FA3002-13-R-0024-0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Amend Section L paragraph L.2.3.3. Subcontracting Plan

1. CONTRACT ID CODE PAGE OF PAGES

S 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Sep-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA3002-13-R-0024

X 9B. DATED (SEE ITEM 11)

01-Aug-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Sep-2014

CODE

338 SCONS/PKC (MICHAEL E. CORRIGAN)

2021 FIRST STREET WEST

JBSA RANDOLPH TX 78150-4302

FA3002 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA3002-13-R-0024

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

L-I - INFORMATION TO OFFERORS AND INSTRUCTIONS FOR PROPOSAL PREPARATION

L.1. General Instructions

The offeror's proposal must include all data and information requested by this Section L and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements of this Request For Proposal (RFP) (including Contract Line Item Numbers (CLINs) and the Performance Work Statement (PWS)), and Government standards and regulations pertaining to the PWS. Non-conformance with the instructions provided in this Section L and/or failure to meet a requirement may result in an offer being ineligible for award.

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their facilities or experience and will base its evaluation solely on the information presented in the offeror's proposal.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are unnecessary and are not desired.

The Government requires a minimum acceptance period of 240 calendar days from the date of receipt of offers;

however, offerors may specify an acceptance period exceeding the Government’s minimum requirement. The offeror’s proposal must affirmatively state an acceptance period equal to, or greater than, 240 calendar days.

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the original copy of all unsuccessful proposals. The Government will destroy extra copies of such unsuccessful proposals.

Submit signed and dated offers to the office specified in L.1.4 prior to the date and time specified in this RFP.

Offers shall be submitted on the Standard Form 33 (SF 33).

L.1.1 General Information

L.1.1.1. Point of Contact The Contracting Officer (CO) and/or the Contract Specialist are the sole points of contact for this acquisition.

Address any questions or concerns you may have to the CO. Contact information is as follows:

Capt. Michael Corrigan Erik Villarreal Contracting Officer (CO) Contract Specialist Email: michael.corrigan.2@us.af.mil erik.villarreal.2@us.af.mil

L.1.1.2. Debriefings The CO will promptly notify offerors of any decision to exclude them from the competitive range, if a competitive range is established; whereupon, they may request and receive a debriefing in accordance with FAR 15.505.

Offerors excluded from the competitive range may request a pre-award debriefing or they may request a post-award debriefing to be held after the source selection decision has been made. However, offerors excluded from the competitive range are entitled to no more than one debriefing. The CO will notify unsuccessful offerors in the competitive range of the source selection decision in accordance with FAR 15.506. Upon such notification, unsuccessful offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR 15.505 or 15.506, as applicable.

L.1.1.3. Discrepancies If an offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the CO in writing with supporting rationale as well as the remedies the offeror is requesting the CO to consider as related to the omission or error. NOTE: The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

L.1.1.4. Electronic Reference Documents All referenced documents for this solicitation are available on the Federal Business Opportunities (FedBizOpps) website at https://www.fbo.gov/. Potential offerors are encouraged to subscribe for e-mail notifications to be updated when information has been posted to the website for this solicitation.

L.1.1.5. Proposals must be submitted in both electronic and paper format as specified in L.1.2.

ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS. In case of conflict between paper and electronic proposal copies, the paper version will take precedence. Telegraphic or facsimile offers will not be accepted. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the offeror’s POC name, address and phone number.

L.1.1.6. Offerors are cautioned that Joint Base San Antonio (JBSA)-Randolph has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass to gain entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors are responsible for allowing sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.215-1(c) “Submission, modification, revision, and withdrawal of proposals.”

L.1.2 Organization/Number of Copies/Page Limits The response shall consist of four (4) separate volumes. The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table 1.2 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table 1.2.

