W9124R-15-R-0001-0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to provide clarif ication for CLIN X006 and section L.

)CLIN X006 now associates w ith the revised PWS sections C.5.5.2.2 and C.5.5.2.3.

)Section L, Para 2.1.2, 2.1.3, 2.1.4 and 2.1.5 state the items that are included or excluded from the Page Limitations.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 22

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-May-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W9124R-15-R-0001

X 9B. DATED (SEE ITEM 11)

30-Mar-2017

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

16-May-2017

CODE

MICC-JOINT BASE LEWIS-MCCHORD (JBLM),

100 COL JOE JACKSON BLVD, STE 2001

JOINT BASE LEWIS-MCCHORD (JBLM WA 98438

W911S8 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W9124R-15-R-0001

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0006

The CLIN description has changed from Negotiated IJOs - Services to Urgent and Routine Service Orders.

The CLIN extended description has changed from:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.7. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Base Period of Performance 1 August 2017 - 31 July 2018.

To:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.5.2.2, and C.5.5.2.3. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Base Period of Performance 1 August 2017 - 31 July 2018..

CLIN 1006

The CLIN description has changed from Negotiated IJOs - Services to Urgent and Routine Service Orders.

The CLIN extended description has changed from:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.7. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period One, 1 August 2018 - 31 July 2019.

To:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.5.2.2 and C.5.5.2.3. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period One, 1 August 2018 - 31 July 2019..

CLIN 2006

The CLIN description has changed from Negotiated IJOs - Services to Urgent and Routine Service Orders.

The CLIN extended description has changed from:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.7. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period Two, 1 August 2019 - 31 July 2020.

To:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.5.2.2 and C.5.5.2.3. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period Two, 1 August 2019 - 31 July 2020..

CLIN 3006

The CLIN description has changed from Negotiated IJOs - Services to Urgent and Routine Service Orders.

The CLIN extended description has changed from:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.7. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period Three, 1 August 2020 - 31 July 2021.

To:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.5.2.2 and C.5.5.2.3. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period Three, 1 August 2020 - 31 July 2021..

CLIN 4006

The CLIN description has changed from Negotiated IJOs - Services to Urgent and Routine Service Orders.

The CLIN extended description has changed from:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section C.5.7. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period Four, 1 August 2021 - 31 July 2022.

To:

The Contractor shall provide non-personal Installation Support Services at the U.S. Army, Yuma Proving Ground, Arizona as described in the Performance Work Statement section section C.5.5.2.2 and C.5.5.2.3. These services shall not exceed 32 hours and are subject to SCA labor categories and rates. Option Period Four, 1 August 2021 - 31 July 2022..

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

SECTION L: INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

1.0 GENERAL INSTRUCTIONS AND INFORMATION

1.0.1 This section provides general guidance, as well as specific instructions on format and content, for preparing proposals. The Offeror’s proposal must include all information requested and must be submitted in accordance with these instructions. Compliance with these instructions is mandatory and failure to furnish a complete proposal, at the time of proposal submission, may result in the proposal being unacceptable to the Government and may eliminate the Offeror from further consideration for award. It is the Offeror's responsibility to ensure the completeness of the proposal submitted. With respect to price proposals, the burden of proof for credibility rests with each Offeror. Evaluation of a proposal will be conducted solely on the basis of the information contained within it and the Government will not assume that an Offeror possesses any capabilities not specified.

Inconsistencies among the parts of each proposal shall be explained. Any unexplained inconsistency may raise a fundamental question of the Offeror's understanding of the requirement and/or ability to perform. Offerors are advised that their proposals are presumed to represent their best efforts and must complete responses to this Request for Proposal (RFP). Proposals that simply reiterate the contents of this RFP, or contain only superficial responses, may be considered unacceptable. Evidence of experience, capability, and qualifications that clearly demonstrate and support the Offeror’s claims are essential. The absence of such evidence will adversely influence the evaluation of the proposal. Instructions contained herein, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

1.1 POINT OF CONTACT

All questions, concerns, or clarifications shall be addressed to the Procuring Contracting Officer (PCO) listed below as the sole point of contact for this acquisition. All inquiries must be made in writing and submitted electronically to the Contract Specialist with a copy to the PCO. The SUBJECT LINE shall be “W9124R-15-R-0001, Question, ATTN: Jean (Lana) Birdsell.” Offerors will receive a notice of receipt, but if they do not, it is their responsibility to follow-up by contacting the addressees listed below.

