FA441725QHURL - 2nd Post Site Visit Questions Answered.pdf

DEPARTMENT OF THE AIR FORCE

1ST SPECIAL OPERATIONS WING (AFSOC)

HURLBURT FIELD FLORIDA

6 October 2025

MEMORANDUM FOR RECORD

FROM: 1 SOCONS/PKA

SUBJECT: Contractor’s Request for Information #2 – NAF Soundside Club AV Install Solicitation FA441725QHURL

1. The technical approach states that it is not to exceed six (6) pages in length. May we submit the overall technical proposal more than 6 pages so we can include introductions, technical approach, summary, etc?

A: No. The technical approach shall only be 6 pages. Any pages after 6 will not be read or reviewed by the Government.

2. Is there an available dumpster onsite for the disposal of materials?

A: There is no longer a need for the awardee to dispose of removed materials. Please see the updated SOW for further details.

3. Is there a current divider sensor currently in place? If not, would the customer consider a divider sensor? When the room divider is closed, blocking the beam, the sensor signals the system to treat the divided space as two separate rooms. The system then directs controls for:

Audio/Visual (AV) Equipment: Each area's AV system becomes independent. In a large meeting space, this allows for two separate presentations to occur simultaneously.

A: No this is not currently in our operation. We would consider this option only if that means that speakers work the same way. Understand that we could do two different presentations, but do the speakers work in the same manner. If yes, than we would be interested.

4. During the site visit, it was suggested that the 3 wireless microphone equipment be integrated into the equipment room closet. Can you confirm this?

A: YES

5. If additional power is required, will the customer work with CE for additional power?

A: CE will need to be contacted if new outlets or additional power is required. The expectation is that the contractor will utilize the current/available power.

6. Can you confirm that the contractor be responsible for disposition of electronic equipment such as projectors, projector screens, speakers, etc. or should they be turned into the customer for disposition?

A: There is no longer a need for the awardee to dispose of removed materials. Please see the updated SOW for further details.

7. We suggest the period of performance detailed here should be changed to a considerable period of performance to ensure a professional installation. Typically, with a project of this size and the type of equipment & materials need, the POP should be a minimal of 60 or 90 days ARO. The standard ETA of equipment from time of purchase is 30 days.

A: CONCUR with adding additional time; just needs to be coordinated with event space usage.

8. Where the projectors are mounted: Will the customer patch/paint around the projector screen area if needed? (sheetrock/ceiling repair to accommodate the new screens) A: Contractor is responsible for all repairs.

9. Where the projectors are mounted: Please provide the INTERIOR dimensions (L x W x D) of each/every one of the existing screen cases, and close-up pictures of the electrical connections, and pics of the bottoms of the screens and any visible logos/brands/models. (this will help us be able to replace JUST the roller and leave the case in the ceiling, avoiding ceiling repair, but depending on the model we might still need an electrician.

A: 130” retractable; currently unable to provide all other information. We have held two walk-thrus.

10. Where the projectors are mounted: Nowhere in the documents provided indicated that the

A/V equipment and materials must be TAA compliant. Can you please confirm?

A: All materials and equipment must be TAA compliant.

11. Do we need a permit (Yes/No)?

A: No

12. How do we apply - Can we apply online/email, by mail or in person?

A: No permit required.

13. What are the permit fees - Cost/fees of permit:

A: No permit required.

14. How do we pay - Can we pay online/over the phone with a credit card? If not, who should we make our check out to?

A: No permit required.

15. When do we pay - Do we pay permit fee at time of application or after issuance?

A: No permit required.

16. City license required. If yes fees:

A: No city license required.

17. Is a Copy of Insurance/Workman's Compensation required?

A: This will be a service contract, not a construction contract. Awardee must adhere to Service Contract Act Wage Determinations for Okaloosa County, FL.

18. Plans/ Drawings Needed? Size & how Many?

A: No drawings required. This will be a service contract.

19. For inspections, how do we request inspections/what’s the process for inspections? Fee:

A: There will be a final acceptance of service performed. No fee.

20. What inspections are needed (Rough and/or Final)? Fee:

A: There will be a final acceptance of service performed.

21. Is our technician/Someone from our company needed onsite for Inspection?

A: No.

22. How long is the permit valid for?

A: No permit required.

23. Do plans and permit need to be posted onsite for inspections?

A: No. This will be a service contract. Awardee must adhere to Service Contract Act Wage Determinations for Okaloosa County, FL.

24. How will we obtain a copy of the permit?

A: No permit required.

25. Can you please provide a list of all AV Components to be removed?

A: 4 ea. mounted video projectors, 4 ea. motorized projection screens, 1 ea. digital network controller, 1 ea. Switcher, 2 ea. 3-channel Amplifiers, 1 ex; Nexia-CS amplifier; 22 ea.

speakers mounted in ceiling, 6 ea. wireless microphones, 4 ea. wireless microphone receivers; 6 ea. wireless lavaliers, 5 ea. Wall mounted panels for connecting AV and PCs; 3

ea. Power distribution, 1 ea. rack for BOH stacks. 2 ea. Sanyo ProxtraX Multiverse projectors, 4 ea. Da-Lite Advantage video/projector screens, 2 ea. Juicey Goose 8.0 Power Distro; 1 ea. Creston Professional Video Switcher; 1 ea. Nexia CS Control Processor, 1 ea.

Soundweb London Blu-BoB Break-out box, 1 ea. Soundweb London Blu-100 signal processor;

26. Can you please provide photos of the existing space(s) to include ballrooms and confer3nce room?

A: Please see added photos posted on SAM.gov/distributed on 18 September 2025.

27. What is meant by "address wireless field boxes in place now?"

A: Currently sit in rooms under tables – prefer not to have them visible.

28. Can you provide photos of the wireless field boxes?

A: See EXCEL sheet that was submitted 7/10/2025 of all AV items in Conference Room

29. Would you like to keep the DirecTV service in the Harmon Room, or is it no longer being used?

A: NO direct TV

30. Would you like the hallway behind the ballrooms and the main hallway to be controlled separately, or combined together?

A: Everything should be able to be separated.

31. I understand that the AV system is intended to be controlled from a portable tablet that can be carried to different rooms as needed. In the event that multiple functions are occurring simultaneously, would you like to have an additional tablet available?

A: YES

32. Are we to provide wired mic jacks or wireless mics for the outside area? If wired, how many? If wireless, what kind and how many?

A: All current microphones are wireless. We request 2 handheld and 2 lapel microphones in the Broadway, Tan Son Nhut, and Bagram ballrooms, and 1 handheld and 1 lapel microphone in the Harman ballroom.

33. How should the Harman space interact with the 3 main ballrooms?

A: Interact – not required to interact. Speakers should be heard if an announcement occurs.

34. Should all gear be TAA compliant?

A: All materials and equipment must be TAA compliant.

35. Is the Bar and Grill associated in any way with this AV upgrade? Are there any existing interconnects between the Bar and Grill and the main ballrooms that the AV contractor would need to be concerned with?

A: End-user is unsure how the current system is connected, we do not believe it is associated with the AV upgrade.

ROWAN M. THOM, Capt, USAF Contracting Officer