The contents of each proposal volume are described in the paragraphs below:

Table 1.2 Proposal Organization

VOLUME VOLUME TITLE HARD COPIES CD PAGE

LIMIT

Due Date

I Price Original + 2 1 Unlimited See Block 9 of SF33 II Technical Original + 4 1 75 See Block 9 of SF33 III Past Performance Original + 2 1 See Section

L.4 See Block 9 of SF33

IV Small Business Participation

Original + 1 1 5 See Block 9 of SF33

L.1.2.1 Page Limitations Page limitations for each volume are listed in Table 1.2 above and shall be treated as maximums. Each page shall be counted except the following: the transmittal letter, cover pages, tab-divider pages, title pages, table of contents, lists of tables and drawings, glossary of acronyms, cross-reference matrix, position qualifications or manpower matrix. If the proposal exceeds the page limitation, the excess pages will not be read or considered in the evaluation of the proposal. Page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding the ENs to the offerors.

L.1.2.1.1. Page Size and Format A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Narrative documentation shall be submitted in Microsoft Word (version Office 2007 or higher). Page size shall be 8.5 x 11 inches, not including foldouts. Typing shall be single-spaced, not less than 12 font size (pitch), and Times New Roman font style. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins. Pages shall be numbered sequentially by volume. These page size and format restrictions shall apply to responses to ENs. These limitations shall apply to both electronic and hard copy proposals.

Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. Foldout pages shall fold entirely within the volume, and count as a single page. Foldout pages may only be used for large tables, charts, graphs, diagrams and schematics not for pages of text. For tables, charts, graphs and figures, the text shall be no smaller than 8 font size (pitch), Times New Roman font style. These limitations shall apply to both electronic and hard copy proposals.

L.1.2.2 Cross-Referencing Each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the proposal. Information required for proposal evaluation which is not found in its designated volume will be assumed to have been omitted from the proposal.

Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

The offeror shall provide a Solicitation Cross Reference Matrix indicating by Section L, PWS, paragraph number, the corresponding proposal paragraph in that section which addresses the referenced item.

L.1.2.3 Indexing Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

L.1.2.4 Glossary of Abbreviations and Acronyms Each volume shall contain a glossary of all abbreviations and acronyms used, and an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

L.1.2.5 Binding and Labeling Mark original hard copy as “Original” (for contract file), and all others as “Copy.” The “Original” for each volume shall be unbound and also include a standard (5 ½ inch-spaced) two-hole punch applied to the top of each page when viewed in Portrait orientation (for Government filing). Each hard-copy volume (other than the “Original”) of the proposal shall be separately bound in a three-ring, loose leaf binder permitting the volume to lie flat when open.

Staples shall not be used. Volumes I through IV shall not be submitted together within the same binding. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, solicitation identification, and the offeror's name. The same identifying data should be placed on the spine of each binder. All unclassified document binders shall have a color other than red. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on disclosure and use of data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

L.1.3 Electronic Offers The content and page size of electronic copies must be identical to the hard copies. For electronic copies, use separate electronic folders to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments. The offeror shall submit volumes I through IV in electronic format, using recordable CD/DVDs. Each volume shall be in a different directory on a CD/DVD. If files are compressed, the necessary decompression program must be included. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, MS Office Project 2007, and MS Office Power Point 2007, or newer.

L.1.4 Distribution Mail or hand deliver hard copies and an electronic copy on CD/DVD, of each volume to:

Capt Michael Corrigan Erik Villareal

338 SCONS/PKC

2021 First St West JBSA Randolph AFB, TX 78150-4302

L.2. Volume I –Price

L.2.1. Volume Organization The Price volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Summary Page(s)

(3) Glossary

(4) Price Data

(5) Statement of Compliance with SCA WD

(6) Statement of Compliance with CBA

(7) Responsibility Determination Supporting Documentation

(8) Teaming Arrangement(s) and/or Letters of Intent

(9) Subcontracting Plan

L.2.1.1 Summary Page(s) To aid the Government’s understanding, describe how the offeror’s proposed price is reasonable and matches the proposed technical approach to the meet the requirement. The Summary Page(s) shall not exceed two (2) pages.

L.2.2 General Instructions The Price proposal shall be prepared according to these instructions and will be evaluated in accordance with the evaluation criteria in Section M of this RFP for the Price Factor. Compliance with these requirements is mandatory and failure to comply may render the proposal unawardable.

The CD/DVD shall include all Microsoft Excel files with all cell formulas viewable.

Data submitted beyond that required by this instruction shall not be considered or evaluated.

