Kirtland UH-1N/HH-60 Aircraft Maintenance w/CV-22 FCF

UPDATE 29 AUG 14 - RFP Q&A as of 29 Aug 14 / Subcontracting Plan Checklist

Attached to this notice are the Government's responses to questions received for the subject RFP. The attached Q&A spreadsheet captures questions received between 25 Aug 14 and 29 Aug 14.

In addition, attached to this notice is a Subcontracting Plan Review Checklist the Government may utilize to aid in determining a large business offeror's Subcontracting Plan acceptability prior to contract award. Potential exchanges with offerors regarding Subcontracting Plans will not constitute discussions; however, contract award will not be made without an acceptable Subcontracting Plan. OFFERORS SHALL NOT COMPLETE AND SUBMIT THE ATTACHED CHECKLIST. The Government is providing the attached checklist for informational purposes only.

No changes have been made to the RFP. The proposal submission deadline remains 3:00 p.m. CST 8 Sep 14.

UPDATE 25 AUG 14 - RFP Q&A as of 25 Aug 14

Attached to this notice are the Government's responses to questions received for the subject RFP. The attached captures questions received between 20 Aug 14 and 25 Aug 14.

UPDATE 22 AUG 14 - CBA Employee Demographic Information

The document attached to this notice provides an approximation of CBA employee demographic information, specifically workforce percentages by "years on program".  This information is being provided for reference purposes and the Government does not possess further CBA employee demographic information.

UPDATE 21 AUG 14 - RFP Amendment 0002

Attached to this notice is Amendment 0002. This amendment includes:

- PWS revision (see Summary of Changes page located after the Table of Contents)
- Section M.5.1.3. revision
- Updated clauses

All other terms and conditions remain unchanged. The proposal submission deadline of 3:00 p.m. CST 8 Sep 14 remains unchanged.

UPDATE 21 Aug 14 - RFP Q&A as of 20 Aug 14

Attached to this notice are the Government's responses to questions received for the subject RFP. The attached captures questions received between 14 Aug 14 and 20 Aug 14.

UPDATE 14 AUG 14- EXTRACTING DATA TO EXCEL FROM PDF

Attached to this notice is a "How To" detailing instruction on extracting data from a PDF to an Excel Spreadsheet. If needed, you may use this method to extract relevant data from the RFP package to use in excel.

UPDATE 11 AUG 14 - RFP Amendment 0001
 

Attached to this notice is Amendment 0001. This amendment includes:
- PWS revisions (see Summary of Changes page located after the Table of Contents)
- New SCA WD 05-2361 Rev 15 (previously referenced by letter in Rev 14)
- Section L revisions to clarify volume summary page intent (Sections L.2.1.1, L.3.2.2.1, and L.4.2.2)
- Updated clauses

All other terms and conditions remain unchanged. The proposal submission deadline of 3:00 p.m. CST 8 Sep 14 remains unchanged.

UPDATE 11 AUG 14 - Pre-Proposal Conference / Site Visit / One-on-One Session Q&As

Attached to this notice are the Government responses to questions asked during the Pre-Proposal Conference briefing, Site Visit, and One-on-One meeting sessions.

Additionally, the previously posted meeting minutes were unsigned. Also attached to this notice are the signed meeting minutes.

UPDATE 11 AUG 14 - Collective Bargining Agreement (CBA) Update

The current CBA expiration date has been extended by letter to 30 Sep 2014.  In order to maintain fair and equal competition for this acquisition, offerors shall utilize the CBA found at RFP Attachment 3 for proposal preparation.  Should a new CBA be negotiated during the source selection, the Government anticipates pursuing one of the following courses of action:

1)  Incorporate the new CBA after contract award if awarded without discussions Or 2)  Release the new CBA to those offerors in the Competitive Range, should a Competitive Range be established for purposes of holding discussions

UPDATE 11 AUG 14 - Pre-Proposal Conference Briefing and Meeting Minutes

Attached to this notice are the Pre-Proposal Conference briefing slides and the associated meeting minutes.

The Government is finalizing the questions and answers (Q&A) generated from the briefing, site visit, and one-on-one sessions and will post the Q&As within the next business day.

Additionally, the Government is completing minor revisions to the RFP and an amendment is anticipated to be released within the next business day.

