Logistics and Customs Guidelines.pdf

This document, including all data, information and materials contained herein, constitutes a trade secret in terms of Article 2 of the Law on the Protection of Trade Secrets (“Official Gazette of the Republic of Serbia”, No. 53/2021), and confidential information owned by EXPO 2027 d.o.o. Belgrade (Stari Grad). The document is intended solely for internal use and/or for the designated recipient, and may be used only for the purpose for which it has been provided. Any unauthorised use, disclosure, reproduction, distribution or transmission of the document, or of any data, information and/or materials contained therein, to any third party without the prior written consent of EXPO 2027 d.o.o. Belgrade (Stari Grad) is strictly prohibited. All personal information that may be contained in this document shall be processed and protected in accordance with the provisions of the Law on Personal Data Protection (“Official Gazette of the Republic of Serbia”, No. 87/2018), the Company’s internal acts, and other relevant regulations.

This document, together with all data, information and materials contained herein, constitutes a trade secret in terms of Article 2 of the Law on the Protection of Trade Secrets (“Official Gazette of the Republic of Serbia”, No. 53/2021), and confidential information owned by EXPO 2027 d.o.o. Belgrade (Stari Grad). The document represents a working version and may contain preliminary or incomplete information. Its contents do not constitute final positions, conclusions or binding information. It is intended solely for internal use and/or for cooperation with the designated recipient and may be used only for the purpose for which it has been provided. Any unauthorised use, disclosure, reproduction, distribution or transmission of this document, or of any data, information and/or materials contained herein, to any third party without the prior written consent of EXPO 2027 d.o.o. Belgrade (Stari Grad) is strictly prohibited. All personal data that may be contained in this document are processed and protected in accordance with the provisions of the Law on Personal Data Protection (“Official Gazette of the Republic of Serbia”, No. 87/2018), the Company’s internal acts, and other relevant regulations.

LOGISTICS

AND CUSTOMS

GUIDELINES

Version 1.0:

24 October 2025 Belgrade, Serbia

Intended for Official and Non-Official Participants of Expo 2027 Belgrade

1 Introduction

3.1 Transportation Plans

3.2 International Transport to Serbia

2.2.1 Selecting a Logistics Provider

2.2.2 Planning

2.2.3 Goods in Transit Insurance

2 Introduction to Logistics and Customs Processes

3 Transport, Packaging and Handling Goods

Contents

4.1 Customs procedures and documentation

4.2 Customs inspection and sampling of Goods

4 Customs Clearance Processes

4.8 Customs procedure for passengers

5 Storage Services

6 Logistics at the EXPO Site

7 Decommissioning

8 Official Logistics Partner

9 Supporting Resources

4 LOGISTICS AND CUSTOMS GUIDELINES

Within the framework of the organisation and hosting of the Exhibition, customs and handling of Goods represent one of the key mechanisms for ensuring smooth operation of the Exhibition and the continuity of activities of all Participants. Considering the complexity of the event and the large number of people, means and equipment involved in its implementation, adequate preparation and familiarisation with customs procedures and handling of Goods become an indispensable instrument in the process of planning and implementing the Exhibition.

The aim of this Logistics and Customs Guidelines is to regulate in more detail the issues related to customs procedures and handling of Goods within the framework of the preparation and hosting of the Exhibition. The Logistics and Customs Guidelines covers key aspects such as transport, packaging, labelling and handling of Goods, the entry of Goods into the Republic of Serbia, delivering Goods to the EXPO Site, customs procedures, as well as other important elements related to the customs regime. This ensures transparency, predictability and consistency in the approach to customs and handling of Goods - for the Organiser and for all Participants.

In this regard, we call upon Participants to familiarise themselves in detail with the content of Special Regulation No.

7 relating to customs and handling of Goods, as well as with this Logistics and Customs Guidelines - before the arrival of Goods in the Republic of Serbia, in order to ensure that the Exhibition is conducted in an orderly and uninterrupted manner.

The Logistics and Customs Guidelines has been drawn up in accordance with the Agreement, Special Regulation No. 7 and relevant regulations in force on the date of 24 October 2025 and are subject to subsequent changes.

1 INTRODUCtion

1.1 Preface

5 LOGISTICS AND CUSTOMS GUIDELINES

Terms used in the Logistics and Customs Guidelines are as follows:

Abbreviations Definitions

Agreement between the Republic of Serbia and the BIE on privileges and advantages necessary to facilitate participation in the Expo 2027 Belgrade;

An international customs and temporary import-export document that is issued by the Chamber of Commerce at the country of origin of the Goods;

Bureau International des Expositions;

Convention relating to International Exhibitions, signed in Paris on 22 November 1928 as amended and supplemented;

Customs authorities of the Republic of Serbia;

Person designated by a Participant to perform actions and complete formalities required under applicable customs regulations in dealings with the competent customs authorities;

Customs regulations for the importation of articles by Official Participants in International Exhibition (as amended) annexed to the Convention;

General Regulations of Expo 2027 Belgrade approved at the 175th session of the General Assembly of the BIE;

Goods and products imported and/or used by Participants in Expo 2027 Belgrade;

Guidelines for the Exhibition, which are prepared, updated and shared with the Participants by the Organiser. Guidelines are issued in accordance with the General and Special Regulations, to assist Participants in all aspects of preparation and operation of the Exhibition;