L.2.2.1 Price Reasonableness The source selection will be conducted with the expectation of adequate price competition for this acquisition per FAR 15.403-1(c)(1); therefore, certified cost or pricing data are not required per FAR 15.403-1(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or if price reasonableness cannot be determined, offerors may be required to submit certified cost or pricing data or additional data other than certified cost or pricing data, as appropriate, for the Contracting Officer to determine price reasonableness. The proposed prices shall be based on the offeror’s own technical approach submitted in the Technical Proposal (Volume II) and the Government’s PWS requirements.

The Government reserves the right to conduct a price realism analysis in the event prices appear unrealistically low;

unrealistically low prices may serve as a basis for rejection of the proposal. Additionally, unbalanced pricing may pose an unacceptable risk to the Government and may be a reason to reject an offeror’s proposal. Offers should be sufficiently detailed to demonstrate reasonableness and balance.

L.2.2.2 Price Data The offeror shall propose and insert a whole dollar unit price, with no decimal places, for each Firm-Fixed-Price (FFP) CLIN of the Base Period and each Option Period in the Section B Price Schedule of the RFP. The total extended amount for the FFP CLINs must equal, to the dollar, the unit price multiplied by the quantity of units. The sum total of all FFP CLINs, for the Base Period and each Option Period, will form the offeror’s Total Evaluated Price (TEP). The offeror shall not provide a price for cost-reimbursable CLINs. The proposed prices in Section B must be based on the offeror’s own technical approach submitted in the Technical Proposal and the Government’s PWS requirements.

Data beyond that required by this instruction shall not be submitted, unless it is essential to document or support the offeror’s price position. All data relating to the proposed price, including all required supporting documentation, must be included in the Price volume (Volume I). Under no circumstances shall this data and documentation be included elsewhere in the proposal.

On the volume cover, clearly indicate which proposal package contains the original copy of the offeror’s proposal.

Include on each proposal cover letter or proposal cover page: name, office phone and fax number (and, if applicable, cell phone number), and e-mail address for the proposal point of contact. The offeror must complete the following and include in Volume I:

(a) Standard Form 33, Blocks 13-18, of the RFP: In completing these blocks, the offeror accedes to the contract terms and conditions as written in the RFP Sections A through K.

(b) Complete all necessary fill-ins and certifications in Sections I through K. Ensure compliance with RFP requirements if using the annual representations and certifications electronically via the System for Award Management (SAM) website at https://www.sam.gov/portal/public/SAM/. Ensure the Tax Identification Number (TIN) is loaded in SAM or provided for in the proposal submission. If the CO is unable to access/retrieve an offeror’s annual representations and certifications, that offeror may, upon request by the CO, be required to submit a hard copy of their annual representations and certifications. This request will not be construed as communications or discussions with an offeror as defined by FAR 15.306.

(c) Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate, negotiate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

(d) STATEMENT OF COMPLIANCE WITH THE SERVICE CONTRACT ACT (SCA). The SCA Wage Determination (WD) provided in Section J, Attachment 2, is applicable to this requirement. The offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the SCA WD;

ii. The prices proposed for labor covered by the SCA WD were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

iii. The wage and benefit rates specified in the SCA WD are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the SCA WD were not escalated beyond the basic period of performance; and

iv. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full- Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume II.

(e) STATEMENT OF COMPLIANCE WITH THE COLLECTIVE BARGAINING AGREEMENT (CBA).

The CBA provided in Section J, Attachment 3, is applicable to this requirement. The offeror shall provide a statement acknowledging:

i. Compliance with the requirements of the CBA;

ii. The prices proposed for labor covered by the CBA were formulated in consideration of the rates specified in the document as required for covered contractor personnel;

iii. The wage and benefit rates specified in the CBA are not escalated beyond the basic period of performance (FAR 52.222-43(a) and (b)) and likewise, the prices proposed for labor covered by the CBA were not escalated beyond the basic period of performance; and

iv. The proposed prices for each CLIN demonstrate a logical correlation to the staffing (e.g., Full- Time Employees’ man-years, man-hours, labor categories, skill mix) proposed in the Technical Proposal at Volume II.