Contract Specialist:

Jean (Lana) Birdsell Mission Support Division Mission and Installation Contracting Command (MICC) 100 COL Joe Jackson Blvd, Suite 2001 Joint Base Lewis-McChord (JBLM), Washington 98438 Commercial: (253) 982-9029 Email: jean.l.birdsell.civ@mail.mil and usarmy.jblm.acc-micc.list.proposals@mail.mil

Procuring Contracting Officer:

Charles F. Jacobs Mission Support Division Mission and Installation Contracting Command (MICC) 100 COL Joe Jackson Blvd, Suite 2001 Joint Base Lewis-McChord, WA 98438 Phone—(253) 982-3862 Email: usarmy.jblm.acc-micc.list.proposals@mail.mil

1.2 PROPOSAL CLARITY

The proposal shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Offeror intends to meet the requirements. The Government will consider statements and phrases such as “standard procedures will be employed” or “well known techniques will be used", etc. unacceptable. The Offeror shall assume that the Government has no prior knowledge of the Offeror’s capabilities or experience; and as such, the Government will base its evaluation solely on the information presented in its proposal and information obtained through sources identified in past performance paragraph 3.4.1. The Offeror is reminded that the Government intends to award this contract based on the initial proposal, as received, without discussion.

1.3 RESTRICTIONS ON DISCLOSURE AND USE OF PROPOSAL

A proposal may include data, such as technical designs or concepts, financial data, or management plans that the Offeror does not want disclosed to the public for any reason, or used by the Government for any purpose other than proposal evaluation and contract award. If the Offeror wishes to restrict the proposal, the Offeror shall mark it in accordance with FAR 52.215-1(e).

mailto:jean.l.birdsell.civ@mail.mil mailto:usarmy.jblm.acc-micc.list.proposals@mail.mil

1.4 DISPOSITION OF PROPOSALS

In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain the “original” copy of all proposals and supplemental documents provided. Unless the Offeror requests otherwise, at the completion of this acquisition the Government will destroy all extra copies of proposals and additional documents submitted.

1.5 POST AWARD NOTICES & DEBRIEFINGS

Post-award notices and debriefings will be conducted in accordance with FAR 15.506. The PCO will notify unsuccessful Offerors in accordance with FAR 15.503. Upon such notification, unsuccessful Offerors may request and receive a debriefing in accordance with FAR 15.505 or 15.506. Offerors desiring debriefings must make their requests in accordance with the requirements of FAR 15.505 or 15.506 as applicable.

1.6 SECURITY REQUIREMENTS

A DoD Contract Security Classification Specification, DD Form 254, will be incorporated as part of the contract.

An Offeror must be able to perform requirements at the highest level (SECRET) to be eligible for award.

1.7 RESTRICTIONS OF CONTACTS

Concurrent with the release of this RFP, appropriate offices will be advised that a source selection action is in progress for the proposed award and that contact by participating Offerors on the subject of this RFP is inappropriate. Recipients of this RFP shall not attempt such contacts during this period.

1.8 RFP REQUIREMENTS, TERMS AND CONDITIONS

Offerors are required to meet all RFP requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors/sub-factors. Failure to comply with the terms and conditions of the RFP may result in the Offeror being ineligible for award. Offerors must clearly identify any exception to the RFP terms and conditions and must provide complete supporting rationale.

1.9 DISCREPANCIES

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the PCO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

1.10 EVALUATION NOTICE (EN)

If any additional exchanges are required, a written EN will be sent to the Offeror. Offerors will be allowed sufficient time to submit written responses.