Agreement

ATA Carnet

BIE

Convention

Customs

Customs Agent

Customs Annex

General Regulations

Goods

Guidelines

International Recognised Exhibition Expo 2027 Belgrade which will take place in Belgrade, Republic of Serbia from 15 May 2027 to 15 August 2027;

Expo 2027 Belgrade or the Exhibition

All areas and buildings used and administered by the Organiser as the venue for the operation of the Exhibition and all exhibition facilities for Participants;

EXPO Site

1.2 Definitions

Customs duties and all other duties and taxes payable on or in connection with importation and shall include all excise duties and internal taxes chargeable on imported Goods, but shall not include fees and charges, which are limited in amount to the approximate cost of the services rendered and do not represent an indirect protection to domestic products or a taxation of imports for fiscal purposes;

The Convention, the Agreement, the relevant legislation of the Republic of Serbia, the General and Special Regulations, the Guidelines and any additional instructions or directives issued by the Organiser in accordance with the General and Special Regulations;

Import duties

Laws and Regulations

6 LOGISTICS AND CUSTOMS GUIDELINES

Representative appointed by the Official Participant to handle matters related to the import/export, transportation, customs clearance and handling of Goods in the Republic of Serbia;

Legal entity, administrative-territorial unit, or organization that has obtained authorization from the Organiser to participate in Expo 2027 Belgrade outside the section of Official Participants;

The temporary legal entity of the Official Participant which has the status of a domestic legal entity in the Republic of Serbia, established solely for the purpose of participating in the Exhibition and registered in accordance with Article 10 of the Agreement;

Single logistics service provider designated by the Organiser to handle Official Participants’ Goods at the EXPO Site and between the EXPO Site and the storage areas managed by the Organiser or the Official Logistics Partner;

State or intergovernmental organisation which has received and accepted the official invitation from the Republic of Serbia to participate in Expo 2027 Belgrade;

Physical and online platform which will be set up by the Organiser to provide Participants with information, and to handle submissions and applications of Participants in relation to their participation in the Exhibition;

“EXPO 2027 d.o.o. Belgrade“, with registered headquarters at 5 Kralja Milana Street, Belgrade-Stari Grad, the Republic of Serbia, solely owned by the Republic of Serbia and established to prepare, organise, operate and manage the Exhibition;

Jointly Official Participant and Non-Official Participant;

Digital platform that enables the submission and approval of all key Expo documents, as well as all communication with the Expo Organiser through a single online portal;

Temporary exhibition structure that is installed and removed for the purpose of participation in the Exhibition, including both individual Pavilions and exhibition spaces within joint Pavilions;

Representative appointed by each Official Participant participating in Expo 2027 Belgrade in accordance with Article 13 of the Convention;

Staff of the Office of the Section Commissioner of each Official Participant: the Section Commissioner, the deputy Section Commissioner, the Pavilion director and employees or otherwise engaged personnel of the Office of the Section Commissioner;

Special Regulations of the Exhibition listed in Article 34 of the General Regulations;

Procedure for temporary import of Goods in the Republic of Serbia, free of Import duties, provided they are re-exported within the prescribed time limit in accordance with the Laws and Regulations.

Logistics Manager

Non-Official Participant

Office of the Section Commissioner

Official Logistics Partner

Official Participants

One-stop-shop

Organiser

Participant

IP Portal

Pavilion

Section Commissioner

Section Staff

Special Regulations

Temporary Import

7 LOGISTICS AND CUSTOMS GUIDELINES

In order to ensure coordinated, safe, and efficient delivery, handling, and storage of Goods for EXPO 2027 Belgrade, logistics operations will be divided into distinct phases.

Participants will manage their logistics and customs needs from the initial Pre-Expo Construction Phase all the way through to the Post-Expo phase. This process involves clearing imported Goods through Customs, storing items, delivering them to the EXPO Site, and replenishing stock throughout the phases. Reconciliation, export customs clearance, and documentation finalisation can happen at any point during the phases.

The Organiser will collaborate closely with Participants on all logistics and customs activities to guarantee efficient and timely delivery of their Goods.

Logistics and customs journey:

1. Registration

2. Import Customs Clearance (Arrival of Goods to Serbia via air, road or rail)

3. Storage Services

4. Delivery Booking

5. Delivery Screening

6. Resupply, Replenishment, and Restock of Goods

7. Export Customs Clearance

8. Decommissioning and Documentation Closure

This Logistics and Customs Guidelines establishes two standards, Control and Guidelines, which provide guidance for Participants regarding logistics and customs procedures.

Mandatory and recommended actions in the Logistics and Customs Guidelines are marked with C-00 - Control and G-00 - Guidelines. These symbols are formed from a letter of the alphabet (C or G) and a two-digit number indicating the ordinal number of the mandatory, or recommended action:

C-00 – Control represents mandatory actions or conditions that Participants must take or fulfil in the manner described in the Logistics and Customs Guidelines.

G-00 – Guidelines are ‘can’ or ‘should’ statements that describe methods or suggested ways of operating that meet the specified goals and objectives of Expo 2027 Belgrade.