L.2.3. Other Contracting Considerations

L.2.3.1. Responsibility Determination To assist in determining contractor responsibility in accordance with FAR 9.104-3(a), the offeror shall explain how they plan to maintain adequate financial resources for a contract of this magnitude and length. The offeror shall address a fiscal plan for covering mobilization, unexpected or emergency situations, and initial performance costs prior to recoupment in the form of monthly invoice payments. The offeror must provide complete financial statements for one (1) fiscal year and year-to-date financial information through the last quarter available. The year-end financial statements must be certified by an independent accounting firm. If the offeror intends to rely on internally available working/operation capital, documentation of availability must be submitted. If the offeror plans to rely on financial support from external sources, documentation of availability and maximum lines of credit available (based upon the inclusion of this contract effort) must be submitted. Evidence of external funding must be provided in the form of a dated letter from the external source.

IAW FAR 9.104-5, the offeror is required to comply with the submission regarding FAR 52.209-5, Certification Regarding Responsibility Matters found in Section K of this RFP. Since it is the Government’s intent to make Award Without Discussions IAW FAR 52.215-1, the Government may request an offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as communications or discussions with an offeror as defined by FAR 15.306. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined “unacceptable” and eliminated from further consideration.

L.2.3.2 Teaming Arrangements and/or Letters of Intent If a teaming arrangement is contemplated, provide complete, verifiable information detailing the arrangement, to include any relevant and recent information on previous teaming arrangements with same partner. Submit information relative to the formation, organization and operation of the business unit. Additional information that should be submitted shall include cost and revenue sharing agreements and any other information which describes the business arrangement. Disclose existing or planned agreements between and among the principals, each company’s responsibility for financial management of the venture, the business systems contemplated for use by the entity and their location.

L.2.3.3 Subcontracting Plan IAW FAR 19.705-2, large business prime offerors shall provide a clear, detailed and realistic plan that complies with FAR 52.219-9 and DFARS 252.219-7003 and satisfies all of the requirements of FAR 19.704, DFARS 219.704, and AFFARS 5319.704(a)(1) in order to be determined acceptable by the CO prior to contract award. The offeror's submission must provide sufficient information to support the CO's review of the subcontracting plan to determine acceptability. If small business subcontract possibilities do not exist or are limited, the offeror’s plan must state such and provide rationale supporting the assertion. An approved Subcontracting Plan is required for contract award to a large business offeror. NOTE: Small business participation may be addressed in a large business offeror’s subcontracting plan; however, it shall also be addressed in the offeror’s Small Business Participation Volume IV, as required by L.5 and M.6. Small business concerns shall address the M.6. criteria; however, FAR 52.219-9 Small Business Subcontracting Plan does not apply to small business concerns.

For reference purposes, FY14 DoD subcontracting goals are as follows:

Small Business 36.7%

HUBZone 3% Service-Disabled Veteran Owned Small Business 3% Small Disadvantaged Business 5% Woman Owned Small Business 5%

Offerors should propose goals that are realistically obtainable and provide rationale for the proposed goals.

L.3. Volume II - Technical

L.3.1 General Each offeror shall submit a Technical Volume with its proposal. The Technical Volume should be specific, clear and complete. Submissions will be evaluated against the Technical subfactors defined in Section M, Evaluation Factors for Award. Using the instructions provided below, provide a detailed approach to accomplish/satisfy all subfactors. Do not merely reiterate the objectives or reformulate the requirements specified in the RFP or PWS. By submitting a proposal, the offeror affirms that its organization will perform all requirements specified in the RFP and PWS.

L.3.2 Format and Specific Content

L.3.2.1 Technical In the technical volume, address your technical solution for meeting the Government’s minimum performance or capability requirements of each technical subfactor.

L.3.2.2 Volume Organization The Technical volume shall be organized according to the following general outline:

(3) Glossary

(4) Cross Reference Matrix

(5) Subfactor One (Management Approach)

(6) Subfactor Two (Technical Approach)

(7) Subfactor Three (Workforce and Staffing)

L.3.2.2.1 Summary Page(s) To aid the Government’s understanding, provide an executive summary of the offeror’s proposed technical approach and how the approach will efficiently and effectively to meet the requirement. The Summary Page(s) shall not exceed two (2) pages.

