Guidelines on Entry Work and Stay.pdf

This document, including all data, information and materials contained herein, constitutes a trade secret in terms of Article 2 of the Law on the Protection of Trade Secrets (“Official Gazette of the Republic of Serbia”, No. 53/2021), and confidential information owned by EXPO 2027 d.o.o. Belgrade (Stari Grad). The document is intended solely for internal use and/or for the designated recipient, and may be used only for the purpose for which it has been provided. Any unauthorised use, disclosure, reproduction, distribution or transmission of the document, or of any data, information and/or materials contained therein, to any third party without the prior written consent of EXPO 2027 d.o.o. Belgrade (Stari Grad) is strictly prohibited. All personal information that may be contained in this document shall be processed and protected in accordance with the provisions of the Law on Personal Data Protection (“Official Gazette of the Republic of Serbia”, No. 87/2018), the Company’s internal acts, and other relevant regulations.

This document, together with all data, information and materials contained herein, constitutes a trade secret in terms of Article 2 of the Law on the Protection of Trade Secrets (“Official Gazette of the Republic of Serbia”, No. 53/2021), and confidential information owned by EXPO 2027 d.o.o. Belgrade (Stari Grad). The document represents a working version and may contain preliminary or incomplete information. Its contents do not constitute final positions, conclusions or binding information. It is intended solely for internal use and/or for cooperation with the designated recipient and may be used only for the purpose for which it has been provided. Any unauthorised use, disclosure, reproduction, distribution or transmission of this document, or of any data, information and/or materials contained herein, to any third party without the prior written consent of EXPO 2027 d.o.o. Belgrade (Stari Grad) is strictly prohibited. All personal data that may be contained in this document are processed and protected in accordance with the provisions of the Law on Personal Data Protection (“Official Gazette of the Republic of Serbia”, No. 87/2018), the Company’s internal acts, and other relevant regulations.

GUIDELINES

Version 1.0: October 2025, Belgrade, Serbia on Entry, Work and Stay for the Purposes of Expo 2027 Belgrade

Intended for Official and Non-Official Participants of the Exhibition

1. Introduction 3

1.1. Purpose 3

1.2. Definitions 4

1.3. Control and Guide 5

2. Procedure for Granting Entry into the RS under the Expo Visa 6

2.1. Expo Visa 6

2.2. Holders of the Expo Visa 6

2.3. Expo Visa Issuance Procedure 6

2.3.1. Visa Officer 6

2.3.2. Submission of Information and Documents for Individuals Requesting an Expo Visa 6

2.3.3. Validation of Information 12

2.3.4. Submission of an Expo Visa Application 13

2.3.5. Decision on an Expo Visa Application 14

2.3.6. Issuance of an Expo Visa 14

2.4. Assignment of a Foreign Citizen’s Identification Number 14

3. Visa-Free Regime 15

4. Entry into the RS 16

5. Registration of Place of Stay and Change of Address 17

6. Work and Stay in the RS 18

6.1. Work and Stay in the RS Based on an Expo Visa 18

6.2. Work and Stay in the RS Based on the Visa-Free Regime 18

7. Departing from RS 19

8. Contact 20

Appendix 1 21

Appendix 2 23

1 Introduction

These Guidelines have been prepared in accordance with the Agreement and the draft of Special Regulation No. 12 concerning the privileges and advantages of Section Commissioners and their staff, with the purpose of providing Participants with detailed information regarding procedures and other matters related to the entry, stay, and work of foreign nationals in the RS under the Expo Visa regime.

Section 1 of the Guidelines outlines the purpose of the Guidelines, definitions of the terms used herein, the methodology on which the Guidelines are based. The Guidelines further present the procedure for granting entry into the RS under the Expo Visa as one of the main privileges provided under the Agreement (section 2 of the Guidelines) and visa-free regime (section 3 of the Guidelines).

Sections 4 to 7 of the Guidelines set out the rules concerning entry, address registration and address change notification, work and stay, as well as departure from the RS, regardless of the regime of entry. Section 8 of the Guidelines provides contact information.

The Guidelines are based on the Laws and Regulations in force as of 15 October 2025 and are subject to subsequent amendments; therefore, through them, Participants will be informed of any changes to the Laws and Regulations on this topic. In order to provide the Participants with technical information, separate technical instructions relating to the topics covered by the Guidelines will be issued and made available to the Participants via the IP Portal.

