Kirtland_Preproposal_Conf_Briefing.pdf

Recruit, Train, and Educate Airmen to Deliver Airpower for America

Industry Day/Site Visit

5 Aug 14

Kirtland AFB, Aircraft Maintenance Services

8:30 Opening Remarks &

Announcements

Capt Michael Corrigan

AFICA 338 SCONS

8:40 Welcome & Mission Brief Lt Col Bernabe Whitfield

58 AMXS/CC

9:00 Performance Work Statement

(PWS)

Mr. John Kochart

HQ AETC Program Manager

9:00 Request for Proposal (RFP) &

Evaluation

Capt Michael Corrigan

Procuring Contract Officer

10:30 Open Forum Questions & Answers

11:00 Tour Facilities – Aircraft

Maintenance

All

12:00 Conclude for Lunch

13:30 Question Session (One-on-One), •20 Minute Increments

Government Panel

CONFERENCE AGENDA

ANNOUNCEMENTS

• RFP RELEASED 1 AUG 14

• Any conflicts between this presentation, the site visit and the RFP, the RFP shall take precedence

• Nothing is official until put in writing

• Hold all questions until the Open Question Session

• Submit questions in writing – Q&A forms provided

ETHICS BRIEF

THE PROCUREMENT INTEGRITY ACT

• Ban on Disclosing Procurement Information

• Ban on Obtaining Procurement Information

• Reporting All Employment Contacts

- Must Promptly Report to Ethics Official and

- Reject the Possibility of Employment or be Disqualified

• One Year Ban of Compensation or Employment

- Decisions on Contracts over $10 Million

- PCO, ACO, SSA, SSET, Financial or Technical Team Chief, PM and Deputy PM

Recruit, Train, and Educate Airmen to Deliver Airpower for America 5

58th Special Operations Wing

I n t e g r i t y - S e r v i c e - E x c e l l e n c e

Training the Best…to Lead the Rest

Kirtland AFB Helicopter

Maintenance Contract

Industry Day

Lt Col Bernabe Whitfield

58 AMXS Commander

Functional Commander

5 August 2014

Recruit, Train, and Educate Airmen to Deliver Airpower for America 6

MISSION STATEMENT

TRAIN WARRIORS

PROFESSIONALIZE AIRMEN

EMPLOY AIRPOWER

58 OG

Det 1

MV-22

New River

MCAS,

NC

RQS

HH-60G

UH-1N

SOS

CV-22B

TRS

SOS

MC-130J

HC-130J

OSS

SOS

MC-130H

HC-130PN

FTS

TH-1

Fort

Rucker, AL

Command Structure

RQF

UH-1N

58th Mx Group

336th Tng Group

TRSS

AMXS

MXS

Det 1

Eielson AFB, AK

Det 2

NAS

Pensacola, FL

Det 3

Lackland AFB

TX

58th Ops Group

58 SOW 150 SOW

(ANG)

New River MCAS

NC

Det 1 (58 OG)

Water Survival

NAS PENSACOLA

66 TRS/DET 2 (336 TRG)

EIELSON AFB

66 TRS/DET 1 (336

TRG)

LACKLAND AFB

66 TRS/DET 3 (336 TRG)

FAIRCHILD AFB

336 TRG

22 TRS

66 TRS

336 TRSS

36 RQF (58 OG)

AF SERE Training

SERE Spec Trng – 3, 5, 7 lvl

Combat Rescue Officer

Trng Evasion & Conduct After Capture

SERE Specialist Selection

Arctic Survival

Trng

FORT RUCKER

23 FTS (58 OG)

UPT Helicopter (AETC)

MV-22

(USMC/AFSOC)

UH-1N (AFGSC)

HH-60 (ACC)

HC-130J (ACC)

HC-130P/N (ANG)

MC-130H

(AFSOC)

MC-130J

(AFSOC)

CV-22 (AFSOC)

• 2570 Total Personnel

• 1428 Enlisted

• 262 Officers

• 155 Civilians

• 725 Contractors

Plus ANG personnel

• 7 Bases

• 18-Hour Flying

Window

• 24/7 Ops

Kirtland AFB

58 SOW/150 SOW

58 OG

58 MXG

2 MX Squadrons

Academics, Simulators and

Training Devices

Aircraft

Field Training

Weapon System

Trainers

Operational Flight

Trainers

Part Task Trainers

Computer Based Trainers

Computer Aided Instruction

Advanced Distributed Learning

Instructor-Led Lecture/Discussions

24,275 Flight hours/year

22,688 Simulator hours/year (equiv)