1.11 EVALUATION

The selection of a source for award purposes will be conducted using source selection (negotiated) procedures as delineated in FAR Part 15.3. Proposals will be evaluated IAW Section M of the RFP, Evaluation Factors for Award.

The Offeror’s responses to this RFP will be used as a validation tool for the Offeror’s capabilities in reference to, and understanding of the mission capability, past performance and price analysis. Failure to comply with the RFP will render the proposal unacceptable, and may eliminate the proposal from consideration for contract award.

1.11.1 TYPE OF EVALUATION

This is a Performance Price Trade-Off Evaluation. Mission Capability must be considered acceptable after review to be considered for Price Trade Off.

1.11.2 Past Performance consists of 4 factors. Each Sub-Factor is independently evaluated. All Sub-Factors are weighted equally, and when summed, no Sub-Factor is more important than any other.

1.11.3. After Price is evaluated, qualified proposals may be traded-off for the most advantageous Confidence rating established by the Past Performance review. The Government may choose to award to a higher priced vendor that is a lower risk to the Government.

1.11.4 If during the trade-off evaluation, vendors have equal confidence evaluations, the Government may award to the Lowest Price between the vendors equal in confidence.

1.12 NOTICE OF PRE-PROPOSAL CONFERENCE/SITE VISIT

1.12.1 A Pre-proposal Conference was held at MICC-Yuma Proving Ground at Building 2364, Ocotillo Avenue, Yuma Proving Ground, Arizona on 18 April, 2017, commencing at 8:00 a.m. MST. At the conclusion of the Pre-proposal Conference a Site Visit was held. The purpose of the Site Visit was to allow Offerors to see the site and to allow Offerors to make notes of questions for submission to the Contracting Officer at a later date. Prospective Offerors were encouraged to attend the Pre-proposal Conference and Site Visit. Remarks and explanations at the Site Visit/Conference did not change the terms of the RFP. Any changes to the RFP terms were conveyed through amendment(s) to the RFP. Failure to attend the site visit or Pre-Proposal conference do not disqualify the Offeror;

however, the Offeror acted at its own risk and is not relieved from complying with the terms and conditions of any resultant contract by reason of such failure. In no event will a failure to inspect the site constitute grounds for a claim after award of a contract.

1.12.2 Offerors were limited to three (3) attendees due to limited conference room space. Offerors notified Jean (Lana) Birdsell, Contract Specialist, by electronic mail (usarmy.jblm.acc-micc.list.proposals@mail.mil) by 4:00 p.m. MST on 12 April, 2017, to provide names of those attending the pre-proposal conference. No other pre-proposal conference will be scheduled.

1.12.3 Attendees were taken by bus from the Visitor’s Center to the Conference Room for the Pre-Proposal conference, then taken by bus to various locations on base before returning guests to the Visitor’s Center.

1.12.4 Comments and/or questions were not allowed during the conference/site visit. Offerors were given five

(5) business days to submit questions. The question period is now closed.

2.0 PROPOSAL FORMAT AND PREPARATION INSTRUCTIONS

2.1 PROPOSAL FORMAT

In order to maximize efficiency and minimize the time for proposal evaluation, the paper proposal (and electronic proposal if printed) shall meet format requirements. The proposal shall be limited to the submission of the volumes specified in Table 3.1.1 below. Each volume shall be separately bound in three-ring loose-leaf binders, within the required page limits, and with the specified number of copies.

2.1.1 TEXT

Text type shall be Times New Roman. Except for the reproduced sections of the RFP document, the text size (font) shall be no less than 12-point with normal proportional spacing. Text lines shall have 1.5 line spacing. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software.