1.1 Purpose

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1.2 Definitions

In these Guidelines the following words and phrases shall have the following meanings:

Abbreviations Definitions

Agreement The Agreement between the Republic of Serbia and the Bureau International des Expositions on privileges and advantages necessary to facilitate participation in the international recognised exhibition Expo 2027 Belgrade Serbia;

BIE Bureau International des Expositions;

Convention The Convention relating to International Exhibitions, signed in Paris on 22 November 1928, as amended and supplemented;

Director A representative designated by each Non-Official Participant in Expo 2027 Belgrade;

Expo 2027 Belgrade/Exhibition The International Recognised Exhibition Expo 2027 Belgrade, which will take place in Belgrade, Republic of Serbia, from 15 May 2027 to 15 August 2027;

Expo Visa This is a long-stay visa for the RS, which, as a privilege granted to Participants, shall be issued either in electronic format or as a sticker, to the persons referred to in Articles 9 and 22 of the Agreement, for the period of time necessary for the performance of their duties and functions. This period may be shorter than 90 days or longer than 180 days, but shall not extend beyond 31 December 2027. The Expo Visa enables its holder to enter, stay, and work in the RS, and exempts such a holder from the obligation to obtain a temporary residence and a work permit;

Family Members and Caregiving Personnel Family members of Section Commissioners, deputy Section Commissioners, and pavilion directors, meaning dependent biological and adoptive lineal ascendants and dependent biological and adoptive lineal descendants aged under 21 or disabled, spouses, as well as necessary caregiving personnel, where applicable, who habitually do this specific work for those family members.

General Regulations The General Regulations of Expo 2027 Belgrade approved at the 175th session of the General Assembly of the BIE;

Guidelines These Guidelines on entry, work and stay for the purposes of the Exhibition, prepared, amended and shared with the Participants by the Organiser;

IP Portal A digital platform enabling the submission and approval of all key Expo documents, as well as all communication with the Expo Organisation through a single online portal;

Laws and Regulations The Convention, the Agreement, the General and Special Regulations, the relevant legislation of the RS, these Guidelines and other guidelines, as well as any additional instructions or decisions issued by the Organiser in accordance with the General and Special Regulations;

Non-Official Participant A legal entity, administrative-territorial unit or organisation that has obtained authorization from the Organiser to participate in Expo 2027 Belgrade outside the section of Official Participants;

Office of the Section Commissioner A temporary legal entity of the Official Participant which has the status of a domestic legal entity in the RS, established solely for the purpose of participating in the Exhibition and registered in accordance with Article 10 of the Agreement;

Official Participants A state or intergovernmental organisation which has received and accepted the official invitation from the RS to participate in Expo 2027 Belgrade;

One-Stop Shop The physical and online platform which will be set up by the Organiser to provide Official Participants with information, and to handle submissions and applications of Official Participants in relation to their participation in the Exhibition;

Organiser Company “EXPO 2027” d.o.o. Belgrade, with registered headquarters at 5 Kralja Milana Street, Belgrade-Stari Grad, the RS, solely owned by the RS and established to prepare, organise, operate and manage the Exhibition;

Participant Jointly Official Participant and Non-Official Participant;

RS Republic of Serbia;

Section Commissioner A representative appointed by each Official Participant participating in Expo 2027 Belgrade in accordance with Article 13 of the Convention;

Section Staff Staff of the Office of the Section Commissioner of each Official Participant, which includes: the Section Commissioner, the deputy Section Commissioner, the pavilion director, as well as employees or otherwise engaged personnel of the Office of the Section Commissioner;

Special Regulations The Special Regulations of Expo 2027 Belgrade listed in Article 34 of the General Regulations;

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1.3 Control and Guide

Mandatory and recommended actions within the Guidelines are designated by the codes C-00 – Control and G-00

– Guide. These codes consist of a letter (C or G) and a two-digit number indicating the sequential number of the mandatory or recommended action:

C-00 – Control indicates mandatory actions or conditions that Participants and other individuals are required to undertake or fulfil in the manner described in the Guidelines;

G-00 – Guide indicates recommended actions that the Organiser suggests should be undertaken by Participants and other individuals.

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2.1 Expo Visa

The Expo Visa is one of the key privileges granted by the RS for the purposes of participation in the Exhibition. The Expo Visa is a type D visa under Serbian legislation, but with certain specific features differing from the general type D visa regime.

