International Exposition Services IDIQ, Office of Policy, Planning, and Resources (R/PPR)
Closed Solicitation Posted
- Solicitation number
- 19AQMM26R0001
- Agency
-
Office of Acquisition Management
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 711310 Promoters of Performing Arts, Sports, and Similar Events with Facilities
- Place of performance
- Belgrade Serbia
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State Office of Acquisition Management is soliciting for comprehensive operational services to manage U.S. Pavilions at international expositions, specifically Expo 2027 in Belgrade, Serbia and Expo 2030 in Riyadh, Saudi Arabia. The solicitation seeks a fully integrated operator with expertise in large-scale event management, cultural programming, branding, visitor engagement, security, staffing, technical operations, protocol, and hospitality. The contract will be structured as an Indefinite-Delivery Indefinite-Quantity (IDIQ) agreement utilizing Firm-Fixed-Price line items, with a five-year ordering period and potential six-month extension. Evaluation will follow a best value-tradeoff process with criteria ranked in descending order of importance: Experience, Technical Approach for Expo Belgrade, Concept Plan for Riyadh, Past Performance, and Price. Proposals must be submitted electronically by February 13, 2026, and past performance references must be from within the past five years of the solicitation issuance date, per Amendment 0001 issued January 23, 2026.
This solicitation carries no set-aside designation and has no identified incumbent contractors. The anticipated contract value is up to $95 million over the contract period. The seed task order will focus on Expo 2027 Belgrade (May 15–August 15, 2027), which is expected to welcome more than 4.1 million visitors across a 93-day operational window, followed by potential orders for Expo 2030 Riyadh (October 1, 2030–March 31, 2031). The contractor will be responsible for all operational aspects including staffing (with majority U.S. citizens required), cultural programming (minimum 150 performances for Belgrade), food and beverage operations, retail management, security protocols, and visitor experience management. The primary place of performance is Belgrade, Serbia, with subsequent operations anticipated in Riyadh, Saudi Arabia, and the contractor must obtain appropriate work visas and comply with all Serbian and Saudi Arabian regulations for staff and operations.
Notice text
5 versions
Update #5 · Latest ·
Provided an updated Amendment 001 which shows the description of the Amendment in Block 14 of the SF 30.
Publishing Response to Questions Set #3. Please also note the Contracting Officer for this requirement is Mr. John Menard, menardjr@state.gov.
Issuing Amendment 0001 and Publishing Response to Questions Set #2
Publishing Responses to Questions Set #1
The Contractor will be responsible for providing comprehensive operational services forU.S. Pavilions at international expositions. Orders may be placed for in-scope serviceswhich may include full scale operational services for Expo 2027 in Belgrade, Serbiaand Expo 2030 in Riyadh.
The Contractor will work in partnership with the Department of State to effectivelymanage risks, ensuring the Pavilion environment is safe and comfortable for visitors,staff, and contractors.
Contract Type:The anticipated Indefinite-Delivery Indefinite-Quantity (IDIQ) contract will utilize Firm-Fixed-Price (FFP) line items to the maximum possible.
The contract will have a five-year ordering period, with the inclusion of FAR Clause52.217-8 for a potential extension of up to six months. Orders with option periods maybe issued at any time during the life of the contract.
Expo 2027 Belgrade is a Specialized Exhibition registered by the Bureau International des Expositions (BIE), taking place May 15–August 15, 2027. The U.S. Pavilion will serve as an official representation of the United States, advancing U.S. foreign policy priorities, commercial promotion, and cultural diplomacy. The Pavilion is expected to welcome more than 4.1 million visitors and must reflect American innovation, values, and leadership.
The U.S. Department of State (DoS) requires a fully integrated Operator to deliver expertise in large-scale event management, cultural programming, branding, visitor engagement, security, staffing, technical operations, protocol, and hospitality. They should ensure seamless daily operations, alignment with U.S. values, donor integration, innovation, and impactful visitor experiences. At all times, the operator is meant to deliver with the United States of America’s best interests and goals in mind as well as prioritize staff, experience, and directives given by the Department of State Expo Unit.