2.1.2 PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal and (for paper copies) will not be returned to the Offeror. For electronic CD-ROM submission, no hidden fields, macros, comments, will be read. All information shall be written clearly and be easily accessible. Page limitations may also be placed on ENs, if required. The page limitations for ENs, if any, will be identified in the correspondence forwarding the ENs to the Offerors. When both sides of a sheet of paper display printed material, it shall be counted as two pages. Each volume shall contain a detailed table of contents to delineate what is in the respective volume, which will not be counted in the page limits. Excluded from the maximum page limits: cover pages, tabs, cross-reference matrix, and glossaries. The page limitations specified in Table 3.1.1 shall be treated as maximum limits to assist in the evaluation of each proposal.

2.1.3 PAGE SIZE

A page is defined as each face of a 8 ½ x 11-inch sheet of paper containing information (excludes such things as blank pages, title pages, table of contents, tabs, dividers, glossaries, and indices). Page margins shall be a minimum of 1-inch each for the top, bottom and sides. All material must be contained within the page limits identified for each volume or appendix. The background color of each page of the proposal submission shall be white or ivory paper only. If Final Proposal Revisions (FPR) are required, the same initial proposal page limitations apply for each volume or appendix. Pages shall be numbered sequentially by volume. These page format restrictions shall apply to responses to ENs, and to both electronic and hard copy proposals.

2.1.4 TABLES, CHARTS, GRAPHS, AND FIGURES

Legible tables, charts, graphs, and figures shall be used wherever practical to depict organizations, systems and/or task layout, schedules, plans. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size when printed. Foldout pages shall fold entirely within the volume and count as two (2) pages. For tables, charts, graphs and figures, the text shall be no smaller than Times New Roman 10 point. Text lines in all tables, charts, graphs, and figures shall have single (1) line spacing. All tables, charts, graphs and figures will be included in the page count. Any tables, charts, graphs and/or figures containing smaller than Times New Roman 10 point font will be disregarded. This restriction applies to both electronic and hard copy proposals. Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.1.5 TAB INDEXING

Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections. Tabs/indexes will not count against the page limitations for the respective volume.

2.1.6 GLOSSARY OF TERMS

Each volume shall contain a glossary of all abbreviations, acronyms and/or terms used, with explanation corresponding definition for each. Glossaries do not count against the page limitations for their respective volumes.

2.1.7 BINDING AND LABELING

Each volume shall be separately bound and labeled in standard three-ring, loose leaf binders, and clearly identified on the front and side. The binders should permit the volume to lie flat when open, and allow for easy removal and replacement of pages. Staples shall not be used. A cover sheet should be bound in each book, clearly marked as to volume number, title, copy number, RFP number and the Offeror's name. The same identifying data should be placed on the spine of each binder. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Offeror Bid or Proposal Information and Source Selection Information.

2.2 ELECTRONIC MEDIA OFFERS AND SUBMISSION

2.2.1 To enable the Government to successfully view the proposals electronically, the Offerors shall submit their proposals in Microsoft Office, i.e. Microsoft Word or Microsoft Excel format. These file formats shall be exact duplicates of the paper copies. The Government will use the electronic copies in the evaluation process. The

Government may use the electronic/CD proposal for all purposes; however, there is no requirement for the Government to compare or verify the consistency of the electronic proposal to the paper proposal. In the case of an identified dispute or variation in content, the electronic submitted proposal shall be deemed and treated as the official version for all purposes. Each CD-ROM case and the CD-ROM itself must be labeled as to the Offeror and numbered sequentially in the required number of copies.

2.2.2 File Preparation. All text, including table and figure identifiers, shall be indexed and 100% searchable text using Microsoft Word. All text shall be displayed as a font and not displayed as a bitmap in any proposal volume or appendix to facilitate the ability to copy and paste to another document.

2.2.3 Font and Page Setup. Text font and layout shall be as stated for paper copies.

2.2.4 Other Requirements. The Offeror shall not embed sound or video files into the proposal files. Minimize the use of scanned images and keep embedded graphics as simple as possible.

2.2.5 Proposal Format and Structure. Each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume I through Volume III. Volume IV, Price, shall be submitted on a separate CD-ROM.

