American Chinese History Month Educational Materials

The Washington State Office of Superintendent of Public Instruction (OSPI) is seeking a consultant to develop and distribute American Chinese History Month educational materials for K-12 school districts through RFP No. 2025-16. The project requires creating a minimum of 5 poster designs featuring different individuals highlighting the lives, history, achievements, and contributions of Americans of Chinese descent. Deliverables must be digital and editable, designed for universal accessibility, and easily translatable into multiple languages. Bidders must be licensed to do business in Washington State and have experience creating poster materials and digital designs. The technical proposal will be evaluated on project approach, work plan, deliverables, and risk management, with a total of 95 possible points available. Key procurement dates include a pre-bid conference on December 16, 2024, at 1:00 p.m. PT, and proposal submissions due by January 7, 2025, at 3:00 p.m. PT. The contract period will run from February 2025 through June 30, 2025, with potential amendments at OSPI's discretion.

The procurement includes provisions for minority and women-owned business enterprises (MWBE) participation, though no minimum level is mandated. Bidders will receive scoring preferences for veteran-owned and small businesses. The project has a fixed budget of $27,175, funded through a specific legislative proviso (501(4)(rr)) for fiscal year 2025. Travel expenses will be reimbursed according to Washington State travel regulations established by the Office of Financial Management. The successful contractor will be responsible for developing content, selecting and vetting individuals to be featured on the posters, and providing historical details, with OSPI partnering on final selection and design. The project's success will be measured by tracking the number of poster downloads after one year of distribution to review usage by school districts. Translation costs will be the responsibility of local education agencies if they choose to use the posters. The materials will be distributed digitally via the Open Education Resources (OER) Website.