***1 AUG 14 UPDATE - NOTICE TO PROSPECTIVE OFFERORS***

SUBJECT:  Request for Proposal (RFP) No. FA3002-13-R-0024, Kirtland Helicopter Maintenance Services

Attached to this notice is the subject RFP, including 11 attachments, for the Kirtland Helicopter Maintenance Services, Kirtland AFB, NM.  Please read the package carefully and complete all documents in accordance with the RFP.  Proposals shall be mailed or delivered to the Contracting Officer, Capt. Michael Corrigan, 338 SCONS/PKC, 2021 First Street West, Randolph AFB, TX 78150-4302.  The proposal due date is 3:00 PM CST, 8 September 2014. 

Issuance of the RFP constitutes the initiation of the source selection process.  The Contracting Officer is the only point of contact for this acquisition.  Any questions, clarifications, or concerns regarding this solicitation shall be addressed in writing in accordance with the instructions provided in the RFP.

31 JUL 14 UPDATE - DRAFT RFP QUESTIONS AND ANSWERS

Attached to this notice are industry questions and the Government responses regarding the Draft Kirtland Helicopter Maintenance Request for Proposals (RFP) posted on 3 Jul 14.

***The Government anticipates releasing the final RFP within the next 1-2 business days.***

With exception to the questions and answers resulting from the Pre-Proposal Conference / Site Visit, future questions submitted after RFP release must comply with the RFP. 

21 JUL 14 UPDATE - PRE-PROPOSAL CONFERENCE AND SITE VISIT

The Government will host a Pre-Proposal Conference and Site Visit at Kirtland AFB, NM on 5 Aug 14.  Please see the attached document for details and registration instructions.

UPDATE TO DRAFT RFP POSTED ON 3 JUL 14:

The following Section H - Special Contract Requirements apply to this DRAFT RFP:

H-001 UNION AGREEMENTS
The contractor agrees to provide the Contracting Officer, upon request, a copy of any Collective Bargaining Agreement (CBA) applicable to employees performing on this contract.

H-002 PERFORMANCE INCENTIVE PLAN
A Performance Incentive Plan (PIP) will apply to this contract. This plan details the process that will be applied to calculate Performance Incentive Reductions (PIR) to be withheld from invoice payments in the event that the following objective performance thresholds are not met: Minimum Daily Aircraft, Monthly Maintenance Scheduling Effectiveness, Aircraft Technical Inspections, and Scheduled Observation Area Inspections. The performance criteria described in PWS Section 3-2 and paragraph 3.0 Performance Incentive Procedures of the PIP will be utilized.

Administrative changes to this plan (dates, validation process, etc.) may be executed unilaterally via contract modification no less than 15 calendar days prior to the start of the affected evaluation period. Otherwise, changes will require a bilateral agreement between the Government and Contractor. All changes to incentivized performance thresholds require a PWS revision and bilateral agreement between the Government and Contractor.
For evaluation periods and calculations, refer to the PIP and Performance Incentive Calculator, Section J Attachements 11 & 12.

If the contract is Terminated for Convenience of the Government during an active evaluation period, the standard evaluation process will apply on a prorated basis for the reduced period. Inclusion and implementation of this plan does not limit the Government's rights to execute Termination for Default actions as authorized by contract clause 52.249-8, Default (Fixed-Price Supply and Service) or any other authority provided by the terms and conditions of the contract.


Please provide any comments in accordance with the instructions provided in the 3 Jul 14 DRAFT RFP post.  The response date of 1200CST 23 Jul 14 remains unchanged.

Please note the Site Visit and Pre Award Conference will not be held on 16 July as noted in the DRAFT Site Visit and Pre-Proposal Conference attachment. As stated in the top paragraph of the same attachment, the site visit and Pre-Proposal Conference date(s) are to be determined and will be released with the final RFP.

3 July 14 Update Draft Request for Proposal (RFP)

General Information

AFICA 338 SCONS is seeking industry feedback concerning the Draft RFP Request for Information for Helicopter Maintenance Support Services at Kirtland Air Force Base.

THIS IS NOT A REQUEST FOR PROPOSAL.  It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract.  Responses will not be considered as proposals, nor will any award be made as a result of this notice.  Any information provided by interested parties to the Government is strictly voluntary.  The Air Force will NOT be responsible for any costs incurred by interested parties in responding to this notice.  Contact with other than AFICA 338 SCONS Government personnel by potential offerors or their employees regarding this project is prohibited.