2.2.6 Proposal Table of Contents file. This file serves as a table of contents for the proposal information. Also include the list of key terms used in the proposal with their definitions, and a list of acronyms and abbreviations used in the proposal.

2.2.7 Price Data File. Submit an electronically encoded price model in support of the proposed price. Any price model submitted must be consistent with your approved estimating system and must duplicate the logic and mathematical formulas reflected in the paper copy of your proposal. Formulas shall not be hidden and all links cannot exist to files not included with the submission. The Offeror’s submittals shall be free of viruses, Trojans, spyware, and other malicious code for which appropriate detection and removal/quarantine software exists. Price models submitted must comply with the following format requirements:

• Data file should be submitted on a CD.

• Data file should be .XLS file format (MS-Excel 2013 or earlier) compatible format.

2.2.8 Viewing Environment. The Government anticipates viewing the electronic submittals with the following computer software and hardware: 1) IBM-compatible systems, 4.0 GB of RAM, nominal 19 inch color monitors, and standard CD ROM readers, 2) Windows 7 operating system, 3) Microsoft Office 2013, and Internet Explorer 8.0.

2.2.9 ELECTRONIC REFERENCE DOCUMENTS

All referenced documents for this RFP are available at the Federal Business Opportunities (FedBizOpps) website at http://www.fbo.gov. Potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.3.1 PRICE INFORMATION

All price information shall be addressed ONLY in the Price and/or the Contract Documentation Volumes.

References to work hour estimates and material may be addressed in other volumes only as appropriate for justifying labor hours and material.

2.3.2 CLASSIFIED INFORMATION

Proposals shall not contain classified information.

http://www.fbo.gov/

3.0 PROPOSAL VOLUME INSTRUCTIONS AND OTHER REQUIRED DOCUMENTATION

3.1 VOLUMES

Offers will consist of three (3) separate proposal volumes: General & Contract Documentation, Mission Capability, Past Performance, and Price.

3.1.1 PROPOSAL VOLUMES ORGRANIZATION, NUMBER OF COPIES, AND PAGE LIMITS

The Offeror shall prepare the proposal as set forth in Table 3.1.1 and these instructions. The titles and contents of the volumes shall be in accordance with Table 3.1.1. “Original” designates paper/printed submission. In the event that Final Proposal Revisions are required, the Offer shall clearly indicate the revision number within the Volume Name. (Revision X with X indicating the number of the revision.)

Table 3.1.1 - Proposal Organization

VOLUME VOLUME TITLE NO. OF HARD

COPIES

NO OF DIGITAL

COPIES

NUMBER OF

PAGES

DIGITAL

FORMAT

I General & Contract Documentation 1 Original 1 CD-ROMs No Limit Microsoft Word

II Mission Capability 1 Original 1 CD-ROM 125 Pages Microsoft Office

III

NOT

USED

Past Performance 1 Original 1 CD-ROMs See Para

3.3.7.1 Microsoft

Word

IV Price 1 Original 1 CD-ROMs No Limit Microsoft Excel

3.1.2 RECEIPT OF PROPOSALS. Proposals are due as stated in Block 9 on Page 1 of the SF33, and shall be submitted in accordance with the instructions herein. Late proposals may be rejected from consideration IAW FAR

15.208. It is the Offeror’s responsibility to confirm the Government has received the proposal.

3.1.3 All proposals delivered in response to this RFP shall reflect the following in the address label:

• RFP Number: W9124R-15-R-0001

• The Legend. “TO BE DELIVERED UNOPENED TO THE CONTRACTING OFFICER,” and

• The volume copy numbers contained in the each box.

3.1.4 Proposals shall be submitted prior to the closing date and time identified on SF 33 to the following address:

Regular mail/Express Carrier:

Mission and Installation Contracting Command (MICC) ATTN: Jean (Lana) Birdsell 100 COL Joe Jackson Blvd, Suite 2001 Joint Base Lewis-McChord (JBLM), Washington 98438

3.15 Electronic submissions via email or facsimile will not be accepted. Offers shall be mailed through a commercial/Government carrier or hand carried.