Expo 2030 Riyadh is a World Expo registered by the Bureau International des Expositions (BIE) scheduled to run from 1 October 2030 to 31 March 2031 in Riyadh, Kingdom of Saudi Arabia, under the theme “Foresight for Tomorrow” with sub-themes of Transformational Technology, Sustainable Solutions, and Prosperous People. World Expo 2030 Riyadh will be one of the largest Exhibitions in history, hosted on a purpose-built site covering approximately six square kilometers and expected to attract over 40 million visits and participation from nearly 197 countries. The U.S. Pavilion will serve as the official representation of the United States, advancing American values, culture, innovation, and foreign policy priorities while delivering impactful, memorable experiences to a global audience.
Update #4 ·
Publishing Response to Questions Set #3. Please also note the Contracting Officer for this requirement is Mr. John Menard, menardjr@state.gov.
Issuing Amendment 0001 and Publishing Response to Questions Set #2
Publishing Responses to Questions Set #1
The Contractor will be responsible for providing comprehensive operational services forU.S. Pavilions at international expositions. Orders may be placed for in-scope serviceswhich may include full scale operational services for Expo 2027 in Belgrade, Serbiaand Expo 2030 in Riyadh.
The Contractor will work in partnership with the Department of State to effectivelymanage risks, ensuring the Pavilion environment is safe and comfortable for visitors,staff, and contractors.
Contract Type:The anticipated Indefinite-Delivery Indefinite-Quantity (IDIQ) contract will utilize Firm-Fixed-Price (FFP) line items to the maximum possible.
The contract will have a five-year ordering period, with the inclusion of FAR Clause52.217-8 for a potential extension of up to six months. Orders with option periods maybe issued at any time during the life of the contract.
Expo 2027 Belgrade is a Specialized Exhibition registered by the Bureau International des Expositions (BIE), taking place May 15–August 15, 2027. The U.S. Pavilion will serve as an official representation of the United States, advancing U.S. foreign policy priorities, commercial promotion, and cultural diplomacy. The Pavilion is expected to welcome more than 4.1 million visitors and must reflect American innovation, values, and leadership.
The U.S. Department of State (DoS) requires a fully integrated Operator to deliver expertise in large-scale event management, cultural programming, branding, visitor engagement, security, staffing, technical operations, protocol, and hospitality. They should ensure seamless daily operations, alignment with U.S. values, donor integration, innovation, and impactful visitor experiences. At all times, the operator is meant to deliver with the United States of America’s best interests and goals in mind as well as prioritize staff, experience, and directives given by the Department of State Expo Unit.
Expo 2030 Riyadh is a World Expo registered by the Bureau International des Expositions (BIE) scheduled to run from 1 October 2030 to 31 March 2031 in Riyadh, Kingdom of Saudi Arabia, under the theme “Foresight for Tomorrow” with sub-themes of Transformational Technology, Sustainable Solutions, and Prosperous People. World Expo 2030 Riyadh will be one of the largest Exhibitions in history, hosted on a purpose-built site covering approximately six square kilometers and expected to attract over 40 million visits and participation from nearly 197 countries. The U.S. Pavilion will serve as the official representation of the United States, advancing American values, culture, innovation, and foreign policy priorities while delivering impactful, memorable experiences to a global audience.
Update #3 ·
Issuing Amendment 0001 and Publishing Response to Questions Set #2
Publishing Responses to Questions Set #1
The Contractor will be responsible for providing comprehensive operational services forU.S. Pavilions at international expositions. Orders may be placed for in-scope serviceswhich may include full scale operational services for Expo 2027 in Belgrade, Serbiaand Expo 2030 in Riyadh.
The Contractor will work in partnership with the Department of State to effectivelymanage risks, ensuring the Pavilion environment is safe and comfortable for visitors,staff, and contractors.
Contract Type:The anticipated Indefinite-Delivery Indefinite-Quantity (IDIQ) contract will utilize Firm-Fixed-Price (FFP) line items to the maximum possible.