1.3 Controls and Guidelines

2.1 The Logistics and Customs Journey

LOGISTICS ACTIVITIES PHASES DURATION PERIOD

01 December 2026 - 15 April 2027

16 April 2027 - 14 May 2027

15 May 2027 - 15 August 2027

16 August 2027 - 31 December 2027

Phase 1 Pre- Expo Construction

Post- Expo

Pre-Expo Last Mile

Expo (Exhibition)

Phase 2

Phase 3

Phase 4

2 INTRODUCtion to Logistics and Customs Processes

8 LOGISTICS AND CUSTOMS GUIDELINES

1. Registration

Official Participants are required to establish their Offices of the Section Commissioner in the Republic of Serbia, granting them domestic legal entity status. Once registered, the Office of the Section Commissioner will receive tax identification numbers, be eligible for Value Added Tax (VAT) registration, and be able to open bank accounts within Serbia.

2. Import Customs Clearance

The Republic of Serbia, in accordance with the Convention, has granted special privileges to Official Participants of EXPO 2027 Belgrade, on the basis of which certain Goods are exempted from import duties.

9 LOGISTICS AND CUSTOMS GUIDELINES

3. Storage Services

Storage services shall be made available commencing from the Pre-Expo Last Mile phase and shall continue to be provided for replenishment purposes throughout the Exhibition, as well as during the Post-Expo phase until the necessary arrangements for re-export have been completed, on a rate card basis.

4. Delivery Booking

To ensure smooth and regulated access for Participants, the Organiser will implement an online Delivery Management System (DMS). This system will control all vehicle deliveries and collections at the EXPO Site, from the initial Pre-Expo Construction phase right up to decommissioning. The DMS can be accessed through the IP Portal.

5. Delivery Screening

Delivery Access Protocols define the mandatory procedures that delivery and collection vehicles must follow before gaining entry to the EXPO Site. These protocols are subject to change, and Participants will be informed of updates through their designated Country Managers and the IP Portal.

6. Resupply, Replenishment, and Restock of Goods

Participants are responsible for managing the resupply and replenishment of their Goods. To help ensure a smooth logistics operation across the EXPO Site, Participants should plan these activities efficiently throughout the Exhibition. It’s also important to factor in EXPO Site booking and any time restrictions when scheduling Goods resupply.

7. Export Customs Clearance

Goods exported from the customs territory of the Republic of Serbia are subject to Customs supervision and may be subject to Customs control. If necessary, the Customs can determine the itinerary to be used and the deadline that must be respected when the Goods are taken out of the EXPO Site.

8. Decommissioning and Documentation Closure

The Organiser’s goal is to efficiently manage the repurposing, recycling, and disposal of all physical assets once the Exhibition concludes. A successful EXPO Site decommissioning heavily relies on Participants’ well-executed load-out plans. In accordance with Special Regulation No. 4 concerning construction or improvements, and fire protection, Participants are required to complete their decommissioning activities no later than 15 November 2027.

C-01 Official Participants shall appoint their Logistics Manager and her/his deputy and inform the Organiser through the IP Portal of their names, addresses and contact information at least 60 days prior to the first shipment of Goods.

The Organiser must be informed of all changes regarding the Logistics Manager and his deputy.

C-02 Participants shall select а Customs Agent and freight forwarder at their discretion and responsibility, to carry out, on their behalf, the transportation of Goods to their Pavilion or one of the storage areas managed by the Organiser or the Official Logistics Partner, as well as to carry out customs procedures and handling of Goods.

The Organiser shall provide the Participants through the IP Portal with a list of Customs Agents and freight forwarders that are deemed as recommended service providers to aid the Participants with their selection.

C-03 Participants and their Customs Agent and freight forwarder are required to carry out logistical activities at the EXPO Site exclusively with prior approval by the Organiser.

Expo 2027 Belgrade recognised the need to have an Official Logistics Partner that provides the Organiser with specialised expertise, risk reduction, and integrated solutions to ensure the seamless execution of the Exhibition.

Building on this principle, the Organiser shall appoint a single Official Logistics Partner who shall, during the period

2.2 Setting Up the Logistics Operation

2.2.1 Selecting a Logistics Provider

10 LOGISTICS AND CUSTOMS GUIDELINES

from 16 April to 15 August 2027, handle Official Participants’ Goods at the EXPO Site and between the EXPO Site and the storage areas managed by the Organiser or the Official Logistics Partner.

C-04 From 16 April to 15 August 2027, Official Participants shall deliver all Goods to one of the storage areas managed by the Organiser or the Official Logistics Partner, from where they shall be transported to the Pavilions exclusively by the Official Logistics Partner. The Official Logistics Partner may refuse to handle special Goods from Chapter 6.6. of this Logistics and Customs Guidelines, in which case Official Participants may freely select their Customs Agent and freight forwarder

The Organiser shall publish through the IP Portal the fees applicable to services provided by the Official Logistics Partner, which shall be in accordance with corresponding market prices.

Official Participants shall submit to the Organiser their General Transportation Plan and Delivery Shipment Notice as detailed in Chapter 3.1. of this Logistics and Customs Guidelines.

C-05 Participants must arrange Goods In Transit Insurance to provide coverage for loss of, damage to, or destruction of their property and Goods while in transit and during loading and unloading. For further details on the Organiser’s specific requirements in arranging Goods In Transit Insurance, see Chapter 5 of the Insurance Guidelines.

