01300-00-Submittals 20090302.doc

Ellington Field JRB

Houston, Texas

SECTION 01300

SUBMITTALS

1 PART 1 - GENERAL

1.1 GENERAL

A. Inquiries: Direct to Contracting Officer regarding procedure, purpose, or extent of Submittal. Timeliness: Schedule and make submissions in accordance with requirements of individual Specification sections and in such sequence as to cause no delay in Work or in work of other contractors.

B. Identification of Submittals:

1. Complete, sign, and transmit with each Submittal package, one transmittal of AF Form 3000, or comparable approved form.

2. Format: Orderly, indexed with labeled tab dividers.

3. Required Information: Identify each Submittal with the following numbering and tracking system:

a. Sequentially number each Submittal. Complete submittal number shall consist of the specification section number followed by a sequential submittal number. (Specification Section-Submittal Number-Revision, if applicable – Examples: 01300-001-R00, 09900-123-R01)

b. Resubmission of a Submittal will have the original submittal number with sequential suffix indicating Resubmission number for that submittal

c. Show date of submission.

d. Show Project title, Contracting Officer's contract identification, Project Number and contract number.

e. Show names of Contractor, Subcontractor or Supplier, and manufacturer as appropriate.

f. Identify, as applicable, Contract Document section and paragraph to which Submittal applies.

g. Identify Submittal type (product data, sample, shop drawing, etc.); submit only one type in each Submittal package.

h. Identify and indicate each deviation or variation from Contract Documents.

C. Resubmissions: Clearly identify each correction or change made.

D. Incomplete Submittal Submissions:

1. Contracting Officer through the Contracting Officer’s Representative will return the entire Submittal for Contractor’s revision/correction and resubmission.

2. Submittals which do not clearly bear Contractor’s specific written indication of Contractor review and approval of Submittal or which are transmitted with an unsigned or uncertified submission form or as may otherwise be required will be returned to Contractor unreviewed.

E. Contracting Officer's Review: Contracting Officer will act upon Contractor’s Submittal and transmit response to Contractor not later than 21 days after receipt, unless otherwise specified. Resubmittals will be subject to the same review time.

F. Schedule Delays:

1. No adjustment of Contract Times or Price will be allowed due to Contracting Officer's review of Submittals, unless all of the following criteria are met:

a. Contracting Officer has failed to review and return first submission of a Submittal within agreed time indicated on current accepted schedule of submissions.

b. Contractor demonstrates that delay in progress of Work is directly attributable to Contracting Officer's failure to return Submittal within time indicated and accepted by Contracting Officer.

2. No adjustment of Contract Times or Price will be allowed due to delays in progress of Work caused by rejection and subsequent resubmission of Submittals, including multiple resubmissions.

3. No work is to proceed on the item of work prior to submission and approval of the submittal documents related to that item of work.

G. Contractor will be responsible for submitting all data required by the contract specifications in a timely manner. An outline submittal schedule is attached to this section and must be updated on at least a bi-weekly basis to reflect submittal status and submitted in electronic format to the Contracting Officer and Contracting Officer’s Representative for the government’s review. Contractor is specifically prohibited from proceeding with work prior to submittal and approval of required data and shop drawings.

1.2 SHOP DRAWINGS AND SAMPLES

A. Copies:

1. Shop Drawings and Product Data: Four (4) per submittal including one (1) electronic PDF file.

2. Samples: Two (2) unless otherwise specified in individual Specification sections.

B. General: Submit to Contracting Officer and Contracting Officer’s Representative as required by individual Specification sections and an electronic copy of the AF Form 3000 to the Contracting Officer.

C. Identify and Indicate:

1. Pertinent Drawing sheet(s) and detail number(s), products, units and assemblies, and system or equipment identification or tag numbers

2. Critical field dimensions and relationships to other critical features of Work

3. Samples: Source, location, date taken, and by whom

4. Each deviation or variation from Contract Documents D. Design Data: When specified, provide Project-specific information as required and as necessary to clearly show calculations, dimensions, logic and assumptions, and referenced standards and codes upon which design is based.

E. Foreign Manufacturers: When applicable, include following additional information:

1. Names and addresses of at least two companies closest to Project that maintain technical service representatives.

2. Complete inventory of spare parts and accessories for each piece of equipment.

F. Preparation:

1. Format: Whenever possible, schedule for and combine Shop Drawings and Samples required for submission in each Specification section or division into a single Submittal package. Also combine product data for like items into a single Submittal package.

2. Present in a clear and thorough manner and of sufficient detail to show kind, size, arrangement, and function of components, materials, and devices and compliance with Contract Documents. Identify details by reference to sheet and detail, and schedule or room numbers shown on Drawings.

3. Reproducible Copy:

a. Preferred Minimum Sheet Size: 8‑1/2‑ by 11‑inch and 11‑ by 17‑inch pages, suitable for photocopying.

b. Larger than 11‑ by 17‑Inch Sheets: 22‑inch by 34‑inch preferred.

