Attachment 1 - SOW v.2.pdf

Statement of Work (SOW) Soundside Club Hurlburt Field

Prepared by Sarah Mueller

Updated by Catherine Walker 12 SEP 2025

Section I – Background / Overview/Objective

• Modernize facility audio visual components in ballroom a – b – c, conference room, hallways, and pre-function area.

• The Soundside Club is located at 107 Kissam St. Bld. 90910.

• After installation, the AV equipment must fully support a comprehensive system that provides live sound to the entire Club complex facility, which will include 4 ea. Ball rooms, 1 ea. pre— function area and outside patio area.

Section II – General Requirements

• The current audio/visual equipment has met its life expectancy, speakers crack, and microphones are inconsistent, screens are old and projectors flicker.

• Contractor shall provide a working system that meets the following requirements:

o Must include a programmable processor for ease of use by all personnel.

o Must have adequate output zones to have coverage in 4 ea. Ball rooms, 1 ea. pre— function area and outside patio area.

o Must have individual control for all rooms and zones within the building.

o Must have volume capability to perform various styles of use to include, music, DVD’s, computers, talking and use of various instruments.

o Must interface with existing facility wide system wiring to minimize disruption as much as possible.

o Must provide adequate training to staff to ensure they know how to use the system.

• Must leave any current equipment that is not compatible with the new system, as this equipment is accountable to the Club and must be disposed of in accordance with Air Force directives.

Section III – Performance Requirements

• Remove all audio/visual (AV) equipment and place it in designated area for Soundside to follow their disposal requirements. If ceiling mount is compatible to the new projector the current mounts maybe used.

• Ballrooms (Broadway, Tan Son Nhut, Bagram) need to have the capability to be individual or combined.

• Address wireless field boxes in place now for audio and replace with new digital display and touch controls for each room as needed for each ballroom to operate independently and combined. Equip each zone with 2 wireless microphones each, 2 wired microphones and 2 ea lavaliers and 1 ea. wireless receiver. Microphones must be interchangeable across the zones.

• Replace all speakers in 4 ea ballrooms, pre-function area or waterside hallway, front lobby with in-ceiling speakers. 7 Outdoor speakers must be waterproof and zoned with the Hallway/Pre- Function area.

• Run all new appropriate CAT 6 and HDMI ethernet audio and video cables as necessary.

• Replace video components to attain at least 1920x1080 with four new laser projectors and new

130” retractable screens.

• Replace mixer, amps, displays, switches, etc. in the A/V Room. Existing rack may be use if compatible.

• Desire the AV system to be controlled by a touchscreen tablet versus wall controls. Tablet should be passcode enabled.

• UPS power conditioner installed within the rack.

• Replace existing outlet / port in each ballroom with (2) HDMI, (1) USB C, and any other recommended audio-visual ports compatible with new devices and laptops.

• All equipment installation shall follow the manufacturer’s installation specifications or instructions.

• Any and all wiring shall be clearly labeled for ease of identification and adhere to applicable UL code.

• The Contractor shall provide all engineering and programming necessary for the successful installation of the requested system.

• Any holes drilled in walls for wiring/conduit or other items shall be sealed around the hole with caulk, foam, or silicone and painted if required.

• The Contractor shall provide access/control codes, needed for future work on equipment/system, if applicable.

• All equipment, and tools, shall be secured and stored in a predetermined location so that there is no interference with the movement or operation of Club equipment. All debris shall be picked up and removed daily from job site.

Section IV – Constraints

- Civil Engineering needs to approve project, power requirements, Fire and Safety review for project. Note: the project is replacing existing equipment, so the need for additional power may not be necessary.

Section V – Contractor Eligibility Requirement

- Contractor must remove, dispose of all old A/V equipment.

- Contractor must gain base access.

- Contractor must coordinate with Club Manager prior to any work being completed to not interfere with any contracted events.

- Period of performance should be no more than 14 days.

Section VI – Point of Contact (POC) Listing/Hours of Operation

- Primary: Catherine Walker, catherine.walker.3@us.af.mil

- Alternate: Lauren Baynard, lauren.baynard@us.af.mil

- Alternate: Sarah Mueller, Sarah.mueller@us.af.mil

- Current work schedule Monday-Friday 0830-1700

- Facility hours of operation:

Monday – Friday 0800-1600

(Close on Federal Holiday’s).

mailto:catherine.walker.3@us.af.mil mailto:lauren.baynard@us.af.mil