L.3.2.3 Subfactor One (Management Approach) This sub-factor assesses the offeror’s plan to sustain effective and compliant mission support with a trained workforce in an environment that identifies and corrects deficiencies. The offeror shall:

L.3.2.3.1. Quality Control (QC). Present an internal QC strategy to specifically: a) identify, b) assess c) track,

d) document deficiencies, trends and risks, e) develop and implement corrective actions and, f) analyze corrective action effectiveness.

L.3.2.3.2. Vehicles. Identify: a) type, b) quantity of each type, and c) towing and seating capacity (or utility) of each vehicle.

L.3.2.3.3. Non-Duty Hours Response Timelines. Identify how the offeror will provide response within one hour, 24 hours a day, during non-duty hours to launch and/or recover aircraft.

L.3.2.3.4. Mobilization. To facilitate full performance at the completion of the mobilization period, provide a detailed mobilization strategy with corresponding timelines to: a) recruit, b) train, c) qualify and/or certify maintenance and flight crew personnel and, d) transfer Government provided equipment, tools, and facilities (e.g., inventory of tools, equipment, facilities and acceptance of those items).

L.3.2.4 Subfactor Two (Technical Approach) This sub-factor assesses the offeror’s over-arching strategy to execute the aircraft maintenance mission. The offeror shall:

L.3.2.4.1. Small Fleet Management. Present a strategy for small fleet aircraft maintenance management that prevents depot, phase, aircraft support and major maintenance from creating aircraft availability conflicts. The proposal shall specifically describe procedures to meet: a) flight line support (launch and recovery of aircraft, pre-flights, thru-flights, basic post-flights, and maintenance servicing), b) scheduled/unscheduled maintenance, c) special inspections, d) troubleshooting, e) on-equipment repairs and, f) accurate documentation of all maintenance actions.

L.3.2.4.2. E-Tools Strategy. Present a strategy that ensures E-Tools assigned to the 58th Maintenance Group (58 MXG) are fully operational. Specifically, describe processes to manage, maintain and configure all E-Tool hardware and software. In addition, describe how all E-Tools will be maintained with current and complete electronic Technical Order (eTO) software and eTO data.

L.3.2.4.3. Conducting Ground Flight Operations. Present a strategy to: a) establish and sustain safe ground and flight operations that comply with DCMA INST 8210.1C, “Contractor’s Flight and Ground Operations,” and b) ensure all flight crew training and qualifications remain current.

L.3.2.5 Subfactor Three (Workforce and Staffing) This sub-factor assesses the offeror’s proposed aircraft maintenance organizational staffing. The offeror shall:

L.3.2.5.1. Organizational Structure. Present an organizational structure to meet PWS requirements that: a) Provides detailed descriptions of the proposed roles and responsibilities for each organizational element (i.e. work center or shop); b) Provides a completed Staffing/Skill (job classification)/Shift Summary Matrix (ref: RFP, Section J, Attachment 4) for the base period and each option period; c) Provides a chart that demonstrates how “one-deep” positions are backed up with fully trained and certified personnel; and d) Provides a detailed strategy to recruit and retain an experienced labor pool and ensures employees are fully trained and qualified, with training, certifications and qualifications remaining current for the duration of the contract.

L.3.2.5.2. Manpower Calculations. Provide manpower determination process/rationale with supporting mathematical computations for determining all proposed staffing for the base and each option period to include productive and non-productive hours (examples of non-productive hour activities include, but are not limited to: employees traveling to and from maintenance areas, personal hygiene, Foreign Object Damage (FOD) walk, training, acquiring tools, parts, and supplies while performing maintenance).

L.4. Volume III - Past Performance

L.4.1 General Each offeror shall submit a Past Performance Volume with its proposal. The Past Performance volume shall be prepared in accordance with all instructions contained within this Section L. Each offeror’s proposal will be evaluated in accordance with the evaluation criteria in Section M.5. Volume III shall contain the following:

L.4.2 Format and Specific Content

L.4.2.1 Volume Organization The Past Performance Volume shall be organized according to the following general outline

(3) Past Performance Information (PPI)

(4) Organization Structure Change History

(5) Subcontractor Letters of Consent

(6) Client Authorization Letters

(7) Past Performance Questionnaires (PPQ)

L.4.2.2 Summary Page(s) Describe the role of the offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the offeror is required to provide Past Performance Information. The Summary Page(s) shall not exceed two (2) pages.