The contract will have a five-year ordering period, with the inclusion of FAR Clause52.217-8 for a potential extension of up to six months. Orders with option periods maybe issued at any time during the life of the contract.
Expo 2027 Belgrade is a Specialized Exhibition registered by the Bureau International des Expositions (BIE), taking place May 15–August 15, 2027. The U.S. Pavilion will serve as an official representation of the United States, advancing U.S. foreign policy priorities, commercial promotion, and cultural diplomacy. The Pavilion is expected to welcome more than 4.1 million visitors and must reflect American innovation, values, and leadership.
The U.S. Department of State (DoS) requires a fully integrated Operator to deliver expertise in large-scale event management, cultural programming, branding, visitor engagement, security, staffing, technical operations, protocol, and hospitality. They should ensure seamless daily operations, alignment with U.S. values, donor integration, innovation, and impactful visitor experiences. At all times, the operator is meant to deliver with the United States of America’s best interests and goals in mind as well as prioritize staff, experience, and directives given by the Department of State Expo Unit.
Expo 2030 Riyadh is a World Expo registered by the Bureau International des Expositions (BIE) scheduled to run from 1 October 2030 to 31 March 2031 in Riyadh, Kingdom of Saudi Arabia, under the theme “Foresight for Tomorrow” with sub-themes of Transformational Technology, Sustainable Solutions, and Prosperous People. World Expo 2030 Riyadh will be one of the largest Exhibitions in history, hosted on a purpose-built site covering approximately six square kilometers and expected to attract over 40 million visits and participation from nearly 197 countries. The U.S. Pavilion will serve as the official representation of the United States, advancing American values, culture, innovation, and foreign policy priorities while delivering impactful, memorable experiences to a global audience.
Update #2 ·
Publishing Responses to Questions Set #1
The Contractor will be responsible for providing comprehensive operational services forU.S. Pavilions at international expositions. Orders may be placed for in-scope serviceswhich may include full scale operational services for Expo 2027 in Belgrade, Serbiaand Expo 2030 in Riyadh.
The Contractor will work in partnership with the Department of State to effectivelymanage risks, ensuring the Pavilion environment is safe and comfortable for visitors,staff, and contractors.
Contract Type:The anticipated Indefinite-Delivery Indefinite-Quantity (IDIQ) contract will utilize Firm-Fixed-Price (FFP) line items to the maximum possible.
The contract will have a five-year ordering period, with the inclusion of FAR Clause52.217-8 for a potential extension of up to six months. Orders with option periods maybe issued at any time during the life of the contract.
Expo 2027 Belgrade is a Specialized Exhibition registered by the Bureau International des Expositions (BIE), taking place May 15–August 15, 2027. The U.S. Pavilion will serve as an official representation of the United States, advancing U.S. foreign policy priorities, commercial promotion, and cultural diplomacy. The Pavilion is expected to welcome more than 4.1 million visitors and must reflect American innovation, values, and leadership.
The U.S. Department of State (DoS) requires a fully integrated Operator to deliver expertise in large-scale event management, cultural programming, branding, visitor engagement, security, staffing, technical operations, protocol, and hospitality. They should ensure seamless daily operations, alignment with U.S. values, donor integration, innovation, and impactful visitor experiences. At all times, the operator is meant to deliver with the United States of America’s best interests and goals in mind as well as prioritize staff, experience, and directives given by the Department of State Expo Unit.
Expo 2030 Riyadh is a World Expo registered by the Bureau International des Expositions (BIE) scheduled to run from 1 October 2030 to 31 March 2031 in Riyadh, Kingdom of Saudi Arabia, under the theme “Foresight for Tomorrow” with sub-themes of Transformational Technology, Sustainable Solutions, and Prosperous People. World Expo 2030 Riyadh will be one of the largest Exhibitions in history, hosted on a purpose-built site covering approximately six square kilometers and expected to attract over 40 million visits and participation from nearly 197 countries. The U.S. Pavilion will serve as the official representation of the United States, advancing American values, culture, innovation, and foreign policy priorities while delivering impactful, memorable experiences to a global audience.