3.2 VOLUME I – GENERAL & CONTRACT DOCUMENTATION

3.2.1 Volume I must be clearly marked “VOLUME I - GENERAL & CONTRACT DOCUMENTATION, RFP W9124R-15-R-0001.” Offerors are required to submit a completed SF 33 (Solicitation, Offer and Award) (including acknowledgment of all Amendments), Section B, Section K, and Section I. All final monetary extensions shall be in whole dollars only (to include unit prices). The General Volume shall be organized as follows and contain the identified information.

3.2.2 TAB A, Signature by the Offeror on company letterhead constitutes an offer the Government may accept.

The “original” copy shall be clearly marked under a separate cover and shall be provided without any punched holes. The letter shall also include the acceptance period of no less than 180 days after the date specified for receipt of offers during which the Government may accept the offer to create a binding contract. Offerors providing less than 180 days for Government acceptance after the date offers are due will not be considered and will be rejected.

3.2.3 TAB B, The Offeror shall provide the company/division's street address, county and facility code; CAGE code; DUNS code; size of business (large or small); and labor surplus area designation, if applicable. This same information must be provided if the work for this contract will be performed at any other location(s).

3.2.4 TAB C, Solicitation, Offer and Award - The SF33 shall be submitted fully completed. The Offeror is cautioned that the SF33 must contain an original signature in block 17 of the form. The Offeror shall acknowledge any amendments to the RFP in accordance with the instructions on the SF33 and with Section L, FAR 52.215-1(b), Instruction to Offerors—Competitive Acquisition. The Offeror shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror’s company contractually. Also, identify those individuals authorized to negotiate with the Government.

3.2.5 TAB D, Section B (Supplies or Services and Prices) - Section B shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Items Numbers (CLINs). Offerors shall propose a firm fixed price for each FFP CLIN in Schedule B. The Government has agreed to provide materials as needed. Materials that the Government cannot provide will be captured at the Task Order Level, or through the reimbursable CLINs when authorized. The Offeror shall ensure that the Prices are supported by Attachment 5 (submitted in Volume IV). As part of its proposal, the Offeror will provide the estimated total price (if any) incurred to comply with the enterprise Contractor Manpower Reporting Application (eCMRA) requirement. Offeror will determine, in the Schedule, CLINs X012, to price or not-separately-price the CMRA requirement. CLINS X012 shall be the CLINs under which the Contractor shall bill for all prices associated with the eCMRA requirement. The Offeror shall complete the "Contract Estimated Totals" table located in Section B.

3.2.6 TAB E, Complete the DD Form 254 (Contract Security Classification Specification). DD Form 254 is located as Attachment 4 of the Solicitation.

3.2.7 TAB F, Section K (Representation, Certifications, and Other Statements of Offerors) – The Offeror shall ensure that Section K is submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

3.2.8 TAB G, Section I (Contract Clauses) – The Offeror shall ensure that all applicable Section I clauses/provisions that require the Offeror to complete fill-in information are submitted and thoroughly completed with all blocks filled in with accurate and complete information.

3.2.9 TAB H: New entities that have no past customers shall annotate on a memorandum under TAB H in Volume 1 that they have had no previous clients and that Past Performance questionnaires cannot be provided.

Offerors shall provide a summary list of Past Performance questionnaire recipients to include POCs and phone numbers under TAB H in Volume 1.

3.2.10 TAB I, Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation must be identified. Also include any other data the Offeror chooses to bring to the attention of the PCO. See paragraph 4.4 of this section.