C-06 Official Participants must submit to the Organiser a general transportation plan for all Goods related to the Exhibition at least 45 days before the first dispatch, as coordinated with their chosen freight forwarder. Official Participants shall submit the general transportation plan using a defined template via the IP Portal. The general transportation plan must contain the following information:

• method of transportation (sea, air, road, rail),

• type and description of Goods,

• quantity of Goods,

• scheduled delivery date for each consignment of Goods,

• terms of re-exportation of Goods (if applicable), and

• any other useful information for the effective planning of logistics.

C-07 Official Participants must inform the Organiser, through their Country Manager, if and when they make any changes to their general transportation plan. The updated plan must be resubmitted to the Organiser through the IP Portal.

2.2.2 Planning

2.2.3 Goods in Transit Insurance

3.1.1 General Transportation Plan

3.1 Transportation Plans

3 transport, Packaging and Handling Goods

11 LOGISTICS AND CUSTOMS GUIDELINES

C-08 Official Participants shall, on the day of dispatch of each consignment of Goods, provide the Organiser with Delivery Shipment Notice covering the Goods dispatched in that consignment. Official Participants shall submit the Delivery Shipment Notice using a defined template via the IP Portal. The Delivery Shipment Notice must contain the following information:

• type and reference details of the transport,

• name and contact details of the freight forwarder,

• type and description of Goods,

• types of packaging material,

• transportation bills,

• quantity of Goods, dimensions and weights of cargos,

• voyage or flight numbers,

• departure places and dates, and

• estimated date of arrival in the place of destination in the Republic of Serbia.

C-09 Official Participants must inform the Organiser, through their Country Manager, if and when they make any changes to their Delivery Shipment Notice. The updated Notice must be resubmitted to the Organiser through the IP Portal.

C-10 The receipt of Goods within the EXPO Site shall take place at the delivery destination in the presence of the Participant or the Logistics Manager or her/his deputy, for the purpose of inspecting the Goods against the Delivery Shipment Notice. The Organiser may, if necessary, attend the receipt of the Goods in person.

The Organiser recognises that effective communication is key to ensuring an efficient environment for Participants’ logistics and customs operations. To ensure a smooth delivery of Participants’ exhibition materials and Goods to Serbia for the Exhibition, below is a breakdown of the most common and efficient transport options from each continent.

This section provides an overview of key ports and logistics hubs for transport by air, sea, rail or road. The routes are illustrative only and not prescriptive.

Key Ports are:

• Koper (Slovenia), Rijeka (Croatia), Thessaloniki (Greece): the most common entry points for Serbia. Once the Goods arrive at these ports, they are typically further transferred by road or rail to Serbia.

• Hamburg (Germany), Rotterdam (Netherlands): often used for global networks, with longer onward transit.

Require longer onward road transit but might offer more frequent sailings due to being major hubs for Western Europe.

• Genoa (Italy): good entry points for North/West Africa.

• Rotterdam (Netherlands), Antwerp (Belgium): good entry points for West/Central Africa.

3.1.2 Delivery Shipment Notice

3.2 International Transport to Serbia

3.2.1 Sea Freight

Key Airports are:

Belgrade Nikola Tesla Airport (BEG) is the primary international cargo airport in Serbia. For very large or specialized cargo, air transport may be routed through major European hubs such as Frankfurt (Germany), Vienna (Austria) or Budapest (Hungary), prior to onward transport by road. Therefore, Goods should either be flown directly to Belgrade Nikola Tesla Airport (BEG) or to another major European airport, from which they shall be transported by truck to Serbia.

3.2.2 Air Freight

12 LOGISTICS AND CUSTOMS GUIDELINES

Road freight plays a crucial role in the final leg of most intercontinental shipments to Serbia, and is the primary mode of transport for consignments originating from within Europe. Neighbouring countries are Hungary to the north, Romania and Bulgaria to the east, North Macedonia to the south, and Croatia, Bosnia and Herzegovina, and Montenegro to the west.

Access and security management at the EXPO Site will be dynamic and responsive, evolving in accordance with changing demands. All updates and critical information regarding access control and security will be made available to Participants through the IP Portal.

Key Intermodal Hubs for arrival in Europe with onward road transport to Serbia are:

• Poland (e.g., Małaszewicze),

• Germany (e.g., Duisburg, Hamburg),

• Hungary (e.g., Budapest).

The China-Europe Rail Express, commonly referred to as the “New Silk Road”, is a growing alternative that balances speed and cost, providing direct rail transport from China to European intermodal hubs, with subsequent road delivery to Serbia.

With respect to vehicle technical specifications, dimensions, and maximum permissible weights, Serbia adheres to European standards governing these matters.

Dimensions:

• Maximum length:

• Rigid vehicle: 12.00 m,

• Trailer: 12.00 m,

• Articulated vehicle (tractor with semi-trailer): 16.50 m,

• Road train (motor vehicle with trailer): 18.75 m,

• Maximum width: 2.55 m (2.60 m for temperature-controlled vehicles),

• Maximum height: 4.00 m.