This FedBizOpps notice is an announcement seeking feedback from vendors capable of providing the services described in the Draft RFP and its corresponding attachments.   AFICA 338 SCONS is conducting this exchange of information to enhance the Government's ability to obtain quality Helicopter Maintenance Support Services at reasonable prices and to identify concerns regarding the feasibility of the requirements as expressed in the Kirtland AFB Helicopter Maintenance Support Services Draft RFP.  Time permitting, all relevant questions will be answered and uploaded in a future attachment to this posting.  There will be no company identifying information in a question and answer posting.  Please email all comments, suggestions, or questions to erik.villarreal.2@us.af.mil and michael.corrigan.2@us.af.mil .

Instructions

It is requested that vendors respond to this Draft RFP Request for Information by utilizing the Kirtland HeloMX Comment/Question Form provided for submitting comments, questions and concerns in response to this Draft RFP Request for Information.

Please provide responses in sufficient detail.  State comment, question or concern as clearly as possible.  Give as much information as deemed necessary to help facilitate the exchange.  Include follow-on comments, questions or concerns to ensure the entire subject matter can be addressed initially. 

Please send responses to this Draft RFP Request for Information in writing by submitting the Kirtland HeloMX Comment/Question Form as an attachment via email to each  Point of Contact listed above no later than 1200 CST, Wednesday, 23 July 2014.

23 Jun 14 Update:

338 SCONS, (formerly AETC CONS) anticipates the release of a draft RFP within the next 2 weeks. Release of the formal solicitation/RFP is anticipated to occur within 35-40 days after receipt of draft RFP comments.

338 SCONS is seeking industry feedback concerning the draft Performance Work Statement (PWS) for Aircraft Maintenance Services at Kirtland Air Force Base in New Mexico. This notice is issued for informational and planning purposes only.

THIS IS NOT A REQUEST FOR PROPOSAL (RFP). It is not to be construed as a commitment by the Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals, nor will any award be made as a result of this notice. Any information provided by interested parties to the Government is strictly voluntary. The Air Force will NOT be responsible for any costs incurred by interested parties in responding to this notice. Contact with other than 338 SCONS Government personnel by potential offerors or their employees regarding this project is prohibited.

338 SCONS is interested in obtaining industry feedback/inputs regarding the requirements. Specifically, identification of areas that could require additional explanation, potential future issues, and/or areas that could be refined to provide a clearer understanding of the requirements. Time permitting, all relevant questions will be answered and uploaded in a future attachment to this posting. There will be no company identifying information in a question and answer posting. Please email all comments, suggestions, or questions to kenneth.mccright.3@us.af.mil.

Please see the attached DRAFT PWS.

 UH-1N AND HH-60G AIRCRAFT MAINTENANCE AT KIRTLAND AFB, NM

Contracting Office Address

Department of the Air Force, Air Education and Training Command, Specialized Contracting Squadron (AETC CONS), 2021 First Street West, Randolph AFB, TX, 78150-4302

Request for Information (RFI) for Planning Purposes:

This is an RFI in accordance with Federal Acquisition Regulation (FAR) 52.215-3 - Request for Information or Solicitation for Planning Purposes (Oct 1997). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. THIS IS NOT A REQUEST FOR PROPOSAL (RFP), NOR IS IT A REQUEST FOR QUOTATION (RFQ).

Description/Requirement

AETC CONS is seeking information concerning the availability of capable contractors to provide non-personal services for aircraft maintenance in support of the flight crew training mission of the 58th Special Operations Wing (SOW) at Kirtland Air Force Base (AFB) NM. Services include aircraft on-equipment maintenance, on-equipment engine maintenance, and limited support equipment maintenance on six (6) UH-1N and (12) HH-¬60G aircraft at Kirtland AFB. The service provider shall maintain, service, ground handle, launch, recover, inspect, and repair all unit assigned aircraft, engines, and associated mission support equipment in order to meet flying training, medical evacuation, search and rescue and aircrew/instructor qualification/currency requirements. The service provider shall also provide functional check flight (FCF) pilots and flight engineers for CV-22, UH-1N and HH-60G aircraft in support of Air Education and Training Command (AETC) training requirements. In addition, the service provider shall also provide off-station aircraft recovery support for UH-1N and HH¬-60G aircraft at Kirtland AFB. Furthermore, the service provider shall provide aircraft corrosion prevention, custodial services, and perform minor facility upkeep on Government provided facilities the service provider and service provider employees occupy.