59,800 Instructional hours/year

58 SOW Flying Training

CV-22B OSPREY (7) MC-130J COMMANDO II (4)

HC-130 COMBAT KING (3, -1) HC-130J COMBAT KING (3)

MC-130H COMBAT TALON (3)

HH-60G PAVEHAWK (12)

UH-1N Huey (6)

TH-1 (28)

Graduate MQ SOF (AFSOC)

Graduate MQ PR (ACC)

Graduate MQ (AFGSC &

AFDW)

Undergraduate (UPT-H)

CUSTOMERS

MISSILE SITE

AND

DV AIRLIFT

UH-1N

SPECIAL OPERATIONS

MC-130H

MC-130P

CV-22

COMBAT RESCUE

HC-130P

HH-60G

http://www.af.mil/photos/images/art_shields_0006.jpg http://www.af.mil/photos/images/art_shields_0014.jpg http://www.af.mil/photos/images/art_shields_0035.jpg http://www.af.mil/photos/images/art_shields_0034.jpg

58 OG Local Flying Area

Pueblo, CO

Cannon, AFB

ABQ

Taos, NM

Roswell, NM

Melrose Range

• Low Level

Routes

• Ranges

• Jemez LATN

• Rio Puerco

LATN

• Air Refueling

Tracks

Tucson, AZ

Red Rio, Oscura, Fairview

Ranges

336 TRG SERE Training

3, 5, & 7 Level Tech Training for SERE Career Field

620 Students/Year

AF SERE, Arctic Survival, Parachute, Water Egress and Survival Training

12,725 Students/Year

AF Evasion and

Conduct After

Capture

Predeployment

Training

6,000

Students/Year https://www.google.com/url?q=http://www.acc.af.mil/library/guardianangel.asp&sa=U&ei=_slWU4HjIun22QWj2IEQ&ved=0CDgQ9QEwBQ&usg=AFQjCNEboxswmaZc1wJ8FX7UQOZ7uyJvWg

336 TRG Training Area (Fairchild)

600K Acres across 4 States with 42 permits/leases

450 Miles of public roads maintained

Tillamook, OR

Coastal

Training

Forks, WA

River/Tropics

Training

Vantage, WA

Desert

Training

Colville National

Forest

Basic Survival

Training

Fairchild

AFB

Personnel Awards:

2014: AETC Dutch Huyser Winner: MSgt Cameron Mann (Msn Specialist, 58 TRS)

2014: AETC Dutch Huyser Winner: Maj Amy McQuitty (Nav, 58 SOW)

2014: AETC Dutch Huyser Winner: Maj Joey Sullivan (Pilot, 58 SOW)

2014: AETC American Legion Spirit of Service Award: SSgt Jessica Osgood (336 TRSS)

2014: Joe Foss Award, Excellence in Aerial Flight: Capt Ashley Barnes (36 RQF)

2013: AETC SERE Specialist of the Year: MSgt Daniel Hawthorne (SNCO, 22 TRS)

2013: AETC SERE Specialist of the Year: TSgt Jeremy Myers (NCO, 22 TRS)

2013: AETC SERE Specialist of the Year: SSgt Craig Maertens (Amn, 66 TRS)

2013: Sijan Leadership Award, Senior Enlisted Category: MSgt Marvyn Mulcahy (22 TRS)

2013: AETC Excellence in Periodic History & Special Study Awards: Mr. Christopher McCune (58

SOW)

2013: AF Medical Service Awd, Biomedical Clinician Cat III of the Yr: Maj (Dr.) Emily Eschbacher (336

TRSS)

2013: AETC Brigadier General Ross Hoyt Award: Maj Marcus Maris (512 RQS)

2013: AETC Flying Training Awards, Flight Commander of the Year: Maj Chad Steel (415 SOS)

2013: AF Medical Service Awards, SNCO Operational Medicine: MSgt Joseph Brownell (336 TRSS)

2014: SAIGE Meritorious Service Award: SMSgt Lawanda Hansen (58 OSS)

2013: AETC Air Force ISR Award, Contributor of Year: Capt Ken Green (512 RQS)

2013: AETC CMSAF Barnes, Crew Chief of Year: SSgt Jacob Williams (58 AMXS)

2013: TSgt Melody Beidler selected for OTS, follow on Logistics Officer

2013: AETC Chaplain Corps Annual Awards CGO: Capt Jeremy Bastian (336 TRG)

2013: AETC Leo Marquez Award FGO: Maj Jeffrey Fogle (58 MXS)

2013: AETC Leo Marquez Award Tech Sup: TSgt Bruce Hegner (58 MXS)