4. Piping Systems: Drawn to scale.

5. Product Data: Clearly mark each copy to identify pertinent products or models and show performance characteristics and capacities, dimensions and clearances required, wiring or piping diagrams and controls, and external connections, anchorages, and supports required.

6. Equipment and Component Titles: Identical to title shown on Drawings.

7. Manufacturer's standard schematic drawings and diagrams as follows:

a. Modify to delete information that is not applicable to Work.

b. Supplement standard information to provide information specifically applicable to Work.

G. Shop Drawing Disposition: Contracting Officer Representative will review, mark, and stamp as appropriate and distribute marked-up copies as noted:

1. Approved as Submitted (for incorporation in Work):

a. One copy furnished Contracting Officer Representative and one electronic PDF format file.

b. Provide one electronic copy of the AF 3000 to the Contracting Officer.

c. Remaining copies returned to Contractor appropriately annotated.

d. Contractor may begin to implement activities to incorporate specific product(s) or Work covered by Submittal.

2. Approved as Noted (for incorporation in Work):

a. One copy furnished Contracting Officer.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor may begin to implement activities to incorporate product(s) or Work covered by Submittal, in accordance with Contracting Officer's notations.

3. Disapproved:

a. One copy furnished Contracting Officer.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall make corrections or develop replacement and resubmit (in same manner and quantity as specified for original submission).

d. Submittal is not approved.

4. Incomplete:

a. One copy furnished Contracting Officer.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall complete and resubmit or submit missing portions.

d. Submittal is not approved.

H. Sample Disposition: Same as Shop Drawing disposition; samples will not be returned.

1.3 ADMINISTRATIVE SUBMITTALS

A. Copies: Submit four and an electronic PDF copy.

B. Description: Submittals that are not Shop Drawings or Samples, or that do not reflect quality of product or method of construction may include, but not limited to those Submittals identified below.

C. Applications for Payment (and Cash Allowance Data and Values): Meet requirements of Division 1 Section “Measurement and Payment.”

D. Construction Photographs: In accordance with Division 1 Section “Project Coordination” and as may otherwise be required in the Contract Documents.

E. Progress Reports and Quantity Charts: As may be required in Division 1 Section “Progress Schedules.”

F. Schedules:

1. Progress Schedule(s): Meet the requirements of Division 1 Section “Project Schedules.”

2. Schedule of Values: Meet requirements of Division 1 Section “Measurement and Payment.”

3. Schedule of Submittal Submissions (due at pre-construction meeting):

a. Update Submittal Schedule included at the end of this Section to reflect projected dates that each submittals will be turned in and other data as indicated below. Review to insure that the schedule provided includes all of the following required submissions:

1) Product Data, Shop Drawings, & etc.

2) Training plans

3) Test procedures

4) Operation and maintenance manuals

5) Record documents

6) Specifically required certificates, warranties, and service agreements

b. Coordinate with progress schedule and prepare submissions to show for each Submittal, at a minimum, the following:

1) Estimated submission date to Contracting Officer

2) Specifically requested and clearly identified Contracting Officer review time if shorter than that set forth herein, with justification for such request and critical dates Submittals will be needed from Contracting Officer.

3) For the first 6‑month period from the date of Notice To Proceed or following any update or adjustment of the submissions, the estimated submission date shall be week, month, and year; for submissions beyond 6‑month time period, show closest month and year.

c. Submit to Contracting Officer and Contracting Officer’s Representative monthly (i) updated list of changes that have occurred, otherwise submit a written communication confirming existing list, and (ii) adjusted submissions reflecting submission activity planned for forthcoming 6‑month time period and beyond. Coordinate with progress schedule updates.

G. Training Materials: Meet the requirements of Division 1 Section “Manufacturer’s Services.”

H. Submittals Required by Laws, Regulations, and Governing Agencies:

1. Submit promptly notifications, reports, certifications, payrolls, and otherwise as may be required, directly to the applicable federal, state, or local governing agency or their representative.

2. Transmit to Contracting Officer’s Representative for their records, one copy of correspondence and transmittals (to include enclosures and attachments) between Contractor and governing agency.

I. Disposition: Contracting Officer Representative will review, stamp, and indicate requirements for resubmission or acceptance on the Submittal as follows:

1. Accepted:

a. Schedules: Acceptance will indicate that schedules provide for the orderly progression of the Work to completion within any specified milestones and the Contract Times, but such acceptance will neither impose on Contracting Officer responsibility for the sequencing, scheduling, or progress of the Work nor interfere with or relieve Contractor from Contractor’s full responsibility therefore.

b. Acceptance of other Administrative Submittals will indicate that Submittal conforms to intent of Contract Documents as to form and substance.

c. Contractor may proceed to perform Submittal related Work.

d. One copy furnished Contracting Officer’s Representative and a copy of AF Form 3000 sent to the Contracting Officer sent electronically .

e. One copy retained in Contracting Officer’s file.

f. Remaining copies returned to Contractor appropriately annotated.

