NAF Soundside Club AV Install

Closed Solicitation Posted

This opportunity was awarded. See the award notice from .

Solicitation number
FA441725QHURL
Agency
Responses due
Set-aside
No set-aside

Opportunity facts

Place of performance
Hurlburt Field, Florida 32544, United States

Notice details come from SAM.gov. Updated .

About this opportunity

Written by GovTribe AI ·

The Department of the Air Force Special Operations Command is seeking contractors to perform a comprehensive audio/visual system modernization at the Soundside Club on Hurlburt Field, Florida. This non-appropriated funds (NAF) requirement involves completely removing and replacing all existing AV equipment that has reached the end of its useful life, including the installation of four new laser projectors with 130" retractable screens, new digital display and touch controls, wireless microphones, speakers throughout ballrooms and common areas, and upgraded connectivity with HDMI and USB-C ports. The project requires contractors to coordinate with the Club Manager to avoid disrupting scheduled events, obtain necessary approvals from Civil Engineering and Fire Safety, and ensure the three ballrooms can operate independently or in combination with overflow capability to a conference room. The government will award based on best value considering both price and technical capability, with proposals requiring a technical approach demonstration and itemized price quote. Key deadlines include questions due September 29, 2025 at 4:30 PM CDT and final proposals due October 15, 2025 at 2:00 PM CDT, with two site visits scheduled for contractor familiarization.

This solicitation does not utilize any set-aside designation and no incumbent contractors are identified in the documentation. The project has an estimated 14 business day performance period, with work restricted to Monday through Friday between 0800-1600 hours, though the government has indicated openness to a 60-90 day timeline to ensure professional installation quality. The work encompasses multiple spaces including the Broadway Ballroom (1,911 sq ft), Ton Son Nhut Ballroom (2,646 sq ft), Bagram Ballroom (1,911 sq ft), Pre-Function Area (1,176 sq ft), plus hallways, bathrooms, and outdoor areas requiring comprehensive speaker replacement and new CAT 6/HDMI cabling throughout. Performance will take place at 107 Kissam Street, Building 90910 on Hurlburt Field, Florida, with contractors required to follow specific base access procedures and coordinate with facility management. No budget range or award value estimates are provided in the available documentation, and the project falls under NAICS code 334310 for Audio and Video Equipment Manufacturing.

Notice text

7 versions

Update #7 · Latest ·

Amendment 3: 

  1. The Questions and Answers from Site Visit #2 have been posted below, entitled "FA441725QHURL - 2nd Post Site Visit Questions Answered".
  2.  Offeror's date Extension to 15 October 2025 at 2:00 PM CDT, remains in effect.

Change of Submission Government emails:

Due to the possibility of Government shutdown, the following email has been added to the list of mandatory Government contacts for quote submission: Capt Rowan Thom,rowan.thom.1@us.af.mil Her email address has been added to Attachment 2 - Instruction to Offerors, as well as to the POCs of this posting. No other changes have been made at this time.

Amendment 2: 

  1. The Questions and Answers from Site Visit #1 have been posted below, entitled "FA441725QHURL - Post Site Visit Questions Answered." Pictures of the space and a floor plan has been added IAW the answered questions, please see the attachment entitiled "Pictures and Floor Plan."
  2. The SOW has been updated to reflect the answers provided. Please see "Attachment 1 - SOW v.2" in the attachments.
  3. A second site visit has been scheduled for 26 September 2025 at 10:00 AM CDT. Please follow the procedures stated in Attachment 4 to be able to attend.
  4. The questions due date has been extended to 29 September 2025 at 4:30 PM CDT.
  5. The offerors due date for response has been extended to 15 October 2025 at 2:00 PM CDT.
  6. The Oral Solicitation document, Attachment 2 - Instructions to Offerors Updated, and Attachment 4 - Base Access Procedures have all also been updated to state the changes herein.

The updated documents for Amendment 1 (description below) have been uploaded. Please see the "Soundside Club AV Install - Oral Solicitation Updated" and "Attachment 2 - Instructions to Offerors Updated." Both documents reflect the updated offeror due date for this solicitation. 

Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made.

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Update #6 ·

Change of Submission Government emails:

Due to the possibility of Government shutdown, the following email has been added to the list of mandatory Government contacts for quote submission: Capt Rowan Thom,rowan.thom.1@us.af.mil Her email address has been added to Attachment 2 - Instruction to Offerors, as well as to the POCs of this posting. No other changes have been made at this time.

Amendment 2: 

  1. The Questions and Answers from Site Visit #1 have been posted below, entitled "FA441725QHURL - Post Site Visit Questions Answered." Pictures of the space and a floor plan has been added IAW the answered questions, please see the attachment entitiled "Pictures and Floor Plan."
  2. The SOW has been updated to reflect the answers provided. Please see "Attachment 1 - SOW v.2" in the attachments.
  3. A second site visit has been scheduled for 26 September 2025 at 10:00 AM CDT. Please follow the procedures stated in Attachment 4 to be able to attend.
  4. The questions due date has been extended to 29 September 2025 at 4:30 PM CDT.
  5. The offerors due date for response has been extended to 15 October 2025 at 2:00 PM CDT.
  6. The Oral Solicitation document, Attachment 2 - Instructions to Offerors Updated, and Attachment 4 - Base Access Procedures have all also been updated to state the changes herein.