Maximum Permissible Weights:

• Two-axle rigid vehicle: 18 tonnes,

• Three-axle rigid vehicle: 25 tonnes (26 tonnes if driving axle is fitted with twin tyres and air suspension),

• Four-axle rigid vehicle: 31 tonnes (32 tonnes if driving axle is fitted with twin tyres and air suspension),

• Articulated vehicle (five axles): 40 tonnes (44 tonnes for combined transport operations),

• Road train (five or six axles): 40 tonnes (44 tonnes for combined transport operations).

Axle Loads: Specific limits apply for single, twin, and triple axles, which are generally harmonised with the requirements of EU Directive 96/53/EC.

Special Transport: Vehicles carrying oversized or overweight loads require special permits. These vehicles are typically accompanied by an escort vehicle, with routes and timings being prescribed by the competent authorities.

3.2.3 Road Freight

3.3 Operational Procedure for Transport

3.2.4 Rail Freight

3.2.5 Regulation in road transport

13 LOGISTICS AND CUSTOMS GUIDELINES

Dangerous Goods are articles or substances with hazardous properties that are capable of posing a risk to health, safety, property, or the environment when transported.

C-11 Participants must coordinate with their Customs Agents and freight forwarders to ensure that their shipments are fully compliant with the applicable Laws and Regulations, in particular those of the Republic of Serbia, regarding packing and handling of dangerous Goods.

Dangerous Goods are prescribed by the following:

• Law on Transport of Dangerous Goods (Official Gazette of the Republic of Serbia, No. 104/16, 83/18 and 95/18 -other law, 10/19 - other law),

• European Agreement on the International Carriage of Dangerous Goods by Road (ADR), done at Geneva on 30 September 1957, as amended,

• Convention on International Carriage by Rail (COTIF) of 9 May 1980, as amended, Annex C - Regulations on the International Carriage of Dangerous Goods by Rail (RID),

• European Agreement on the International Carriage of Dangerous Goods by Inland Waterways (ADN), done at Geneva on 26 May 2000, as amended,

• International Air Transport Association (IATA) Dangerous Goods Regulations (DGR), as periodically revised and published by IATA,

• International Maritime Dangerous Goods (IMDG) Code, adopted by the International Maritime Organization (IMO), as amended.

C-12 For the safe and compliant handling of all chemicals and hazardous materials (including, inter alia, flammable, toxic, pressurized canisters, radioactive substances), Participants shall ensure that packaging, marking, and labelling strictly comply with the latest international transportation regulations. This obligation extends to the regulations listed above, all of which are publicly and widely available online.

3.5 Handling of Dangerous Goods

3.4 Special Goods Transport and Handling

3.6 General Packaging Guidelines

3.6.1 Durability and Material Choice

Participants may need to bring exhibits that are heavy and oversized or that require special loading and positioning.

For this purpose, the detailed layout diagram and supervisions of the positioning will be provided. The detailed procedure for transport and handling special Goods аre provided in Chapter 6.6. of this Logistics and Customs Guidelines.

G-01 Participants should pack their Goods in cases or crates that are easy for re-use and re-shipping, and the items inside should be fixed and supported.

C-13 Packaging materials shall be subject to specific import conditions based on their type (e.g. wood, straw, soil).

G-02 Packaging should be built to withstand the transportation by sea, air, rail or road, ensuring protection against shock, rupture, breakage, and loss. Participants are encouraged to use high-quality, durable materials and, whenever possible, to prioritise recycled packaging materials in order to support sustainability goals.

G-03 For items requiring the highest level of protection, Participants should consider using reusable wooden cases or crates, preferably made of softwood or rigid plywood, ensuring they are solid and robust. Such cases or crates should be constructed in a manner (screwed or nailed) that prevents any exposed sharp pieces that could cause injury or damage, and all Goods inside should be properly secured to prevent any movement during handling and transport.

14 LOGISTICS AND CUSTOMS GUIDELINES

G-04 Before packing, all materials, both inside and out, should be inspected. This critical step ensures they are entirely free from hay, straw, or similar vegetable fibres. Such materials are strictly prohibited to prevent the spread of pests, diseases, or fungi, safeguarding the integrity of the Goods and the Expo environment. If any packaging defects are found during inspection, Participants are solely responsible for immediate modifications at their own expense, including any resulting shipment delays or additional costs.

G-05 The nature of the Goods and their specific protection needs should dictate the final selection and quantity of packing materials. For items requiring special care, such as fragile Goods or those needing to remain upright, a shock/ tilt indicator (impact) device should be attached. These devices will detect and record any significant impact or movement, providing valuable information about handling during transit.

C-14 Upon arrival at the EXPO Site, Participants shall be responsible for their packaging. All empty packaging not intended for reuse must be promptly removed and properly disposed of. Failure to comply will result in the Organiser taking the necessary action at the Participant’s expense.

3.6.2 Pre-Packing Inspection and Pest Control

3.6.3 Tailored Protection and Special Handling

3.6.4 On-Site Responsibilities

3.7 Labelling and Marking

C-15 Each piece of shipment shall be labelled at least on two sides of the package with standard shipping marks, using standard metric units to indicate the dimensions and weight. Goods that require hoisting shall be marked where to rig/anchor, and those with irregular shapes shall be marked to indicate the centre of gravity.

C-16 Packages must be clearly and properly labelled to minimise the risk of loss and damage and to ensure that compliance with health and safety best practices. Labels must be written in English or Serbian, be large enough to read, and use standard metric units to indicate dimensions and weight. The details on the labels must match the information provided in the shipping documents including the final destination and any transit points. A sample cargo label format will be provided on the IP Portal.