2013: AETC Ground Safety Representative of the YR: SSgt Bennett Orwix (58 SOW)

2013: BG Vaught Visionary Leadership Award: MSgt Bridgett Johnson (58 TRS)

2013: Jewish Institute for National Security Affairs: Capt Thad Ronnau (512 RQS)

2013: SSgt Luchini selected for OTS, follow-on RPA, Student Pilot

2012: AF Cheney Award Winner: Capt Thad Ronnau (512 RQS)

2012: AETC Dutch Huyser Winner: Maj Price (Pilot, 550 SOS)

2012: AETC Dutch Huyser Winner: Capt Vig (Nav, 415 SOS)

2012: AETC Dutch Huyser Winner: TSgt Coker (FE, 550 SOS)

2012: AETC SSgt Henry “Red” Erwin Awd: SrA Tim Merlin, (FE, 512 RQS)

2012: AETC Thomas P. Gerrity Awd: Maj Timothy Blasiman, (Mx Off, 58 AMXS)

2012: AETC Aviator Valor Award: Capt Ashly Barnes, (Pilot, 36 RQF)

2012: AETC Leo Marguez Award: SMSgt Joshua Hansen, (Mx, 58 AMXS)

2012: AETC Crew Chief of the Year: TSgt Dustin Dimmitt, (Mx, 58 AMXS)

2012 Silver Star Recipient: Maj Phillip Bryant, (Pilot, 512 RQS)

2012 AETC Daedalian Award: Maj Franklin Baker

2012 AETC “Dutch” Huyser Award: Maj Vigueria, (Pilot, 550 SOS)

2012 AETC Lance P. Sijan : AwardTSgt Jason Davis (Gunner, 512 RQS)

2012 AETC Jr Military Leader of the Yr: TSgt Bruno Lima (MTL, 66 TRS)

2012 AETC Outstanding Aircrew Flight Equipment Annual Award, Amn: SrA Matthew Thomas Jr. (Det

2, 66 TRS)

2012 AETC Excellence in History Programs Awards for a Single-Person Office: Mr. John Baker (HO, 336 TRG)

2012 AETC SERE Specialist Airman of the Yr: SSgt Isaac Houston (22 TRS)

2012 AETC SERE Specialist NCO of the Yr: TSgt Joseph Hale (22 TRS)

2012 AETC SERE Specialist SNCO of the Yr: SMSgt Steven Filby (22 TRS)

Unit Awards:

2013: AETC Top Operations Squadron (22 TRS)

2013: AETC AF Outstanding Unit/Organizational Excellence Award (58

SOW)

2013: AETC Aviation Resource Management Awards (58 SOW)

2013: Chief of Staff Team Excellence Award (58 TRS)

2012: AFA Aerospace Citation of Honor (550 SOS)

2012: Verne Orr Award (66 TRS)

Accomplishments

105 CONUS

rescues in the last 10 years

33+

Deployed

Personnel

58 SOW Take-Aways

• 2,570 Personnel

• 70 total aircraft

• TFI with New Mexico Air Guard

• 59,800 Academic hours/year

• 22,688 Simulator hours/year

• 24,275 Flying hour program

• 118 Formal syllabi

(40% of AETC Graduate Flight training)

• All SERE training AF wide

• 18,910 survival students/ year

• 2,000+ aircrew students/year

• 22 aircrew positions

• 18-hour flying window

• 7 AF/Army/Nav/USMC bases

(tenant at each base)

HH-60G PaveHawk

• Supports flying requirements of 512 RQS

• Supports aircraft trainers for 58 TRS

• 12 Aircraft Assigned

Recruit, Train, and Educate Airmen to Deliver Airpower for America 18

UH-1N Huey

• Supports flying requirements of 512 RQS

• Supports aircraft trainers for 58 TRS

• 6 Aircraft Assigned

Sustaining the Combat Capability of America’s Air Force

Kirtland Helicopter Maintenance Services

Performance Work Statement (PWS)

Requirements

Mr. John Kochart

Program Manager

HQ AETC/A4PM

5 Aug 2014

Kirtland Helicopter Maintenance

Overview

• Performance Work Statement (PWS) Requirements

• Helicopter Maintenance

• Electronic Tool (E-Tool) Support

• Aircrew Services

• Quality Control and Contract Oversight

• Services Summary

• Mobilization/Transition

PWS Requirements

• Helicopter Maintenance

• On-Equipment (flight line) maintenance on UH-1N (6) and HH-60G (12) and associated engines

• Launch, recovery, servicing, washing, and cleaning

• Scheduled and unscheduled maintenance, on-equipment repairs, component removal/replacement and troubleshooting