According to the general regime, type D visa allows its holder to enter, reside, and work in Serbia for a period between 90 and 180 days. If the holder wishes to remain and/or work in Serbia after the visa expires, according to the general regime, they must obtain a temporary residence and work permit.

In contrast to the general type D visa regime, the Expo Visa may be issued for a period shorter than 90 days and longer than 180 days but not exceeding 31 December 2027. The Expo Visa allows a foreign national to enter, reside, and work in the RS and exempts it from the obligation to obtain a temporary residence and work permit for the duration of its validity.

Please note that the Expo Visa will be issued for the period necessary to perform the duties and functions of the Expo Visa holder, which means that not all Expo Visa holders will be granted a visa for the maximum period of time, i.e., until 31 December 2027. The duration of the Expo Visa will be determined based on the specific information provided for each individual and on the time required to perform duties and functions related to the Exhibition.

The Expo Visa shall be issued with the support of the Organiser to the individuals referred to in Articles 9 and 22 of the Agreement and Section 2.2 of the Guidelines, if required.

The Expo Visa shall be issued promptly, in accordance with Serbian regulations, and free of charge. Additionally, the Expo Visa shall be issued in electronic format or as a sticker, depending on the method of submission of the Expo Visa application.

Expo Visa Features

The right to reside and work during the period necessary to perform the duties and functions related to the Exhibition, which shall not extend beyond 31 December 2027;

The right to freely enter and exit the RS during the validity period;

Sufficient legal basis for entry, residence, and work in the RS for the purposes of the Exhibition;

Granted to specific individuals listed in Articles 9 and 22 of the Agreement and in Section 2.2. of the Guidelines;

Issued promptly;

Free of charge;

Issued in electronic format or as a sticker.

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2.2 Holders of the Expo Visa

Individuals entitled to the Expo Visa are listed in the table below:

2.3 Expo Visa Issuance Procedure

2.3.1. Visa Officer

C-01 Each Participant is required to designate, via the IP Portal, one or more Visa Officer(s) before submitting the list of individuals for whom an Expo Visa is requested. The Visa Officer is responsible for communicating through the IP Portal, section “Services”, service “Expo Visa” and for submitting the necessary information and documents for the issuance of the Expo Visa.

2.3.2 Submission of Information and Documents for Individuals Requesting an Expo Visa C-02 Offices of the Section Commissioners and Non-Official Participants shall provide the Organiser with a list of individuals for whom an Expo Visa is being requested and who will arrive in the RS under their auspices, and whose legal stay in accordance with the applicable Laws and Regulations shall be the responsibility of the said Offices of the Section Commissioners and Non-Official Participants.

In addition to these persons, the table below also lists the persons referred to in Section 2.2 of this Guidelines, whose lawful stay is directly the responsibility of the Organiser.

No. Categories of Persons Entitled to the Expo Visa

1. Members and personnel of the BIE;

2. Section Staff;

3. Family Members and Caregiving Personnel;

4. Media representatives accompanying Official Participants to cover events organised by the Offices of the Section Commissioners;

5. Personnel of service providers of the Offices of the Section Commissioners;

6. Personnel of exhibitors of the Offices of the Section Commissioners;

7. Persons involved in artistic, cultural, and sports events organised by the Offices of the Section Commissioners or by the Organiser on the Exhibition Site;

8. Persons involved in commercial activities within the pavilions of the Offices of the Section Commissioners, with authorisation from the Organiser;

9. Persons volunteering for the purposes of the Exhibition;

10. Directors and staff of Non-Official Participants.

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Office of the Section Commissioner Non-Official Participant Organiser

Section Staff Directors and staff of Non-Official Participants who have established a branch or legal entity in the RS

Members and personnel of the BIE

Family Members and Caregiving Personnel

Persons involved in artistic, cultural, and sports events organised by the Organiser on the Expo Site

Media representatives accompanying Official Participants to cover events organised by the Offices of the Section Commissioners

Persons engaged by the Organiser to volunteer for the purposes of the Exhibition

Personnel of service providers of the Offices of the Section Commissioners

Directors and staff of Non-Official Participants who have not established a branch or legal entity in the RS

Personnel of exhibitors of the Offices of the Section Commissioners;

Persons involved in artistic, cultural, and sports events organised by Offices of the Section Commissioners

Persons involved in commercial activities within the pavilions of Offices of the Section Commissioners, with authorisation from the Organiser