C-17 Each package must have two copies of the packing list, placed inside a waterproof plastic document pouch and attached to the surface of the package. The packing list must be legible and must only include the items that are actually shipped.

G-06 If the packaging is being reused, any previous information that is not relevant to the packaging, such as labelling, should be removed.

C-18 Tags or labels must be stamped or clearly marked with full shipping marks and must be attached to the package. All pieces should be clearly marked and numbered, including the exhibition space and Pavilion allocation numbers, material/serial number, and part numbers, to expedite identification and assembling and/or dismantling.

G-07 Packages containing fragile Goods or Goods that require special handling (such as those that need to be kept upright) should be carefully packed and clearly stencilled on all sides with the appropriate standard handling labels.

C-19 Packages containing hazardous, dangerous, or restricted Goods must be properly marked in accordance with the relevant regulations of Serbia.

C-20 For certain Goods that require special handling, Participants shall strictly follow the international standard on packaging and labelling, ISO780: 2015, which specifies graphical symbols for handling and storage of packages, and use special signs such as “Fragile” and “This Side Up”, in addition to the above shipping marks.

15 LOGISTICS AND CUSTOMS GUIDELINES

3.8 Freight Sanitation

3.8.1 Freight and Container Sanitation

C-21 Participants must ensure adequate sanitation of their freight and containers.

3.8.2 Wood Treatment

4.1 Customs procedures and documentation

The International Standard for Phytosanitary Measures No. 15 (ISPM 15), developed by the International Plant Protection Convention (IPPC) of the Food and Agriculture Organisation of the United Nations, is crucial for preventing the introduction and spread of harmful pests through wood packaging in international trade. This standard specifies essential phytosanitary measures for raw wood materials used in packaging. Currently, the only two treatment methods approved by ISPM 15 are heat treatment and methyl bromide fumigation.

C-22 When shipping to Serbia, all wooden pallets, packaging, and any other wooden materials with a thickness exceeding 6mm must comply with the ISPM 15. Such treatment shall be completed prior to arrival. For comprehensive details on ISPM 15 requirements and exemptions, please refer to the link in the Supporting Resources at the end of this document.

C-23 Participants shall be required to carry out the appropriate customs procedure in accordance with the Laws and Regulations.

C-24 In accordance with the applicable customs regulations, all Goods intended to be placed under a customs procedure must be declared for that customs procedure. The declaration should contain all information necessary for the application of the provisions governing the relevant customs procedure, and the accompanying documents required for its implementation must be submitted to the Customs authority together with the declaration in written form.

Navigating customs clearance in Serbia typically involves multiple steps. To ensure timely and efficient clearance, Participants must adhere to these steps and comply with all applicable customs regulations.

Regular customs procedure generally involves the following steps:

• Delivery of Goods to the Customs authority and inspection under Customs supervision,

• Submission of the customs declaration and all necessary accompanying documents,

• Check whether the declaration is complete and acceptable,

• Acceptance of the declaration,

• Examination of the declaration and supporting documents,

• Notification regarding customs inspection and/or sampling of Goods,

• Inspection and/or sampling of Goods,

• Results of Customs checks,

• Decision on import of Goods.

4 Customs Clearance Processes

16 LOGISTICS AND CUSTOMS GUIDELINES

Customs procedures available to Participants are as follows:

• Regular Import

All Import duties apply, after which the Goods have the status of domestic Goods. This procedure applies to, e.g., Goods intended for commercial activities, Goods that do not qualify for Temporary Import, or Goods that Participants intend to leave in Serbia on a permanent basis (e.g., promotional merchandise, consumables).

• Temporary Import

Authorises the temporary use of foreign Goods in Serbia subject to an obligation to re-export them in essentially the same state; full or partial relief from Import duties may apply (typical for exhibits, equipment, etc.). The Temporary Import procedure may be effected under the general regime of Serbian law or based on an ATA Carnet, the Convention, and the Agreement.

• Transit of Goods

Covers movement of Goods under Customs control between two points within Serbia without payment of Import duties and without applying trade-policy measures.

• Storage, including Customs storage of Goods

Placement of Goods in an authorised Customs warehouse under supervision; foreign Goods are stored without payment of Import duties until they are assigned a Customs-approved procedure or use (e.g., regular import, re-export).

• Destruction of Goods under Customs supervision

Authorises the destruction of foreign Goods under Customs supervision instead of re-export; Participants bear all costs and must notify Customs in advance. If the residues or waste have no commercial or practical value, no Import duties are payable and no further customs procedure is required; if they do have such value, Import duties apply and an appropriate customs procedure must be carried out. Typically applied where re-export is not feasible (e.g., damaged or low-value Goods).

4.1.1 Customs Declaration

Customs declaration is a statement or act by which a person requests, in the prescribed form and manner, that Goods be placed under a specific customs procedure, with an indication of any special procedures to be applied if necessary.

C-25 The Customs Agent shall prepare and submit to the Customs the documentation for the customs procedure in accordance with the Laws and Regulations.

C-26 Participants must ensure that their shipment invoices are declared at a line-item level where the commodity, country of origin, value, quantity, currency, and correlating harmonised code are clearly reflected.