2. Rejected as Noted:

a. One copy retained in Contracting Officer's file.

b. Remaining copies returned to Contractor appropriately annotated with a disapproval letter from the Contracting Officer.

c. Contractor shall revise/correct or develop replacement and resubmit.

1.4 QUALITY CONTROL SUBMITTALS

A. Certificates:

1. Manufacturer's Certificate of Compliance:

a. When specified in individual Specification sections or where products are specified to a recognized standard or code, submit prior to shipment of product or material to the site.

b. Contracting Officer through the Contracting Officer’s Representative may permit use of certain materials or assemblies prior to sampling and testing if accompanied by accepted certification of compliance.

c. Signed by product manufacturer certifying that materials, manufacture, and product specified conforms to or exceeds specified requirements and intent for which product will be used. Submit supporting reference data, affidavits, and certifications as appropriate.

d. May reflect recent or previous test results on material or product, but must be acceptable to Contracting Officer.

2. Certificates of Successful Testing or Inspection: Submit when testing or inspection is required by Laws and Regulations or governing agency or specified in the individual Specification sections.

3. Manufacturer's Certificate of Proper Installation: As required in Division 1 Section “Manufacturer’s Services.” Coordinate with Division 1 Section “Facility Startup.”

B. Operation and Maintenance Manual: As required in Division 1 Section “Operation and Maintenance Data.”

C. Statements of Qualification: Evidence of qualification, certification, or registration. As required in these Contract Documents to verify qualifications of professional land surveyors, engineers, materials testing laboratories, specialty Subcontractors, trades, specialists, consultants, installers, and other professionals.

Tests required by Contract Documents to be performed by Contractor and that require test certificates be submitted to the Contracting Officer for acceptance shall be made by an independent testing laboratory or agency licensed or certified in accordance with laws and regulations and applicable state and local statutes. In the event state license or certification is not required, testing laboratories or agencies shall meet the following applicable requirements:

1. “Recommended Requirements for Independent Laboratory Qualification,” published by the American Council of Independent Laboratories.

2. Basic requirements of ASTM E329, “Standard of Recommended Practice for Inspection and Testing Agencies for Concrete and Steel as Used in Construction” as applicable.

3. Calibrate testing equipment at reasonable intervals by devices of accuracy traceable to either the National Bureau of Standards or accepted values of natural physical constants.

D. Field Samples: Provide as required by individual Specifications and as may be required by Contracting Officer during progress of Work.

E. Written Test Reports of Each Test and Inspection: As a minimum, include the following:

1. Date of test and date issued, Project title and number, testing laboratory name, address, and telephone number, and name and signature of laboratory inspector.

2. Date and time of sampling or inspection and record of temperature and weather conditions.

3. Identification of product and Specification section, location of Sample, test or inspection in the Project, type of inspection or test with referenced standard or code, certified results of test.

4. Compliance with Contract Documents, and identifying corrective action necessary to bring materials and equipment into compliance.

5. Provide an interpretation of test results, when requested by Contracting Officer.

6. Test reports shall be submitted within three days of each test and work on subsequent items impacted by the test reports will not be allowed to proceed until passing test reports are submitted and approved for the preceding work items.

F. Disposition: Contracting Officer Representative will review, stamp, and indicate requirements for resubmission or acceptance on Submittal as follows:

1. Accepted:

a. Acceptance will indicate that Submittal conforms to intent of Contract Documents as to form and substance.

b. Contractor may proceed to perform Submittal related Work.

c. One Copy Furnished Contracting Officer.

d. Remaining copies returned to Contractor appropriately annotated.

2. Rejected as Noted:

a. One copy retained in Contracting Officer's file.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall revise/correct or develop replacement and resubmit.

1.5 CONTRACT CLOSEOUT SUBMITTALS

A. General: In accordance with Division 1 Section “Contract Closeout.”

B. Disposition: Contracting Officer Representative will review, stamp, and indicate requirements for resubmission or acceptance on Submittal as follows:

1. Accepted:

a. Acceptance will indicate that Submittal conforms to intent of Contract Documents as to form and substance.

b. Contractor may proceed to perform Submittal related Work.

c. One copy furnished Contracting Officer Representative and one copy of AF Form 3000 sent to Contracting Officer electronically.

d. Remaining copies returned to Contractor appropriately annotated.

2. Rejected as Noted:

a. One copy retained in Contracting Officer's file.

b. Remaining copies returned to Contractor appropriately annotated.

c. Contractor shall revise/correct or develop replacement and resubmit.

PART 2

PRODUCTS (Not Used)

2 PART 3

EXECUTION (Not Used)

(see submittal schedule outline attached)

Submittals

01300-1