Persons engaged by Offices of the Section Commissioners to volunteer for the purposes of the Exhibition

C-03 Offices of the Section Commissioners and Non-Official Participants must submit the list of individuals in English, using the designated format via the IP Portal, within section “Services”, service “Expo Visa”. The list may be submitted multiple times, for different individuals, in accordance with their respective needs for entry, stay, and work during all phases of the Exhibition, and in line with the duties and functions those individuals will perform in connection with the Exhibition. The procedure for issuing the Expo Visa is initiated by the Visa Officer, by selecting the method of submitting the application: (i) submission of the application electronically through the Organiser (the preferred method) or (ii) submission of the application in person at the competent diplomatic-consular mission. After selecting the method of submission of the Expo Visa application, the Visa Officer shall provide the Organiser with a list of persons along with the necessary information.

(i) Submission of the application electronically through the Organiser (the preferred method) – All necessary information listed in the table below shall be provided to the Organiser via the IP Portal, within the section, “Services”, service “Expo Visa”.

Information for the electronic submission of the Expo Visa application

Type of Information Mandatory Requirement

1. Purpose of Travel

Purpose of travel (e.g., Expo 2027 Official Participant, Expo 2027

Non-Official Participant, etc.)

Mandatory

Specific purpose of travel (e.g., Section Commissioner, pavilion director, spouse, service provider personnel, etc.)

Mandatory

2. Personal Data

Surname Mandatory

Surname at birth Not mandatory

First name Mandatory

Date of birth Mandatory

Country of birth Mandatory

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Place of birth Mandatory

Nationality Mandatory

Original nationality (at birth) Mandatory

Sex Mandatory

Father’s name Not mandatory

Mother’s name Not mandatory

Address Not mandatory

Telephone number Not mandatory

Passport issuing country Mandatory

Marital status Not mandatory

E-mail address of the applicant Not mandatory

3. Family Data

Do you have a family? Not mandatory (if “Yes” is selected, the following information is mandatory)

Surname of spouse Mandatory

Maiden name of spouse Mandatory

First name of spouse Mandatory

Date of birth of spouse Mandatory

Country of birth of spouse Mandatory

Place of birth of spouse Mandatory

Do you have children? Not mandatory (if “Yes” is selected, the following information is mandatory)

Surname of child/children (1-5) Mandatory

First name of child/children (1-5) Mandatory

Date of birth of child/children (1-5) Mandatory

4. Employment Data

Current occupation Not mandatory

Name of employer / educational institution Not mandatory

Address of employer / educational institution Not mandatory

Telephone number of employer Not mandatory

5. Travel Document Data

Type of travel document Mandatory

Number of travel document Mandatory

Issuing authority of travel document Mandatory

Date of issuance Mandatory

Date of expiry of travel document Mandatory

Do you reside in a country other than your country of origin? Mandatory

Which country? (if the previous answer is “Yes”) Mandatory

Do you hold a return permit to the country of residence? (if the previous answer is “Yes”) Mandatory

Return permit number (if the previous answer is “Yes”) Mandatory

Date of expiry of return permit (if the previous answer is “Yes”) Mandatory

6. Data on the Visa Applied For

Is the applicant already present in the RS? Mandatory

Date and border crossing of entry into the RS (if the previous answer is “Yes”) Mandatory

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Form of issuance of visa (Electronic visa or sticker) Mandatory

Country in which the diplomatic-consular mission of the RS is located, where the visa sticker will be issued (if the option “sticker” has been chosen)

Mandatory

Type of visa Mandatory – generated automatically

Purpose of travel Mandatory – generated automatically

Other visas issued in the preceding three years Mandatory

Other visas issued in the preceding three years and their validity period (if the previous answer is “Yes”)

Mandatory

Date of entry into the RS Mandatory

Date of departure from the RS Mandatory

Intended number of days of stay in the RS (including the date of entry and date of departure)

Mandatory

Border crossing Not mandatory

Means of transport Not mandatory

7. Data on Previous Stay in the RS

Have you previously resided in the RS? Mandatory

Municipality Not mandatory

Town/City Not mandatory

Street Not mandatory

Number Not mandatory

Last year of residence Not mandatory

Have you ever been assigned a foreign citizen’s identification number in the RS? Mandatory

Foreign citizen’s identification number (if the previous answer is “Yes”) Not mandatory

Number of travel document Not mandatory

8. Data on Intended (Future) Residence in the RS

Municipality Mandatory

Settlement Mandatory

Street Mandatory

Number Mandatory

Entrance Not mandatory

Floor Not mandatory

Apartment Not mandatory

Person/entity covering travel expenses Not mandatory

Financial means for subsistence Not mandatory

9. Additional Data in Case of a Minor

Nationality of one or both parents/guardians or of the accompanying third person Mandatory

Do the parent(s), guardian(s) or accompanying third person hold any of the designated grounds for residence?