The Government will provide off-equipment maintenance, on-equipment structural maintenance, and support equipment maintenance/calibration support for the UH-1N and HH-60G aircraft at Kirtland AFB via host units and Government depot-level maintenance. Air Force Material Command's 377th Air Base Wing is the host unit at Kirtland AFB, and the 58th SOW is a tenant.

This RFI is an attempt to locate businesses experienced in Aircraft Maintenance services that express interest in performing these requirements. This RFI shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. Any information provided to the Government is strictly voluntary and at no cost to the Government. Any formal solicitation will be announced separately. The Air Force is only interested at this point in identifying interested and capable contractors for this service. The tentative solicitation issue date is on or about 5 August 2013; however, this date is subject to change. The planned North American Industry Classification System (NAICS) code is 488190 (Other Support Activities for Air Transportation), with the applicable small business size standard of $30.0 million in annual gross receipts. An electronic response is the preferred method. Future information on this acquisition (draft Performance Work Statement (PWS), solicitation, questionnaires, etc.) will be posted to the Federal Business Opportunities website (www.fbo.gov) and can be found by typing 'KirtlandHeloMaint' in the "Keyword/Solicitation" box on the opening page. Information contained in this synopsis is subject to change. It is the responsibility of the prospective offeror to check this site regularly for any changes. Comments and capability information on the following are requested: (1) Company Cage Code, DUNS, name, address, point of contact (to include telephone number and e-mail address); (2) Approximate annual gross revenue; (3) Any small business status (8(a), HUB Zone, Veteran-Owned, Women-Owned, etc.); (4) Indicate if your role in the performance of this requirement would be (a) Prime Contractor; (b) Subcontractor; or (c) Other, please describe; (5) If you indicated your role as "Prime Contractor", indicate the functions for which you would use subcontractors; (6) If you indicated your role as "Prime Contractor", provide brief information you feel would indicate your capability to mobilize, manage, and finance a large service contract such as this; (7) If you indicated your role will be a "Subcontractor", indicate which functional areas your company has capability to cover; (8) Indicate if your company primarily does business in the commercial or Government sector; (9) Describe any commercial-sector contracts you have performed for similar combined services [if applicable]; (10) Indicate which NAICS code(s) your company usually performs under for Government contracts; (11) Provide estimated small business subcontracting goals and rationale; and (12) Provide suggestions to maximize the effectiveness of the anticipated solicitation and resulting contract (ie: contract type, length of contract, etc) in providing quality services to Kirtland AFB. AETC CONS requests that responses be provided no later than 25 January 2013. The Government is under no obligation to consider information received after the due date as part of the formal market research for this acquisition.

Personnel and facility must have a secret clearance. Prospective offerors must have the financial backing to defray mobilization and operating cost for approximately sixty (60) to ninety (90) days.

Period of Performance

The mobilization period at Kirtland will be 1 - 31 Oct 2014 and the basic period of performance for full operation and maintenance will be 1 November 2014 through 30 September 2015. In addition to the basic period, the Government anticipates including up to five (5) 1-year option periods with an additional 6-month option to extend services beyond the contract period.

Small Business Set-Aside Determination

The Government reserves the right to decide whether a Small Business (SB) set-aside is appropriate for this acquisition based on responses to this notice. In order for the Government to make a SB set-aside determination, it is requested that SB concerns provide sufficient written information supporting their capability to successfully perform and manage all the requirements of this magnitude.
Small, Historically Underutilized (HUB Zone), Small Disadvantaged, Service-disabled Veteran-owned and Women-owned businesses are highly encouraged to respond.

Small Business Subcontracting

Small Business Subcontracting in this solicitation, the extent to which prime contractors provide for the significant use of small and small disadvantage business subcontractors, will be a consideration in the evaluation of proposals. Interested Large Business vendors are requested to provide estimates of the percentage of the total contract dollars they would expect to be able to subcontract to the following SB categories in response to this RFI (current Air Force goals are indicated in parentheses). If zero percent is indicated in your response, please provide a brief explanation of why no small business subcontracting opportunities are expected for this requirement overall or for a particular category.

