Contractor_Security_Policy_Letter.doc

Policy Letter: Contractor/Visitor Access Procedures

CONSTRUCTION OR MAINTENANCE CONTRACTORS:

General Contractor is required to email or fax a listing of individuals who are authorized to access Ellington Field to:

Major Gary Kerr (gary.kerr@txelli.ang.af.mil) Fax: 281-929-2762

AND

Jamie Tigner (Jamie.tigner@txelli.ang.af.mil) Fax: 281-929-2784

The list of authorized personnel must include the following information:

· General Contractor Name/Address/Phone Number

· Subcontractor Name (if applicable)

· Subcontractor Address

· Subcontractor Office Phone Number

· Individual’s Name

· Individual’s State or Federal Identification Number (this must be a photo I.D.)

· Individual’s Date of Birth

· Individual’s Social Security Number (if available)

· Individual’s Supervisor Name

· Individual’s Supervisor Mobile Phone Number

· Projected Expiration Date of Contract Work

Major Gary Kerr or Mr. Tigner will enter the information into the Security Forces contractor access database. A printout of the database will be kept at the front gate. Persons whose names do not appear on the database will not be allowed access on to the installation.

Upon arriving at the base, individuals must be escorted by their supervisor to the front office of Security Forces in Building 1193 to be photographed and issued a Contractor’s Security Badge. To obtain the badge, individuals must present current and valid Federal or State photograph identification cards.

The Ellington Field Contractor’s Security Badge will contain all of the above listed information and must be displayed on the individual’s person at all times while on base.

Persons not properly displaying photo identification badges will be escorted off of the installation.

Misuse or alteration of the Security Badge will result in permanent disbarment from the base.

DELIVERIES AND SINGLE-DAY WORKERS

General Contractor or Squadron Representatives must advise the Front Gate in writing when deliveries are expected or when individual workers or visitors will need access to the site for a single day.

The Front Gate will take down the following information and issue temporary numbered badges:

· Individual’s Name

· Company Name

· Company Phone Number

· License Plate Number

The temporary badge must be returned to the Front Gate upon departure from the base each day.