Mandatory

First name of parent, guardian or accompanying third person Mandatory

Surname of parent, guardian or accompanying third person Mandatory

Contact telephone of parent, guardian or accompanying third person Mandatory

E-mail address of parent, guardian or accompanying third person Mandatory

Number of travel document of parent, guardian or accompanying third person Mandatory

Date of expiry of travel document of parent, guardian or accompanying third person Mandatory

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(ii) Submission of the application in person at the competent diplomatic-consular mission – When the Expo Visa application is submitted in person, the information listed in the table below shall be provided to the Organiser via the IP Portal, within section “Services”, service “Expo Visa”. Based on this information, the Organiser shall notify the competent authority that the individual concerned will personally submit the application at the competent diplomatic-consular mission. Without prior notification from the Organiser containing the required information, it is not possible to schedule an appointment at the diplomatic-consular mission for the issuance of the Expo Visa. The visa application form, provided as Appendix 1 of these Guidelines, shall be completed and submitted in person by the foreign national to the competent diplomatic-consular mission.

No. Information required by the Organiser for the notification of the individual when submitting the Expo Visa application in person

1. First name;

2. Last name;

3. Date of birth;

4. Place of birth;

5. Place of residence;

6. Nationality;

7. Passport number;

8. Telephone number;

9. Email address;

10. Visa validity period;

11. Planned number of days of stay in the RS, including the day of arrival and the day of departure;

12. Purpose of travel (in accordance with the categories of persons entitled to the Expo Visa under Section 2.2 of these Guidelines).

C-04 If the application for the issuance of an Expo Visa is submitted in person, the documents listed in the table below must be submitted to the competent diplomatic-consular mission, in physical form. If the application for the issuance of an Expo Visa is submitted electronically through the Organiser, the Offices of the Section Commissioners and Non-Official Participants are required to submit the following documents to the Organiser via the IP Portal, within section “Services”, service “Expo Visa”, in electronic form, within the same time frame and in addition to the required list of persons:

No. Expo Visa Documents

1. Photograph of the individual for whom the Expo Visa is requested;

2. Copy of the passport containing the personal details of the individual for whom the Expo Visa is requested, which (i) is valid for at least three months after the intended date of departure from the RS, (ii) contains at least two consecutive blank pages, and

(iii) was issued within the last ten years;

3. Valid health insurance in English or translated into Serbian, with a coverage period not shorter than the planned duration of stay in the RS, which may be either (i) a health insurance certificate issued under a bilateral social security agreement concluded between the RS and the applicant’s country, or other proof of such entitlement as provided by that agreement, or (ii) a health insurance policy valid in the RS;

4. For a minor – a notarised consent from both parents/legal guardians, or from one parent/legal guardian if they exercise paren-tal rights independently, accompanied by appropriate proof of sole parental rights with a certified translation into Serbian, as well as a certified statement of the accompanying third person traveling with the minor, undertaking the obligation of care for the minor, with a certified translation into Serbian (when the minor is traveling accompanied by a third person);

5. For family members – appropriate proof of kinship issued on an international form. If the respective country does not issue civil status certificates on an international form, the proof must be issued in accordance with a bilateral agreement between RS and the respective country. If no such bilateral agreement exists, the proof must be issued in accordance with the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents. If it is not possible to issue the proof in any of the aforementioned manners, the document must be certified by the competent authority of the issuing country and by the diplomatic-consular mission of the RS accredited in that country, accompanied by a certified translation into the Serbian language, except where, on the basis of de facto reciprocity, documents issued in the RS are exempt from legalisation for use in that country, as well as documents issued by that country for use in the RS.

G-01 Participants are recommended to plan carefully the timing of submission of the information and documents, taking into account the deadlines for (i) submitting the application for an Expo Visa (Section 2.3.4. of the Guidelines) and (ii) the decision on the Expo Visa application (Section 2.3.5. of the Guidelines).

