same Federal Employer Identification Number (FEIN), and three years of experience providing earthwork/grading services. The contract requires comprehensive insurance coverage, including $1,000,000 per occurrence for Commercial General Liability and $1,000,000 combined single limit for Business Automobile coverage. The contractor will be responsible for disposing of all excess materials off-site at their own expense, and all work is subject to the availability of funds. The city notes that quantities are estimates only and do not guarantee a specific volume of services.
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Text version
Pre-Bid Meeting
25-20-ITB
CITYWIDE DITCH AND
SWALE GRADING
August 5, 2025
Agenda
Cone of Silence
Schedule
Questions
Authorized Signer
Liquidated
Damages
Insurance
Bid Documents
Bid Submittal
Minimum
Qualifications
Scope of Work
Cone Of Silence
The no-contact period began on July 24, 2025, and will continue until the city council decides to approve or reject the award (tentatively scheduled for September 24, 2025)
Failure to comply with this requirement may be grounds for disqualification.
Address all comments, concerns, or questions to the Procurement Division. DO NOT contact city Staff or Council Members.
Schedule
Event Date
Question Deadline August 11, 2025
Response Due August 21, 2025
Tentative Council Award September 24, 2025
The schedule is tentative and subject to change.
Questions
All questions must be submitted in writing to the Procurement Division.
All questions and modifications to the solicitation will be addressed by an addendum and posted on VendorLink.
Authorized Signer
Each bid submittal must include the signature of an officer or employee having the authority to bind the contractor.
A Corporate Resolution is provided for corporations, if needed.
If a corporate resolution is not provided with the bid submittal, the bid submittal may be marked non-responsive.
Liquidated Damages
The Contractor hereby agrees, as part consideration for awarding the Agreement, to pay the City the sum of One Hundred
Dollars ($100.00), for each and every calendar day that the Contractor shall be in default after the time stipulated in the agreement and/or the individual purchase orders for completing the Work.
Insurance
Commercial General Liability:
Per Occurrence: $1,000,000
General Aggregate: $2,000,000
Business Automobile:
Bodily Injury and Property Damage:
Combined Single Limit (each Accident):
$1,000,000.00
Workers' Compensation State Worker’s Compensation: Statutory
Employer’s Liability:
$1,000,000.00 Each Accident
$1,000,000.00 Disease, Policy Limit
$1,000,000.00 Disease, Each Employee https://www.myvendorlink.com/external/home
Minimum Qualifications
Registered with the State of FL Division of Corporations
At least 3 years in business under the same FEIN number.
At least 3 years of experience providing earthwork/grading services.
Refer to section 2.8 of the Solicitation Document for more information.
Availability of Funds
All work is subject to the availability of funds.
Quantities All quantities are estimates only and shall not be interpreted as a guarantee or obligation by the City to procure services in the stated amounts.
Material Disposal The contractor is responsible for disposing of all excess material from grading services provided under this bid.
Materials shall be disposed of off-site at the contractor's expense.
Contractor must furnish all:
supervision labor materials supplies equipment and tools necessary to perform ditch and swale grading services
Grading
Irrigation
Sod Installation
Private (Homeowner) Property
Inspection/Quality Assistance
Maintenance of Traffic mailto:procurement@cityofsebastian.org
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