VOLUME II

3.3 FACTOR 1: MISSION CAPABILITY

GENERAL

3.3.1 Volume II must be clearly marked “VOLUME II – MISSION CAPABILITY, RFP W9124R-15-R-0001.”

The purpose of the Mission Capability Volume is to provide the Government the ability to evaluate the management and technical approach of the Offerors to perform the Yuma Proving Ground Installation Support Services requirement. The Offeror’s Mission Capability proposal shall be specific and complete. Legibility, clarity, and coherence are very important. The Offeror’s Mission Capability proposal shall provide as specifically as possible the actual methodologies and system that will be used to accomplish/satisfy the Yuma Proving Ground Installation Support Services requirement. All the requirements specified in the RFP are mandatory. Through proposal submission, the Offeror represents that it will fulfill the requirements specified in the RFP; therefore, it is not necessary or desirable for an Offeror to state this in the proposal. Offerors shall not merely reiterate the objectives or reformulate the requirements specified in the RFP but shall demonstrate a clear and concise approach to meet the requirements. The Mission Capability Proposal shall not include price information, classified information, or "For Official Use Only" information. Evaluation will be against the Mission Capability evaluation factors as specified in the Evaluation Factor for Award section of this RFP. For each planned sub-contractor/teaming member, provide a brief description of the capability the subcontractor/teaming member will provide and/or work it will perform.

FORMAT AND SPECIFIC CONTENT

3.3.2 In the Mission Capability volume, Offerors shall address their proposed approach to meeting the requirements of each evaluation sub-factor, as well as the risks in their proposed approach in terms of mission capability/performance, price, and/or schedule. The Mission Capability volume will provide the basis for evaluating the Offeror’s ability to comply with the specific performance requirements of the PWS.

VOLUME ORGANIZATION

The Mission Capability volume shall be organized according to the following general outline:

Table of Contents List of Table and Drawings Cross Reference Matrix Glossary TAB A: Sub-factor 1 – Technical Understanding TAB B: Sub-factor 2 – Management and Organizational Plan TAB C: Sub-factor 3 – Staffing and Workforce Management Plan

3.3.3 SUB-FACTOR 1: TECHNICAL UNDERSTANDING

The Offeror shall describe its Technical Understanding to satisfy the Government’s requirements. This Factor is rated as Acceptable or Not Acceptable, each Sub-factor is rated as Acceptable or Unacceptable. If any Sub-factor is rated as Not Acceptable, the entire Factor will be rated as Unacceptable. It is very important to the Government that the vendor can demonstrate through these Sub-factors that they have a clear understanding of the requirements for successful full performance.

The Offeror shall demonstrate its understanding of each functional area below by providing an overarching description of each area, including any applicable critical systems, associated risk, and required preventive maintenance plans IAW PWS C.1.5.2. In order to be determined acceptable an Offeror must identify at least one risk per functional area. Each area description will be annotated by the applicable PWS Section it pertains to.

. Planning and Estimating (PWS C.5.3) . Food Service Equipment Maintenance and Repair (PWS C.5.11)

. Pest Control (PWS C.5.12)

. Unaccompanied Personnel Housing Operations (PWS C.5.13)

. Operation, Maintenance, Repair of Electrical Systems and Equipment (PWS C.5.14)

. Operation, Maintenance, Repair of Heating Plants and Equipment (PWS C.5.15)

. Operation, Maintenance, and Repair Water Supply Distribution Systems (PWS C.5.16)

. Operation, Maintenance, and Repair of Sanitary Sewage Collection Systems (PWS C.5.17)

. Operation, Maintenance, and Repair of Air Conditioning/Refrigeration Plants and Evaporative Cooling Systems (PWS C.5.18) . Operation, Maintenance, Repair of Structures and Facilities (PWSC.5.19) . Grounds Maintenance (PWS C.5.20) . Heavy Equipment Operations (PWS C.5.21) . Sanitary Landfill Operations (PWS C.5.22) . Petroleum, Oils, and Lubricants Facility Maintenance (PWS C.5.24) . Cathodic Protection Systems (PWS C.5.25) . Recycling Services (PWS C.5.26)

The Offeror shall describe how it will utilize proposed processes, procedures and approaches and innovations for price savings and efficiencies over the life of the contract, including use of innovations for process reengineering, emerging technologies and management of cross-organizational processes.