Total small business (31.7%)
Small Disadvantaged Businesses (5%)
Woman-owned small business (5%)
Service-disabled Veteran-owned small business (3%)
HUB Zone small business (3%)

System for Award Management (SAM) mandatory at www.sam.gov

Points of contact

Ms. B. Michelle Spencer, Contract Specialist, belinda.spencer@us.af.mil, (210) 652-7864
Capt. Samuel E. Hutchins, Contract Specialist, samuel.hutchins@us.af.mil, (210) 652-9221

 UH-1N AND HH-60G AIRCRAFT MAINTENANCE AT KIRTLAND AFB, NM

Contracting Office Address

Department of the Air Force, Air Education and Training Command, Specialized Contracting Squadron (AETC CONS), 2021 First Street West, Randolph AFB, TX, 78150-4302

Request for Information (RFI) for Planning Purposes:

This is an RFI in accordance with Federal Acquisition Regulation (FAR) 52.215-3 - Request for Information or Solicitation for Planning Purposes (Oct 1997). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. THIS IS NOT A REQUEST FOR PROPOSAL (RFP), NOR IS IT A REQUEST FOR QUOTATION (RFQ).

Description/Requirement

AETC CONS is seeking information concerning the availability of capable contractors to provide non-personal services for aircraft maintenance in support of the flight crew training mission of the 58th Special Operations Wing (SOW) at Kirtland Air Force Base (AFB) NM. Services include aircraft on-equipment maintenance, on-equipment engine maintenance, and limited support equipment maintenance on six (6) UH-1N and (12) HH-¬60G aircraft at Kirtland AFB. The service provider shall maintain, service, ground handle, launch, recover, inspect, and repair all unit assigned aircraft, engines, and associated mission support equipment in order to meet flying training, medical evacuation, search and rescue and aircrew/instructor qualification/currency requirements. The service provider shall also provide functional check flight (FCF) pilots and flight engineers for CV-22, UH-1N and HH-60G aircraft in support of Air Education and Training Command (AETC) training requirements. In addition, the service provider shall also provide off-station aircraft recovery support for UH-1N and HH¬-60G aircraft at Kirtland AFB. Furthermore, the service provider shall provide aircraft corrosion prevention, custodial services, and perform minor facility upkeep on Government provided facilities the service provider and service provider employees occupy.

The Government will provide off-equipment maintenance, on-equipment structural maintenance, and support equipment maintenance/calibration support for the UH-1N and HH-60G aircraft at Kirtland AFB via host units and Government depot-level maintenance. Air Force Material Command's 377th Air Base Wing is the host unit at Kirtland AFB, and the 58th SOW is a tenant.

This RFI is an attempt to locate businesses experienced in Aircraft Maintenance services that express interest in performing these requirements. This RFI shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. Any information provided to the Government is strictly voluntary and at no cost to the Government. Any formal solicitation will be announced separately. The Air Force is only interested at this point in identifying interested and capable contractors for this service. The tentative solicitation issue date is on or about 5 August 2013; however, this date is subject to change. The planned North American Industry Classification System (NAICS) code is 488190 (Other Support Activities for Air Transportation), with the applicable small business size standard of $30.0 million in annual gross receipts. An electronic response is the preferred method. Future information on this acquisition (draft Performance Work Statement (PWS), solicitation, questionnaires, etc.) will be posted to the Federal Business Opportunities website (www.fbo.gov) and can be found by typing 'KirtlandHeloMaint' in the "Keyword/Solicitation" box on the opening page. Information contained in this synopsis is subject to change. It is the responsibility of the prospective offeror to check this site regularly for any changes. Comments and capability information on the following are requested: (1) Company Cage Code, DUNS, name, address, point of contact (to include telephone number and e-mail address); (2) Approximate annual gross revenue; (3) Any small business status (8(a), HUB Zone, Veteran-Owned, Women-Owned, etc.); (4) Indicate if your role in the performance of this requirement would be (a) Prime Contractor; (b) Subcontractor; or (c) Other, please describe; (5) If you indicated your role as "Prime Contractor", indicate the functions for which you would use subcontractors; (6) If you indicated your role as "Prime Contractor", provide brief information you feel would indicate your capability to mobilize, manage, and finance a large service contract such as this; (7) If you indicated your role will be a "Subcontractor", indicate which functional areas your company has capability to cover; (8) Indicate if your company primarily does business in the commercial or Government sector; (9) Describe any commercial-sector contracts you have performed for similar combined services [if applicable]; (10) Indicate which NAICS code(s) your company usually performs under for Government contracts; (11) Provide estimated small business subcontracting goals and rationale; and (12) Provide suggestions to maximize the effectiveness of the anticipated solicitation and resulting contract (ie: contract type, length of contract, etc) in providing quality services to Kirtland AFB. AETC CONS requests that responses be provided no later than 25 January 2013. The Government is under no obligation to consider information received after the due date as part of the formal market research for this acquisition.