• Aircraft inspections: Special/calendar, Periodic (PE)/phase, One Time

• Off-station recovery, depot inputs/pickups

• Government provides support for MOC, NDI, PMEL, Fabrication, AGE, Weapons, Structural Maintenance, Paint (see PWS Table 3.1.4)

• E-Tool Support

• E-Tool - ruggedized laptops used by maintenance to view/read electronic Technical Orders (eTOs)

• Currently 164 E-Tools on hand – potential increase to ~300

• Manage, maintain, configure, repair and provide tech support on all

Government furnished E-Tools assigned to 58th Maintenance Group

• Perform Functional System Administrator/Client Support Administrator

(FSA/CSA) duties (DOD 8570 cert. required)

• Manage, maintain and configure E-Tools for installation, distribution and viewing of eTOs

PWS Requirements (cont.)

PWS Requirements (cont.)

• Aircrew Services

• Pilots, Flight engineers, perform Functional Check Flights (FCF), Operational Check Flights (OCF), engine ground runs, aircraft recoveries and deliveries to/from depot mod facilities

• Operations shall be established, approved, and conducted in accordance with the provisions in DCMA INST 8210.1C

• Aircrew services for UH-1N (6), HH-60G (12), CV-22 (7)

• Quality Control

• SP shall have a Government approved Quality Control Plan

• Contract Oversight and Performance Evaluation

• Provided by Contracting Officer Representatives (COR) personnel assigned to the 58 SOW

Services Summary

Performance

Objective

Reference/PWS

Paragraph

Performance

Threshold (UH-1N)

Performance Threshold

(HH-60G)

Monthly Aircraft

Availability (AA)

3.1.4.5. 52% 51.5%

Minimum Daily

Aircraft (MDA)

3.1.4.5. PWS para 3.2.4. PWS para 3.2.4.

Monthly Average

Fleet Time

3.1.18.1.7. Note B Note B

3.2.4. Minimum Daily Aircraft: Minimum Daily Aircraft (MDA) is computed using possessed aircraft times the AA Performance Threshold.

Note B. Average Fleet Time: The monthly aircraft fleet time shall not drop below 290 for the HH-60G and 190 for the UH-1N for more than two (2) consecutive or three (3) months total over the basic contract period and each option period thereafter.

Services Summary (cont)

Performance

Objective

Reference/PWS

Paragraph

Performance

Threshold (UH-1N)

Performance Threshold

(HH-60G)

Monthly

Maintenance

Non-Delivery

3.1.18.1.14. 2% or less 2% or less

Monthly

Maintenance

Scheduling

Effectiveness

AETCI 21-105,

Attachments 1 & 4 95% or higher 95% or higher

Foreign Object

Damage (Quarterly)

3.1.13.5. 2.0 2.0

Performance

Objective

Reference/PWS

Paragraph

Performance

Threshold Evaluation Method

E-Tool Availability 3.1.3.2. See Note F CORs/TODOs will continuously monitor E-Tool availability

Note F. E-Tool Availability: No more than ten percent (10%) of assigned E-Tools within each maintenance unit shall be in awaiting maintenance (AWM) or awaiting repair status at any time. In Addition, an E-Tool shall not be in an AWM and/or in-work (INW) status for more than fifteen (15) consecutive business days.

Recruit, Train, and Educate Airmen to Deliver Airpower for America 28

58 SOW Helicopter Maintenance Mobilization/Transition

• 01 Mar 15 – 31 Mar 15 (30 Day Mobilization)

• Turn-Key Transition

• Work Force & Payroll

• Support Section and Admin

• Flight Line Maintenance

• Facilities / GFP Transfer

• Hanger 1001

• Tools, Equipment, etc.

Bottom Line: Mission Ready!

Full Performance Begins 01 Apr 14

Air Education and Training

Command

“The First Command”

Request For Proposal (RFP)

FA3002-13-R-0024

Services

Capt Michael Corrigan

Procuring Contracting Officer

AFICA 338 SCONS

5 Aug 2014

TENTATIVE PROPOSAL MILESTONES

Date* Action

04 Aug 14 Solicitation Issued and Posted

05 Aug 14 Site Visit

08 Sep 14 Proposals Due

Mid-Feb 15 Contract Award

01 Mar 15 Mobilization

01 Apr 15 Full Performance Begins

* All dates estimated

ACQUISITION APPROACH

• Acquisition will result in a Firm Fixed Price Contract

• Full and Open Competition

• Basis of Award is Performance/Price Trade-off

• Trade-off limited to 5% of Total Evaluated Price (TEP)