G-02 If multiple individuals are entering the RS at approximately the same time, it is advisable that the Visa Officer group their information and documents into a single list of individuals for submission.

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2.3.3 Validation of Information

Upon receipt of the list of individuals with the relevant information and, where applicable, documents required for the issuance of Expo Visas, the Organiser shall perform the following checks:

(i) Whether all necessary information and documents for each individual have been submitted in accordance with the Laws and Regulations; and

(ii) Whether the individuals for whom Expo Visas are requested have direct, official bearing on the Exhibition.

When determining whether individuals arriving in the RS within the Offices of the Section Commissioners or Non-Official Participants have direct, official bearing on the Exhibition, the Organiser shall consider the following criteria:

- The number of individuals for whom the Expo Visa is requested;

- Purpose of travel (in accordance with the categories of persons entitled to the Expo Visa under Section 2.2 of these Guidelines);

- The size of the pavilion and the complexity of the exhibition display (in accordance with the Theme statement).

When submitting the information and documents via the IP Portal, section “Services”, within service “Expo Visa”, the software may pinpoint certain errors and require specific information/documents to be entered correctly;

otherwise, the subject application cannot be validated. However, if the Organiser determines that certain necessary information or documents are missing due to shortcomings not recognised by the software, or that certain individuals for whom Expo Visas are requested have not direct, official bearing on the Exhibition, the Organiser shall contact the Visa Officer with instructions for correcting/supplementing the information and documents.

C-05 The Visa Officer must correct the required information and/or documents in accordance with the Organiser’s instructions.

Once the Organiser confirms that (i) all necessary information and documents have been provided, and (ii) the individuals in question have direct, official bearing on the Exhibition, the Organiser shall validate the information and documents.

Following validation, the Organiser shall either submit the validated list of individuals to the competent diplomatic-consular mission of the RS if the Expo Visa applications are to be submitted in person or proceed with the submission of the Expo Visa applications if they are submitted electronically.

G-03 From the moment the Organiser submits the validated list of persons to the diplomatic-consular mission of the RS, the Organiser no longer monitors the Expo Visa issuance procedure. Therefore, it is recommended that, whenever possible, the option of submitting the Expo Visa application electronically be chosen as a preferred method, in which case the Organiser is involved throughout the entire Expo Visa issuance procedure, and the process itself is more efficient.

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2.3.4 Submission of an Expo Visa Application

An Expo Visa application may be submitted no earlier than three months before the intended travel date.

(i) Electronic Submission of the Expo Visa Application

Once validated, the Organiser submits an electronic application for the issuance of the Expo Visa to the competent authority.

After submitting the Expo Visa application, the Organiser shall notify the Participant that the application has been submitted and is being processed on the IP Portal, within section “Services”, service “Expo Visa”. The status of the submitted Expo Visa application may be monitored on the IP Portal, within section “Services”, service “Expo Visa”.

(ii) Submission of the Expo Visa Application in Person

Once the Organiser sends the validated list of individuals to the diplomatic-consular mission of the RS, it will notify the Visa Officer that the person intending to apply for the Expo Visa in person should contact the competent diplomatic-consular mission of the RS to schedule an appointment for issuance of an Expo Visa.

C-06 Before visiting the competent diplomatic-consular mission of the RS (embassy or general consulate), it is necessary to schedule an appointment for submitting the application either via eZakazivanje (eAppointments https:// ezakazivanje.ekonzulat.gov.rs/#pretraga) or by contacting the diplomatic-consular mission of the RS by phone or email to arrange the appointment. List of diplomatic and consular missions using the escheduling system is provided in Appendix 2 of these Guidelines.

Contact details of all diplomatic-consular missions of the RS are available at the following link: https://mfa.rs/en/ diplomatic-missions/serbian-diplomatic-missions.

C-07 When visiting the diplomatic-consular mission of the RS at the scheduled time to submit the Expo Visa application, it is necessary to bring the passport and all required documentation listed under C-04. A person intending to submit an Expo Visa application may complete the visa application form (provided in Appendix of 1 of these Guidelines) prior to visiting the diplomatic-consular mission of the RS or with the assistance of an officer during the scheduled appointment at the diplomatic-consular mission of the RS.

C-08 After the issuance of the Expo Visa based on an application in person, the Visa Officer must inform the Organiser of each individual who has been issued an Expo Visa through the personal application process.

