2023-139 Fire Department Records Management System

The Town of Fairfield, Connecticut is seeking proposals for a comprehensive Fire Department Records Management System (FDRMS) through Request for Proposal (RFP) #2023-139. The procurement is focused on acquiring a fully integrated system that includes hardware, software, training, and ongoing support services for the Fairfield Fire Department. Qualified firms are required to provide a solution that encompasses all aspects of records management, including implementation, maintenance, supplies, subscriptions, support, and potential future upgrades. The solicitation requires vendors to clearly identify and itemize all associated costs for the proposed system. The RFP was released on May 10, 2023, with a vendor question and answer period scheduled from May 10, 2023, at 10:30 AM EDT to May 17, 2023, at 2:00 PM EDT. Proposals must be submitted by May 24, 2023, at 2:00 PM EDT, with delivery terms specified as Free On Board Destination. The primary contact for this opportunity is Pru O'Brien at the Town of Fairfield.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, indicating the solicitation is open to all qualified vendors. No information is provided about incumbent vendors or the current technology infrastructure that might require integration. The solicitation documents do not disclose an estimated total contract value or specific budget range for the FDRMS project. The Town of Fairfield has not outlined specific evaluation criteria in the released documents, suggesting that proposals will be assessed on overall comprehensiveness, technical capability, cost-effectiveness, and the vendor's ability to meet the Fire Department's records management needs. The procurement is located in Fairfield County, Connecticut, and the selected vendor will be responsible for delivering a complete, functional records management system that meets the operational requirements of the Fairfield Fire Department.