Personnel and facility must have a secret clearance. Prospective offerors must have the financial backing to defray mobilization and operating cost for approximately sixty (60) to ninety (90) days.

Period of Performance

The mobilization period at Kirtland will be 1 - 31 Oct 2014 and the basic period of performance for full operation and maintenance will be 1 October 2014 through 30 September 2015. In addition to the basic period, the Government anticipates including up to five (5) 1-year option periods with an additional 6-month option to extend services beyond the contract period.

Small Business Set-Aside Determination

The Government reserves the right to decide whether a Small Business (SB) set-aside is appropriate for this acquisition based on responses to this notice. In order for the Government to make a SB set-aside determination, it is requested that SB concerns provide sufficient written information supporting their capability to successfully perform and manage all the requirements of this magnitude.
Small, Historically Underutilized (HUB Zone), Small Disadvantaged, Service-disabled Veteran-owned and Women-owned businesses are highly encouraged to respond.

Small Business Subcontracting

Small Business Subcontracting in this solicitation, the extent to which prime contractors provide for the significant use of small and small disadvantage business subcontractors, will be a consideration in the evaluation of proposals. Interested Large Business vendors are requested to provide estimates of the percentage of the total contract dollars they would expect to be able to subcontract to the following SB categories in response to this RFI (current Air Force goals are indicated in parentheses). If zero percent is indicated in your response, please provide a brief explanation of why no small business subcontracting opportunities are expected for this requirement overall or for a particular category.

Total small business (31.7%)
Small Disadvantaged Businesses (5%)
Woman-owned small business (5%)
Service-disabled Veteran-owned small business (3%)
HUB Zone small business (3%)

System for Award Management (SAM) mandatory at www.sam.gov

Points of contact

Ms. B. Michelle Spencer, Contract Specialist, belinda.spencer@us.af.mil, (210) 652-7864
Capt. Samuel E. Hutchins, Contract Specialist, samuel.hutchins@us.af.mil, (210) 652-9221

 UH-1N AND HH-60G AIRCRAFT MAINTENANCE AT KIRTLAND AFB, NM

Contracting Office Address

Department of the Air Force, Air Education and Training Command, Specialized Contracting Squadron (AETC CONS), 2021 First Street West, Randolph AFB, TX, 78150-4302

Request for Information (RFI) for Planning Purposes:

This is an RFI in accordance with Federal Acquisition Regulation (FAR) 52.215-3 - Request for Information or Solicitation for Planning Purposes (Oct 1997). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. THIS IS NOT A REQUEST FOR PROPOSAL (RFP), NOR IS IT A REQUEST FOR QUOTATION (RFQ).

Description/Requirement

AETC CONS is seeking information concerning the availability of capable contractors to provide non-personal services for aircraft maintenance in support of the flight crew training mission of the 58th Special Operations Wing (SOW) at Kirtland Air Force Base (AFB) NM. Services include aircraft on-equipment maintenance, on-equipment engine maintenance, and limited support equipment maintenance on six (6) UH-1N and (12) HH-¬60G aircraft at Kirtland AFB. The service provider shall maintain, service, ground handle, launch, recover, inspect, and repair all unit assigned aircraft, engines, and associated mission support equipment in order to meet flying training, medical evacuation, search and rescue and aircrew/instructor qualification/currency requirements. The service provider shall also provide functional check flight (FCF) pilots and flight engineers for CV-22, UH-1N and HH-60G aircraft in support of Air Education and Training Command (AETC) training requirements. In addition, the service provider shall also provide off-station aircraft recovery support for UH-1N and HH¬-60G aircraft at Kirtland AFB. Furthermore, the service provider shall provide aircraft corrosion prevention, custodial services, and perform minor facility upkeep on Government provided facilities the service provider and service provider employees occupy.

The Government will provide off-equipment maintenance, on-equipment structural maintenance, and support equipment maintenance/calibration support for the UH-1N and HH-60G aircraft at Kirtland AFB via host units and Government depot-level maintenance. Air Force Material Command's 377th Air Base Wing is the host unit at Kirtland AFB, and the 58th SOW is a tenant.