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https://ezakazivanje.ekonzulat.gov.rs/#pretraga https://ezakazivanje.ekonzulat.gov.rs/#pretraga https://mfa.rs/en/diplomatic-missions/serbian-diplomatic-missions https://mfa.rs/en/diplomatic-missions/serbian-diplomatic-missions

2.3.5 Decision on an Expo Visa Application

The competent authority shall decide on the application promptly, within a period of 15 days from the date of submission, which may be extended for a maximum of 30 additional days if justified. The competent authority may: (i) approve the application for an Expo Visa, (ii) request supplementation of the application, or (iii) refuse the application for an Expo Visa.

(i) Approval of an Expo Visa Application

An Expo Visa application shall be approved if submitted in accordance with the applicable Laws and Regulations.

In case of electronic application submission, though IP Portal, within section “Services”, service “Expo Visa” the Visa Officer will be able to monitor the status of submitted applications and obtain information on the issuance of the Expo Visa, which is carried out depending on the selected format of the Expo Visa. In case of in-person submission of an application, the applicant will be informed of the need to schedule an appointment for visa issuance at the diplomatic-consular mission of the RS.

(ii) Supplementation of the Expo Visa Application

If the competent authority determines that an Expo Visa electronic application requires supplementation, it will notify the Organiser, who will then inform the Visa Officer via IP Portal, within section “Services”, service “Expo Visa” of the information, and/or documents that must be submitted, as well as the deadline for their submission. In case of in-person application submission, the individual will be directly notified of the need to supplement the Expo Visa application.

C-09 The Participant shall submit the information and/or documents required to supplement the Expo Visa application within the prescribed deadline and in the same method as the initially submitted application or in any other method determined by the Organiser or the competent authority.

In case of an electronic application, once the Participant submits the required information and/or documents via IP Portal, within section “Services”, service “Expo Visa”, the Organiser shall supplement the electronic Expo Visa application accordingly.

(iii) Refusal of an Expo Visa Application

The competent authority may refuse an Expo Visa application for reasons provided by the applicable Laws and Regulations. In the event of refusal, an appeal may be lodged with the competent diplomatic-consular mission within 8 days, in writing and in Serbian language, along with the payment of an administrative fee. Ministry of Foreign Affairs of RS shall decide within 60 days on such a complaint.

2.3.6 Issuance of an Expo Visa

If an Expo Visa application has been submitted electronically via the Organiser, the format of the Expo Visa may be chosen, i.e. whether the visa will be issued in an electronic format or as a sticker, as chosen by the Participant when submitting the information referred to in C-03.

If an Expo Visa application has been submitted in person at the diplomatic-consular mission, the Expo Visa shall be issued as a sticker.

2.4 Assignment of a Foreign Citizen’s Identification Number

Upon an issuance of a visa sticker or an electronic visa, the holder of the Expo Visa will automatically be assigned a temporary foreign citizen’s identification number.

The foreign citizen’s identification number is a unique identification number for foreign persons assigned by the competent authority. It serves as the main reference number in various state record systems in the RS.

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3 Visa-Free Regime

According to the laws of the RS, foreign persons from certain countries are entitled to enter and stay in the RS for a limited period without the need to obtain a visa, under specific conditions. Additionally, foreign nationals entering the RS under the visa-free regime are required to obtain health insurance policies in accordance with the Guidelines on Insurance. The visa regime between the RS and other countries is available at the following link: https://www.mfa.gov.

rs/en/citizens/travel-serbia/visa-regime.

Foreign persons from countries eligible for visa-free entry into Serbia are entitled to work only during their lawful short-term stay and only in specific situations outlined in Section 6.2.

In light of the above, a foreign person does not require an Expo Visa, i.e., may enter Serbia under the visa-free regime, when the following conditions are met: (i) the foreign person enters and stays in accordance with the visa-free regime between Serbia and the relevant country; and (ii) the foreign person does not engage in any work or engages only in work as described in Section 6.2 of these Guidelines. If the foreign person intends to stay for a longer period than that permitted under the visa-free regime, or to perform duties and functions related to the Expo that are not described in Section 6.2 of these Guidelines, it is recommended that they request entry into Serbia on the basis of an Expo Visa or that, during their legal stay in Serbia, they contact the Organiser and obtain an Expo Visa.

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https://www.mfa.gov.rs/en/citizens/travel-serbia/visa-regime https://www.mfa.gov.rs/en/citizens/travel-serbia/visa-regime

4 Entry into the RS

All individuals entering the territory of the RS, whether on the basis of an Expo Visa or on any other basis, must comply with border control procedures at the specific border crossing.