L.4.2.3 Past Performance Information (PPI) Submit information on no more than four (4) total recent contracts that the offeror considers most relevant in demonstrating their ability to perform the proposed effort. Two (2) of the past performance references may be for subcontractor, teaming partner, and/or joint venture partners, that will perform major or critical aspects of the requirement. “Recent” is defined as ongoing contracts or those completed within three years of the date of issuance of the solicitation, to include at least six months of documented performance during the three-year period. Include rationale supporting the offeror’s assertion of relevance. For a description of the characteristics or aspects the Government will consider in determining relevancy, reference Section M.5. The following may be provided as part of the PPI: quality and satisfaction ratings for contracts completed in the past three (3) years, e.g. letters, metrics, customer surveys, independent surveys, etc., which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant contracts. The PPI for each contract, including letters, metrics, customer surveys, independent surveys, etc., is limited to five (5) pages total per contract. The Government intends to collect additional references from other sources during the evaluation of past performance.

L.4.2.3.1 Specific Content The PPI for each contract or subcontract shall include the following:

(a) Contracting Agency/Customer

(b) Contract Number (for subcontracts, provide the prime contract number and subcontract number)

(c) Contract Type

(d) Total Contract Dollar Value per Year and/or Total Amount

(e) Date of Award

(f) Period of Performance

(g) Narrative addressing why performance of the subject contract is relevant to the requirements defined in this solicitation.

(h) Description of the role of the offeror and each subcontractor.

(i) Contracting Officer’s Name or Commercial Customer Point of Contact, Telephone Number and E-mail address

The offeror is required to explain what aspects of the past/current contracts are deemed relevant to the proposed effort and to what aspects of the proposed effort they relate. This may include a discussion of efforts accomplished by the offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a “Limited” or “No Confidence” rating, since the problems encountered may have been on a more complex program, or an offeror may have subsequently demonstrated the ability to overcome the problems encountered. The offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions in terms of improvements achieved or problems rectified. For example, submittal of quality performance indicators or other management indicators that clearly support that an offeror has overcome past problems.

L.4.2.4 Organizational Structure Change History Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a "roadmap" describing all such changes in the organization of your company. A pamphlet or other commercial document describing such reorganizations may suffice. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation/performance confidence assessment. Since the Government intends to consider past performance information provided by other sources as well as that provided by the offeror(s), your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources. There is no page limit applied to Organizational Structure Change History; however, the offeror is requested to limit the number of pages to the minimum required to clearly articulate the pertinent information.

L.4.2.5 Subcontractor Letters of Consent Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Proposals must include a Consent Letter (Section J, Attachment 5) executed by each subcontractor, teaming partner, and/or joint venture partner, that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

L.4.2.6 Client Authorization Letters If applicable, offerors must also include Client Authorization Letters (Section J, Attachment 6) for each identified effort performed for a commercial customer, authorizing release to the Government of requested information on the offeror’s performance.

L.4.2.7 Past Performance Questionnaires (PPQ) The Government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The Government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess past performance. Offerors are requested to complete the information in Sections 1, 2 and 3 of the PPQ (Section J, Attachment 7) and submit to POC(s) the offeror previously provided recent and relevant service. Ensure the Point of Contact provided is available and knowledgeable of the service provided under that contract. The POC shall submit completed questionnaires directly to the Government representatives identified in L.1.1.1. no later than the proposal due date identified in Table 1.2 above. Once submitted, the information contained therein shall be considered sensitive and shall not be released to the offeror.

L.5. Volume IV – Small Business Participation

L.5.1. Volume Organization No Table of Contents or Summary Pages are required.

L.5.2. Provide a narrative detailing the corporate commitment and specific steps taken to identify sources and provide subcontracting opportunities for small businesses and historically black college or universities and minority institutions.

(End of Summary of Changes)