Attachment 2 - Instructions to Offerors.pdf

Attachment 2 – Instructions to Offerors

FA441725QHURL

Attachment 2 – Instructions to Offerors

FA441725QHURL – NAF Soundside Club Audio Visual Installation

General Instructions.

A. To ensure a timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements.

Failure to meet a requirement may result in an offer being ineligible for award.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The offer shall include two separate parts: 1) Part I – Technical Proposal; 2) Part II –

Cost/Price Proposal.

C. Points of Contact: All communications shall be submitted via e-mail to all the following personnel and e-mail addresses:

AlC Gery Reyes Ramos, phone 850-884-1260, and e-mail gery.reyes ramos@us.af.mil

Alyssa Gentry phone 850-884-4843, and e-mail alyssa.garred@us.af.mil

D. A site visit will be held on Tuesday, 2 September 2025 at 9:30 AM CDT.

Please refer to Attachment 4 – Base Access Procedures for important instructions and information needed in order to attend the Site Visit.

E. Questions must be submitted via e-mail to the personnel noted above. All questions are due

Wednesday, 3 September 2025 at 4:30 PM CDT. All questions and answers will be distributed to all parties interested.

F. Offer Submission Instructions: Offers must be submitted electronically via e-mail to the personnel noted above. All documents submitted must be saved in .pdf format and shall follow the instructions herein. All quotations are due Monday, 15 September 2025 at 2:00 PM CDT.

Late offers will not be viewed or accepted.

Offers shall be in 8 1/2" X 11" page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than “12”. Offers shall use at least 1-inch margins on the top and bottom and 1-inch side margins.

FACTOR Description

Technical

Approach

Submit a written narrative which demonstrates an understanding of the project and responsibilities as outlined in the Statement of Work (SOW), not to exceed three (6) pages in length. The offeror shall include sufficient documentation describing the performance plan to allow through evaluation of how services will be provided in accordance with SOW.

mailto:gery.reyes%20ramos@us.af.mil mailto:alyssa.garred@us.af.mil

Attachment 2 – Instructions to Offerors

FA441725QHURL

Price Submit an itemized quote and notate the total firm fixed price.

The Government will make an award to the offeror whose price is found to be fair and reasonable, and that meets all technical requirements of the solicitation and Statement of Work.