C-10 Upon arrival at the border crossing, the foreign person shall present to the border police officer a valid travel document and the appropriate visa (if applicable as the basis for entry).

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5 Registration of Place of Stay and Change of Address

Legal entities, entrepreneurs, and natural persons providing accommodation services to foreign persons for a fee, or hosting foreign persons as visitors, are required to report the foreign person’s place of stay to the police administration in the municipality of the accommodation within 24 hours from the moment the accommodation service is provided, or from the foreign person’s arrival.

In order for such persons to be able to report a foreign person’s place of stay, the foreign person must provide the following information: full name, date of birth, gender, place and country of birth, nationality, type and number of travel or other identity document, type and number of visa and place of issuance, and date and place of entry into the RS.

C-11 A foreign person who does not use accommodation provided by a service provider or does not reside at a private address with a natural or legal person must personally report its place of stay to the police administration based on the location of the accommodation within 24 hours from (i) entering the RS or (ii) changing their address in the RS.

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6 Work and Stay in the RS

6.1 Work and Stay in the RS Based on an Expo Visa

The Expo Visa allows a foreign person to reside and work in the RS during the period of validity of the said visa and exempts them from the obligation to obtain temporary residence and a work permit, which is otherwise required for residence and work in the RS.

6.2 Work and Stay in the RS Based on the Visa-Free Regime

If a foreign person has entered the RS under the visa-free regime, they automatically have right to work only during their short-term legal stay and only in the following cases applicable to the purposes of the Exhibition:

- The foreign person is an owner, founder, legal representative, or member of a legal entity registered in the RS, but is not employed by that legal entity;

- The foreign person is temporarily engaged in educational, sports, artistic, cultural, or similar activities or is participating in a scientific, artistic, cultural, or sports event in Serbia organised by authorised organisations, state authorities, or authorities of autonomous provinces and local self-government units, or is part of the accompanying organisational and technical staff;

- The foreign person is a seconded person performing work in Serbia based on a contract for the procurement of goods, the procurement or leasing of machines or equipment, their delivery, installation, assembly, repair, or for the training to use such machines or equipment;

- The foreign person is independently or on behalf of a foreign employer present in Serbia for the purpose of preparing and exhibiting equipment and exhibits at trade and other fairs and exhibitions.

If, after entering Serbia under the visa-free regime, any foreign person is required to (i) perform duties and functions related to the Exhibition that cannot be qualified as work described above, or (ii) perform the work described above for a period longer than allowed under the short-term visa-free stay, an Expo Visa may be issued to such foreign person during their legal stay in Serbia.

If there is a need to issue an Expo Visa during a foreign person’s legal stay in Serbia, the procedure outlined in Sections 2.3 and 2.4 of these Guidelines shall apply, provided that an Expo Visa application may only be submitted electronically through the Organiser.

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7 Departing from RS

A foreign person may freely exit the RS during the period of their legal stay on the territory of the RS, unless:

- they do not possess a valid travel or other document required for crossing the state border;

- they do not possess a visa required for entry into another country; or

- there is a justified doubt that the foreign person may, by leaving the RS, avoid criminal or misdemeanour prosecution, serving a prison sentence, execution of a court order, deprivation of liberty, or enforcement of a due property-related obligation, pursuant to an order of a competent state authority or court.

In case any of the above reasons exist, the foreign person will be permitted to exit the RS once such reasons no longer apply.

Every foreign person is subject to border control at departure from the country, as well.

C-12 Upon arrival at the border crossing point for the purpose of exiting the RS, the foreign person shall present to the border police officer a valid travel document and, if applicable, the document on the basis of which entry into the RS was granted.

A foreign person who has been issued an Expo Visa is entitled to freely enter and exit the RS during the period of validity of the Expo Visa, and the total number of days of stay on the territory of the RS may not exceed the number of days of stay granted in the Expo Visa. The day of entry into and the day of exit from the RS shall be counted as days of stay on the territory of the RS.

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8 Contact

Participants may submit inquiries to the Country Manager regarding the contents of these Guidelines or questions related to procedures and rules.

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Appendix 1

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Appendix 2

LIST OF DIPLOMATIC AND CONSULAR MISSIONS USING THE ESCHEDULING SYSTEM

(as of 17 October 2025)

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