G_-_25-20-ITB_-_Citywide_Ditch_and_Swale_Grading_Notice_of_Award.pdf

This is a Notice of Award from the City of Sebastian, Florida Procurement Division for solicitation 25-20-ITB, Citywide Ditch and Swale Grading. On October 8, 2025, the City Council voted to award the contract to Estep Construction, Inc as the primary contractor and Florasod, LLC as the secondary contractor. The procurement sought as-needed grading services for municipal swales throughout the city, including site restoration using Bahia and Floratam sod. The original solicitation required bidders to submit sealed bids by August 21, 2025, at 2:00 PM, with a non-mandatory pre-bid meeting scheduled for August 5, 2025, at 9:30 AM. The contract term was established for an initial two-year period with potential for two additional one-year renewal options. Bidders were required to be registered to do business in Florida, possess a minimum of three years of earthwork and grading experience, and maintain a valid business tax receipt.

The procurement included comprehensive unit pricing for grading approximately 10,000 linear feet of swales and supplying 1,000 pallets each of Bahia and Floratam sod, with all associated costs including mobilization, demobilization, operator expenses, supervision, maintenance, fuel, repairs, overhead, profit, and insurance covered under individual purchase orders with monthly invoicing. Contractors were required to maintain comprehensive insurance coverage, including worker's compensation, general liability, and automobile liability, with the City named as an additional insured. The contract included provisions for liquidated damages of $100 per calendar day for contractor defaults and was subject to fund availability. No specific set-aside designations for disadvantaged enterprises were identified. Award notification was posted on October 9, 2025, with the reminder that no materials or services should be performed without an authorized purchase order.