Update #1 ·
The Contractor will be responsible for providing comprehensive operational services forU.S. Pavilions at international expositions. Orders may be placed for in-scope serviceswhich may include full scale operational services for Expo 2027 in Belgrade, Serbiaand Expo 2030 in Riyadh.
The Contractor will work in partnership with the Department of State to effectivelymanage risks, ensuring the Pavilion environment is safe and comfortable for visitors,staff, and contractors.
Contract Type:The anticipated Indefinite-Delivery Indefinite-Quantity (IDIQ) contract will utilize Firm-Fixed-Price (FFP) line items to the maximum possible.
The contract will have a five-year ordering period, with the inclusion of FAR Clause52.217-8 for a potential extension of up to six months. Orders with option periods maybe issued at any time during the life of the contract.
Expo 2027 Belgrade is a Specialized Exhibition registered by the Bureau International des Expositions (BIE), taking place May 15–August 15, 2027. The U.S. Pavilion will serve as an official representation of the United States, advancing U.S. foreign policy priorities, commercial promotion, and cultural diplomacy. The Pavilion is expected to welcome more than 4.1 million visitors and must reflect American innovation, values, and leadership.
The U.S. Department of State (DoS) requires a fully integrated Operator to deliver expertise in large-scale event management, cultural programming, branding, visitor engagement, security, staffing, technical operations, protocol, and hospitality. They should ensure seamless daily operations, alignment with U.S. values, donor integration, innovation, and impactful visitor experiences. At all times, the operator is meant to deliver with the United States of America’s best interests and goals in mind as well as prioritize staff, experience, and directives given by the Department of State Expo Unit.
Expo 2030 Riyadh is a World Expo registered by the Bureau International des Expositions (BIE) scheduled to run from 1 October 2030 to 31 March 2031 in Riyadh, Kingdom of Saudi Arabia, under the theme “Foresight for Tomorrow” with sub-themes of Transformational Technology, Sustainable Solutions, and Prosperous People. World Expo 2030 Riyadh will be one of the largest Exhibitions in history, hosted on a purpose-built site covering approximately six square kilometers and expected to attract over 40 million visits and participation from nearly 197 countries. The U.S. Pavilion will serve as the official representation of the United States, advancing American values, culture, innovation, and foreign policy priorities while delivering impactful, memorable experiences to a global audience.
Files
| File | Type | Posted |
|---|---|---|
| 19AQMM26R0001-A0001.pdf | ||
| Response to Questions Set 3.xlsx | XLSX spreadsheet | |
| Guidelines on Entry Work and Stay.pdf | ||
| Insurance Guidelines.pdf | ||
| Logistics and Customs Guidelines.pdf | ||
| General regulations - EXPO2027GR1E.pdf | ||
| Participation Guide.pdf | ||
| Guidelines on the Commercial Activities.pdf | ||
| 19AQMM26R0001-A0001.pdf | ||
| Expo Village Guidelines (1).pdf | ||
| General Services Guidelines.pdf | ||
| Response to Questions Set 2.xlsx | XLSX spreadsheet | |
| Theme Guide (1).pdf | ||
| Tax Exemption Guidelines.pdf | ||
| Responses to Question Set 1.xlsx | XLSX spreadsheet | |
| 19AQMM26R0001 - Signed.pdf | ||
| M-001.docx | DOCX document | |
| Att 2 Belgrade_QASP 12082025.docx | DOCX document | |
| Att 3 Draft Riyadh_PWS_01072026.docx | DOCX document | |
| Appendix B - Past Performance Questionnaire.docx | DOCX document | |
| Att 1 Belgrade_PWS_11252025.docx | DOCX document | |
| Appendix A - Question and Answer Template.xlsx | XLSX spreadsheet | |
| L-001.docx | DOCX document |
Show all 23
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| International Exposition Services IDIQ, Office of Policy, Planning, and Resources (R/PPR) | Pre-Solicitation |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Design-Build of USA Pavilion at Riyadh, Saudi Arabia Expo 2030 - Request for Information - Market Research | Office of Acquisition Management | No set-aside |
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