The updated documents for Amendment 1 (description below) have been uploaded. Please see the "Soundside Club AV Install - Oral Solicitation Updated" and "Attachment 2 - Instructions to Offerors Updated." Both documents reflect the updated offeror due date for this solicitation. 

Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made.

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Update #5 ·

Amendment 2: 

  1. The Questions and Answers from Site Visit #1 have been posted below, entitled "FA441725QHURL - Post Site Visit Questions Answered." Pictures of the space and a floor plan has been added IAW the answered questions, please see the attachment entitiled "Pictures and Floor Plan."
  2. The SOW has been updated to reflect the answers provided. Please see "Attachment 1 - SOW v.2" in the attachments.
  3. A second site visit has been scheduled for 26 September 2025 at 10:00 AM CDT. Please follow the procedures stated in Attachment 4 to be able to attend.
  4. The questions due date has been extended to 29 September 2025 at 4:30 PM CDT.
  5. The offerors due date for response has been extended to 15 October 2025 at 2:00 PM CDT.
  6. The Oral Solicitation document, Attachment 2 - Instructions to Offerors Updated, and Attachment 4 - Base Access Procedures have all also been updated to state the changes herein.

The updated documents for Amendment 1 (description below) have been uploaded. Please see the "Soundside Club AV Install - Oral Solicitation Updated" and "Attachment 2 - Instructions to Offerors Updated." Both documents reflect the updated offeror due date for this solicitation. 

Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made.

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Update #4 ·

Amendment 2: 

  1. The Questions and Answers from Site Visit #1 have been posted below, entitled "FA441725QHURL - Post Site Visit Questions Answered." 
  2. The SOW has been updated to reflect the answers provided. Please see "Attachment 1 - SOW v.2" in the attachments.
  3. A second site visit has been scheduled for 26 September 2025 at 10:00 AM CDT. Please follow the procedures stated in Attachment 4 to be able to attend.
  4. The questions due date has been extended to 29 September 2025 at 4:30 PM CDT.
  5. The offerors due date for response has been extended to 15 October 2025 at 2:00 PM CDT.
  6. The Oral Solicitation document, Attachment 2 - Instructions to Offerors Updated, and Attachment 4 - Base Access Procedures have all also been updated to state the changes herein.

The updated documents for Amendment 1 (description below) have been uploaded. Please see the "Soundside Club AV Install - Oral Solicitation Updated" and "Attachment 2 - Instructions to Offerors Updated." Both documents reflect the updated offeror due date for this solicitation. 

Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made.

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Update #3 ·

The updated documents for Amendment 1 (description below) have been uploaded. Please see the "Soundside Club AV Install - Oral Solicitation Updated" and "Attachment 2 - Instructions to Offerors Updated." Both documents reflect the updated offeror due date for this solicitation. 

Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made.

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Update #2 ·

Amendment 1: The due date for offerors has changed from 15 September 2025 at 1400 CDT, to 02 October 2025 at 1400 CDT. Please note that the update is not yet reflected in the attached Oral Solicitation document and Attachment 2 - Instruction to Offerors. These updated documents will be uploaded as soon as the current SAM upload issues are resolved. No other changes have been made.

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Update #1 ·

The Soundside Club on Hurlburt Field, FL has a new requirement to completely replace all audio/visual (AV) components. The current system has met its life expectancy and no longer provides quality services. This is a non-apropriated funds (NAF) requirement.

Performance Requirements are:
· Remove and dispose of all audio/visual (AV) equipment.
· a-b-c ballrooms need to have the capability to be individual or combined
· Conference room can be overflow for main ballroom area with its own zone.
· Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each and a wireless receiver.
· Replace all speakers in ballrooms, hallways, bathroom, and outdoors.
· Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.
· Replace video components to attain at least 1920x1080 with four new laser projectors and new 130” retractable screens.
· Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be used.
· Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audiovisual ports compatible with new devices and laptops.

Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

Civil Engineering needs to approve project, power requirements, Fire and Safety review for project.

Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

See the Attachment 1 - SOW for all requirement specific details.

Files

File Type Posted
FA441725QHURL - 2nd Post Site Visit Questions Answered.pdf PDF
Attachment 2 - Instructions to Offerors Updated.pdf PDF
Pictures and Floor Plan.pdf PDF
FA441725QHURL - Post Site Visit Questions Answered.pdf PDF
Attachment 4 - Base Access Procedures.pdf PDF
Soundside Club AV Install - Oral Solicitation Updated.pdf PDF
Attachment 2 - Instructions to Offerors Updated.pdf PDF
Attachment 1 - SOW v.2.pdf PDF
Soundside Club AV Install - Oral Solicitation Updated.pdf PDF
Attachment 2 - Instructions to Offerors Updated.pdf PDF
Attachment 2 - Instructions to Offerors.pdf PDF
Attachment 3 - NAF Provisions and Clauses.pdf PDF
Attachment 1 - SOW.pdf PDF
Attachment 5 - Invoice Submission Information.pdf PDF
Soundside Club AV Install - Oral Solicitation.pdf PDF
Attachment 4 - Base Access Procedures.pdf PDF
Attachment 6 - Blank EFT Form.pdf PDF
Show all 17

Notice history

Notice Type Posted
NAF Soundside Club AV Install Award Award Notice
This notice Latest solicitation Solicitation

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