G-08 Participants should declare invoices for imported Goods that are expected to be duty-exempt separately from all other invoices.

C-27 Participants must ensure that the applicable documents listed below are attached to their Customs Transit Declaration.

C-28 The documentation accompanying the transit declaration shall depend on the mode of transport and should include the following:

• Road transport: CMR (road waybill) and invoice/pro forma invoice,

• Air transport fic: AWB (air waybill) and invoice/proforma invoice,

• Railway transport: CIM (railway bill of lading) and invoice/proforma invoice,

• River (inland waterway) transport: ship B/L bill of lading and invoice/proforma invoice.

Further details on the additional documentation required for certain Goods are set out in the Decision on the Determination of Goods for which Import, Export, or Transit Requires the Obtaining of Certain Documents1 .

¹ Decision on the Determination of Goods for which Import, Export, or Transit Requires the Obtaining of Certain Documents (“Official Gazette of RS”, No. 59/2022, 107/2022, 3/2023, 27/2023, 85/2023, 120/2023 and 13/2025).

17 LOGISTICS AND CUSTOMS GUIDELINES

C-29 Participants shall be responsible for fulfilling all obligations related to fees for customs procedures and charges for the services of Customs Agents and freight forwarders, transportation, as well as the costs of storage and other types of handling of their Goods.

Fees and charges of the customs procedure are prescribed by the following:

• Law on Republic Administrative Fees2

• Law on Fees for the Use of Public Goods3

• Regulation on products which, after use, become special waste streams, the form of daily records on the quantity and type of manufactured and imported products and the annual report, the manner and deadlines for submitting the annual report, fee payers, criteria for calculation, amount, and manner of calculation and payment of the fee4 .

Customs reserves the right to prohibit the import of Goods that do not comply with Laws and Regulations.

4.1.2 Fees and charges

4.2 Customs inspection and sampling of Goods

4.2.1 Customs Inspection

In accordance with the Laws and Regulations, the Customs may carry out any control they deem necessary. The Customs officer may conduct risk-based targeted inspections or sampling or those ordered by the customs officer responsible for local risk analysis. The Participant, the Logistics Manager or its deputy must be informed of the intended inspection and/or sampling of Goods.

C-30 The Participant, the Logistics Manager or its deputy shall be present during Goods inspection and/or sampling as requested by the Customs or relevant authorities and provide the assistance necessary to facilitate such inspection or sampling. The Customs Agent is authorised to be present, on behalf of the Participant, during the Goods inspection, where the Participant, Logistics Manager or her/his deputy are unavailable, as well as to undertake necessary actions, for which the Participant shall bear full responsibility, including any costs or liabilities arising therefrom. The Organiser reserves the right be present during the inspection, and should the aforementioned persons be unable to be present, the Organiser shall be present during the inspection of the Goods, in which case all related costs shall be borne by the Participant.

There are two types of inspections:

• Documentation Review - involves consultation with the Customs Agent to clarify specific ambiguities in the submitted documentation. During this process, the Customs Officer may also request technical documentation related to the Goods.

• Full Physical Inspection - entails the physical presence of a Customs Officer at the location of the Goods and direct examination thereof. In most cases, this requires opening the transport packaging to access the Goods.

2 Law on Republic Administrative Fees (“Official Gazette of the Republic of Serbia”, Nos. 43/2003, 51/2003 – correction, 61/2005, 101/2005 – other law, 5/2009, 54/2009, 50/2011, 70/2011 – adjusted RSD amounts, 55/2012 – adjusted RSD amounts, 93/2012, 47/2013 – adjusted RSD amounts, 65/2013 – other law, 57/2014 – adjusted RSD amounts, 45/2015 – adjusted RSD amounts, 83/2015, 112/2015, 50/2016

– adjusted RSD amounts, 61/2017 – adjusted RSD amounts, 113/2017, 3/2018 – correction, 50/2018 – adjusted RSD amounts, 95/2018, 38/2019 – adjusted RSD amounts, 86/2019, 90/2019 – correction, 98/2020 – adjusted RSD amounts, 144/2020, 62/2021 – adjusted RSD amounts, 138/2022, 54/2023 – adjusted RSD amounts, 92/2023, 59/2024 – adjusted RSD amounts, 63/2024 – amendment and supplement of adjusted RSD amounts, 94/2024, and 55/2025 – adjusted RSD amounts).

3 Law on Fees for the Use of Public Goods (“Official Gazette of the Republic of Serbia”, No. 95/2018, 49/2019, 86/2019 – adjusted RSD amounts, 156/2020 – adjusted RSD amounts, 15/2021 – supplement of adjusted RSD amounts, 15/2023 – adjusted RSD amounts, 92/2023, 120/2023 – adjusted RSD amounts, and 99/2024 – adjusted RSD amounts).

4 Regulation on products which, after use, become special waste streams, the form of daily records on the quantity and type of manufactured and imported products and the annual report, the manner and deadlines for submitting the annual report, fee payers, criteria for calculation, amount, and manner of calculation and payment of the fee (“Official Gazette of the Republic of Serbia”, No. 54/2010, 86/2011, 15/2012, 41/2013 – other rulebook, 3/2014, 81/2014 – other rulebook, 31/2015 – other rulebook, 44/2016 – other rulebook, 43/2017 – other rulebook, 45/2018 – other rulebook, 67/2018 – other rulebook, 95/2018 – other law, and 77/2021).

