Historical Archives Digitization

The Department of the Air Force Air Mobility Command seeks a firm-fixed-price contract to digitize historical archives for the Headquarters Cyberspace Capabilities Center at Scott AFB, Illinois, with proposals due September 24, 2026 at 9:00 AM CST. This procurement is a 100% small business set-aside under NAICS 518210 and PSC T099, with Amendment 03 issued September 18, 2026.

Place of performance is Scott AFB, Illinois. The contract runs 18 months from September 30, 2026 through March 30, 2028, encompassing five projects: small-format paper conversion (approximately 1.45 million images), microfilm and microfiche conversion (approximately 8.8 million images), large-format blueprints and drawings (approximately 3,000 sheets), bound books digitization (approximately 856,000 pages), and legacy media conversion (16mm film, broadcast tapes, VHS, audio reels, vinyl records, 35mm slides, floppy disks, and other obsolete formats). All five contract line items must be quoted; Projects D and E are optional for pricing but all CLINs must be included in proposals.

Deliverables must comply with FADGI standards and DoDI 5200.48 (Controlled Unclassified Information). Output formats include searchable PDF/A with OCR, uncompressed TIFF, MP4 video (1080P minimum), and WAV/MP3 audio. All data must be delivered on four FIPS 140-2 Level 3 encrypted USB external hard drives with AES-256 bit encryption and PIN keypads, procured through GSA Advantage or government-approved sources. Contractors bear full responsibility for secure transport, material preparation, cataloging, quality assurance, and return of original materials in original condition.

Evaluation follows a two-phase approach: Phase 1 assesses technical approach (acceptable/unacceptable); Phase 2 weighs past performance as significantly more important than price for technically acceptable proposals. Offerors must submit three past performance references from work performed within the past five years involving similar digitization services. Proposals must include a cover letter, technical proposal (maximum 5 pages), pricing using the provided sheet, and past performance documentation. Progress milestones occur at 35%, 65%, 95%, and 100% completion with 14-day government review periods. Invoicing is progress-based through WAWF upon government verification and acceptance of deliverables.

Contracting Officer Erica Bratton (erica.bratton@us.af.mil, 618-256-9308) and Contract Specialist Tymera Washington (tymera.washington@us.af.mil, 618-256-447) are the primary contacts. An optional site visit is scheduled for September 15, 2026 at 9:00 AM CST; attendees must register 48 hours prior and bring REAL ID-compliant identification. Service Contract Act wage determinations apply. Offerors must maintain SAM.gov active registration at award and hold proposal validity through December 31, 2026.