This RFI is an attempt to locate businesses experienced in Aircraft Maintenance services that express interest in performing these requirements. This RFI shall not be construed as a formal solicitation or an obligation on the part of the Government to acquire any products or services. Any information provided to the Government is strictly voluntary and at no cost to the Government. Any formal solicitation will be announced separately. The Air Force is only interested at this point in identifying interested and capable contractors for this service. The tentative solicitation issue date is on or about 5 August 2013; however, this date is subject to change. The planned North American Industry Classification System (NAICS) code is 488190 (Other Support Activities for Air Transportation), with the applicable small business size standard of $30.0 million in annual gross receipts. An electronic response is the preferred method. Future information on this acquisition (draft Performance Work Statement (PWS), solicitation, questionnaires, etc.) will be posted to the Federal Business Opportunities website (www.fbo.gov) and can be found by typing 'KirtlandHeloMaint' in the "Keyword/Solicitation" box on the opening page. Information contained in this synopsis is subject to change. It is the responsibility of the prospective offeror to check this site regularly for any changes. Comments and capability information on the following are requested: (1) Company Cage Code, DUNS, name, address, point of contact (to include telephone number and e-mail address); (2) Approximate annual gross revenue; (3) Any small business status (8(a), HUB Zone, Veteran-Owned, Women-Owned, etc.); (4) Indicate if your role in the performance of this requirement would be (a) Prime Contractor; (b) Subcontractor; or (c) Other, please describe; (5) If you indicated your role as "Prime Contractor", indicate the functions for which you would use subcontractors; (6) If you indicated your role as "Prime Contractor", provide brief information you feel would indicate your capability to mobilize, manage, and finance a large service contract such as this; (7) If you indicated your role will be a "Subcontractor", indicate which functional areas your company has capability to cover; (8) Indicate if your company primarily does business in the commercial or Government sector; (9) Describe any commercial-sector contracts you have performed for similar combined services [if applicable]; (10) Indicate which NAICS code(s) your company usually performs under for Government contracts; (11) Provide estimated small business subcontracting goals and rationale; and (12) Provide suggestions to maximize the effectiveness of the anticipated solicitation and resulting contract (ie: contract type, length of contract, etc) in providing quality services to Kirtland AFB. AETC CONS requests that responses be provided no later than 25 January 2013. The Government is under no obligation to consider information received after the due date as part of the formal market research for this acquisition.

Personnel and facility must have a secret clearance. Prospective offerors must have the financial backing to defray mobilization and operating cost for approximately sixty (60) to ninety (90) days.

Period of Performance

The mobilization period at Kirtland will be 1 - 31 Oct 2013 and the basic period of performance for full operation and maintenance will be 1 October 2014 through 30 September 2015. In addition to the basic period, the Government anticipates including up to five (5) 1-year option periods with an additional 6-month option to extend services beyond the contract period.

Small Business Set-Aside Determination

The Government reserves the right to decide whether a Small Business (SB) set-aside is appropriate for this acquisition based on responses to this notice. In order for the Government to make a SB set-aside determination, it is requested that SB concerns provide sufficient written information supporting their capability to successfully perform and manage all the requirements of this magnitude.
Small, Historically Underutilized (HUB Zone), Small Disadvantaged, Service-disabled Veteran-owned and Women-owned businesses are highly encouraged to respond.

Small Business Subcontracting

Small Business Subcontracting in this solicitation, the extent to which prime contractors provide for the significant use of small and small disadvantage business subcontractors, will be a consideration in the evaluation of proposals. Interested Large Business vendors are requested to provide estimates of the percentage of the total contract dollars they would expect to be able to subcontract to the following SB categories in response to this RFI (current Air Force goals are indicated in parentheses). If zero percent is indicated in your response, please provide a brief explanation of why no small business subcontracting opportunities are expected for this requirement overall or for a particular category.

Total small business (31.7%)
Small Disadvantaged Businesses (5%)
Woman-owned small business (5%)
Service-disabled Veteran-owned small business (3%)
HUB Zone small business (3%)

System for Award Management (SAM) mandatory at www.sam.gov

Points of contact

Ms. B. Michelle Spencer, Contract Specialist, belinda.spencer@us.af.mil, (210) 652-7350
Capt. Samuel E. Hutchins, Contract Specialist, samuel.hutchins@us.af.mil, (210) 652-9221