18 LOGISTICS AND CUSTOMS GUIDELINES

The inspection/sampling of Goods is carried out to verify whether the Goods and their condition correspond to the data declared in the customs declaration, particularly with regard to:

• type (properties and composition of Goods),

• quantity,

• value,

• origin, and

• tariff classification of the Goods.

For the purpose of verifying the accuracy of the information stated in the declaration, the Customs Officer may request additional documentation and clarifications concerning declared customs value of the Goods, tariff classification, origin of the Goods, etc.

If only part of the Goods covered by the declaration is inspected, the results of the partial inspection shall apply to all the Goods covered by that declaration.

G-09 Participant or his Customs Agent may request an additional inspection or sampling of the Goods if they consider that the results of the partial inspection or analysis or inspection of the samples taken do not correspond to the remaining declared Goods. Any such request must be approved and noted by the Customs.

Upon completion of either inspection type, if no irregularities are found, the Customs prepare an import approval decision and proceeds to finalise the customs clearance process.

4.2.2 Sanitary, phytosanitary, veterinary and other inspections

4.3 Prohibited and Restricted Goods

C-31 Goods imported shall be subject to sanitary, phytosanitary and veterinary checks, as well as other inspections or measures applicable in Serbia. The competent authorities shall conduct such checks, inspections and measures with all necessary care, considering the operational requirements of the Offices of Section Commissioners. Participants shall bear the fees related to such checks, inspections and measures, corresponding to the cost of the services rendered.

Where Goods are subject to sampling, an inspector shall be dispatched to collect samples, which are then forwarded for laboratory analysis pending the issuance of an import approval decision.

Goods subject to mandatory sampling include:

• Food, pharmaceutical products, chemicals,

• Plant and animal products,

• Technically complex products,

• Waste and hazardous materials.

If the inspection confirms that the sample complies with the product specifications and is legally acceptable under the Laws and Regulations, the inspector shall issue an import approval decision, permitting the continuation of the customs procedure.

C-32 Certain categories of Goods are subject to a ban on import, export and transit in Serbia, while certain categories require a permit from the competent authority. Participants shall comply with all such restrictions and prohibitions as prescribed by the Laws and Regulations.

Prohibited Goods are those that cannot be imported, exported, or transited through Serbia.

Restricted Goods are those which are required to meet certain conditions, such as the completion of permits, inspections and payment of related fees and taxes, before clearance through Customs is obtained.

Examples of prohibited Goods include:

• Certain dangerous chemicals and products,

• Goods originating from countries under UN sanctions,

• Hazardous waste,

• All other Goods whose importation is prohibited by the Laws and Regulations.

19 LOGISTICS AND CUSTOMS GUIDELINES

Examples of restricted Goods include:

Arms, Ammunition and Dual-use Goods:

• Weapons, ammunition, military equipment, and dual-use Goods,

• Explosive substances and pyrotechnic products, Flora, Fauna and Environmental Protection:

• Protected wild plant and animal species, their parts, and derivatives,

• Animals, products of animal origin, food of animal origin, and animal feed,

• Plants, pesticides, fertilisers, and food of plant origin, Food, Medicines and Health-related Products:

• Food not of animal or plant origin (drinking water, dietary products, novel food, etc.),

• Medicines and medical devices, human cells and tissues,

• Psychoactive controlled substances,

• Substances used in the manufacture of psychoactive controlled substances, Chemicals and Hazardous Substances:

• Certain chemicals and biocidal products,

• Non-hazardous waste,

• Certain types of hazardous waste,

• Substances that deplete the ozone layer and fluorinated greenhouse gases,

• Products and equipment containing or relying on controlled substances that deplete the ozone layer, or fluorinated greenhouse gases, Industrial Goods and Equipment:

• Cement, reinforcing steel, bolts, nuts, washers, etc.,

• Pressure equipment,

• New vehicles,

• Precious metals,

• Sources of ionising radiation, Consumer and General Use Products:

• Articles of general use (cosmetics, toys, etc.).

For more detailed information on restricted-access Goods, please refer to the Decision on the Determination of Goods for which Import, Export, or Transit Requires the Obtaining of Certain Documents5 .

5 Decision on the Determination of Goods for which Import, Export, or Transit Requires the Obtaining of Certain Documents (“Official Gazette of RS”, No. 59/2022, 107/2022, 3/2023, 27/2023, 85/2023, 120/2023 and 13/2025).

20 LOGISTICS AND CUSTOMS GUIDELINES

4.4 Temporary Import of Goods

4.5 ATA Carnet

Temporary Import shall be granted to the following Goods:

i. Goods intended for display or demonstration at the Exhibition;

ii. Goods intended for use in connection with the Official Participants’ display at the Exhibition, including:

a. Goods necessary for the purpose of demonstrating foreign machinery or apparatus to be displayed;

b. construction materials, even in the raw state, decoration material and furnishings, and electrical equipment for the Pavilions at the Exhibition as well as for the premises assigned to the Section Commissioner of the Official Participants;

c. tools equipment used in construction and means of transport necessary for the participation in the Exhibition;

d. advertising or demonstration material which is publicity material for the…