Business Automobile Insurance

The Florida Department of Management Services is conducting an Invitation to Bid (ITB) for a statewide business automobile insurance contract, seeking to establish a one-year State Term Contract effective October 1, 2025. The solicitation involves procuring comprehensive automobile insurance coverage for seven state agencies, including the Department of Agriculture and Consumer Services, Department of Children and Families, Department of Financial Services, Department of Health, Florida School for the Deaf and Blind, Department of Highway Safety and Motor Vehicles, and Volunteer Florida. The insurance will provide business automobile coverage with specific requirements such as combined single limit liability, personal injury property (PIP), medical payments, collision, and other than collision coverage. Key deliverables include an annual insurance policy covering approximately 617 vehicles across multiple Florida counties, with the contract to be awarded to the responsible and responsive bidder submitting the lowest total premium. Critical procurement dates include a solicitation posting on August 26, 2025, a deadline to submit questions on September 2, 2025, and a bid submission deadline of September 15, 2025 at 2:00 PM. Bidders must hold a valid Florida insurance license, provide a dedicated contract manager, offer toll-free customer service, and ensure claims are filed and settled in the United States.

The procurement process includes several set-aside requirements and vendor qualifications, with specific emphasis on compliance and ethical business standards. Bidders must complete multiple mandatory certifications, including the PUR 7801 Vendor Certification Form, which requires attestations regarding non-participation in boycotts, E-Verify compliance, and adherence to state vendor lists. The solicitation mandates that vendors have at least 10 years of experience in insurance placement and account management, possess a current certificate of authority to transact insurance, and provide quotation documentation from insurers with current AM Best Ratings. While no specific disadvantaged enterprise set-asides are explicitly mentioned, the state emphasizes supporting business development. The approximate annual spend on the expiring business automobile insurance policy is $1,305,368, though this historical spend is not guaranteed as a minimum contract value. Coverage can be provided through various market options, including admitted, non-admitted, reciprocal insurers, and risk management programs, with the state reserving the right to make no award if determined to be in its best interest.