• Present/Past Performance history will be approximately equal to price consideration

• Price will contribute substantially to award decision

• Technical will be evaluated on a pass/fail basis

• The Government intends to award without Discussions

BASIS OF AWARD

• Step 1: Rack & Stack all proposals by TEP

• Step 2: Evaluate Technical & Past Performance concurrently starting with lowest priced offeror

• Evaluations will cease and award made if:

• Lowest overall priced offeror is Technically Acceptable (TA) w/Substantial Confidence

• Evaluations may cease and award may be made if:

• Lowest priced offeror that is TA w/Satisfactory Confidence, no other offeror ≥ 5% TEP

• Lowest priced offeror that is TA w/Satisfactory Confidence and a TA offeror with Substantial Confidence ≥ 5% TEP, the Government may trade up to offeror w/Substantial Confidence

• SSA shall make best value award decision or determine a competitive range for the purpose of holding discussions

Proposal Organization

• Volume I: Price

• Volume II: Technical

• Volume III: Past Performance

• Volume IV: Small Business Participation

VOL I: PRICE

• Price Reasonableness

• Price Data

• Whole dollar unit prices

• Price all FFP CLINs only

• TEP = Sum of all FFP CLINs

VOL II: TECHNICAL

• Pass/Fail

• Ratings:

• Acceptable

• Unacceptable

• Failure to meet a subfactor requirement may result in a

“technically unacceptable” determination

TECHNICAL SUBFACTORS

• Management Approach

• Quality Control

• Vehicles

• Non-Duty Hours Response Timelines

• Mobilization

• Technical Approach

• Small Fleet Management

• E-Tools Strategy

• Conducting Ground Flight Operations

TECHNICAL SUBFACTORS

• Workforce Staffing Plan

• Organizational Structure

• Manpower Calculations

VOL III: PAST PERFORMANCE

• Recency: within 3 yrs of RFP posting date

• Must have minimum 6 mos documented performance

• Performance meeting criteria will be evaluated in entirety

• Relevant: scope, magnitude, & complexity

Rating Definition

VERY RELEVANT Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

RELEVANT Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

SOMEWHAT RELEVANT Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

VOL III: PAST PERFORMANCE

• Performance Confidence Assessment Ratings

• Based on quality assessment of recent, relevant past/present efforts

Rating Description

SUBSTANTIAL CONFIDENCE Based on the offeror’s recent/relevant performance record, the

Government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has a reasonable expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has a low expectation that the offeror will successfully perform the required effort.

NO

CONFIDENCE

Based on the offeror’s recent/relevant performance record, the

Government has no expectation that the offeror will be able to successfully perform the required effort.

UNKNOWN CONFIDENCE

(NEUTRAL)

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

VOL IV: SB Participation

• Pass/Fail

• Ratings:

• Acceptable

• Unacceptable

• Details offeror’s commitment to and steps taken to identify sources and opportunities for SBs and historically black college or universities and minority institutions

ADDITIONAL DETAILS

• Subcontracting Plan (LB only)

• Required acceptable prior to award

• Evaluated as part of Responsibility Determination

• Performance Incentive Plan

• Tied to objective performance thresholds

• Performance Incentive Reductions (%) result from failure to meet minimum threshold(s)

• Results in reduction of invoice payments

BREAK

• Please pass any question forms to the front

Q&A SESSION

SITE VISIT

• Questions during the tour—ask/write them!

• Please be patient as we document your questions

• After the tour:

• Will return to the auditorium

• Lunch

• One-on-One’s

RULES OF ENGAGEMENT

• No discussions with Air Force personnel or contractor employees during the tour

• No pictures/video allowed

• Cell phones must be turned off or silenced

• Entire group must stay together

• Questions

• Will be documented & verbal answers given; however,

• Official answers will be posted to Fedbizopps, ensuring all have the same answers

• One-on-one questions. Please clarify if any discussions are company proprietary

SUMMARY

• We greatly appreciate your time and effort to attend today. Further, we thank you for your interest in this critical requirement. We truly hope you benefited from this forum—your increased understanding improves proposal quality and services rendered

• If desired, please utilize the Q&A form to provide constructive feedback for us to apply to future pre-proposal conferences and site visits

MOVING FORWARD:

• RFP released 1 Aug 14

• Proposals due NLT 3:00PM CST, 8 Sep 14

• Capt Michael Corrigan, Mr. Erik Villarreal, are the sole individuals authorized to contact offerors

• Prior to submitting proposals, offerors are highly encouraged to verify accuracy, include all required documentation, ensure clarity of intent, and comply with all RFP requirements