The Offeror shall provide notional (for evaluation purposes only) Preventive Maintenance Plans IAW C.1.5.2 of the PWS for the Operation, Maintenance, Repair of Electrical Systems and Equipment, Operation, Maintenance, and Repair of Sanitary Sewage Collection Systems, and Operation, Maintenance, Repair of Structures and Facilities functional areas. The page limit for each plan is five pages. This page limit does not count against the page limit indicated in Table 3.1.1 Volume II. This will demonstrate to the Government the level of understanding regarding preventive maintenance programs. The Government will evaluate the notional PMPs to insure they are within current industry standards, are clear, concise and accomplish the required task.

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Definition Acceptable Sub-Factor 1 clearly meets the minimum requirements of the solicitation.

Unacceptable Sub-Factor 1 does not clearly meet the minimum requirements of the solicitation.

3.3.4 SUB-FACTOR 2: MANAGEMENT AND ORGANIZATIONAL PLAN

The Offeror shall describe its Management and Organizational Plan (including team structure) to satisfy the Government’s requirements as follows:

The Offeror shall submit a detailed organizational chart and narrative that includes its organizational structure;

provides adequate oversight of all functional areas; clearly identifies the key positions, the qualifications of those position(s), responsibilities, and their resumes; and explains what parts of the organization are responsible for what work (identifies each organizational element, i.e., Division/ Branch/ Team, and what work they are responsible for managing and accomplishing; where decision making authority lies within the organization; and clearly describes the work performed by teaming partners).

The Offeror shall explain the process it will employ to ensure workflow process with clear lines of communication between the prime and teaming partners that enable seamless performance.

The Offeror’s proposal shall describe its ability to adjust to changing priorities, timeliness and effectiveness of services rendered. The Offeror’s proposal shall demonstrate their ability to support changing command priorities.

The proposal shall explain how the Offeror will reprioritize the work and how it intends to reintegrate the interrupted work back into the services.

The Offeror shall show how the quality control (QC) approach manages the project at the service order level and explain how they will implement a stand-alone QC plan that validates the services and integrates subcontractors.

The Offeror shall describe how its quality control approach will fit into the organization at a level demonstrating the Offeror’s commitment to a quality organization and that the proposed Quality Control Manager is autonomous from the local Program Manager (PWS C.1.5.1.1).

The Offeror shall demonstrate its proposed interface (vertical and horizontal communication) between on-site project management and off-site corporate management to accomplish the mission. Additionally, it shall explain its interface with the Government (corporate, project teams, Government project managers, contracting officials, inspectors, and users) to ensure smooth mission accomplishment and cooperation with all team members.

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Definition Acceptable Sub-Factor 2 clearly meets the minimum requirements of the solicitation.

Unacceptable Sub-Factor 2 does not clearly meet the minimum requirements of the solicitation.

3.3.5 SUB-FACTOR 3: STAFFING AND WORKFORCE MANAGEMENT PLAN

The Offeror shall describe its Staffing and Workforce Management Plan to satisfy the Government’s requirements as follows:

The vendor will propose their manning levels by labor category in Attachment #21. The staffing information in Attachment #21 is required and will be evaluated to determine risk, and an evaluation of the ability to maintain an adequate staff to successfully accomplish the tasks as described in the PWS, section C5 (excluding management and administrative staff). The Government is interested in a management approach that will result in continuous improvements, and efficiencies that are expected to be reflected in the Mission Capability and Price proposals. The Offeror shall depict staffing for performance by providing manpower matrices depicting the proposed total overall manning (total number of Full Time Equivalents [FTEs]) by work years and labor category and describe their approach for each functional area of the PWS. This document shall not include any pricing information. The Offeror shall not include resumes for this area, only the position description as stated above.

The Offeror’s proposed staffing must be consistent with the staffing addressed in the Price volume. The Offeror will be evaluated to determine if the cross walk between the technical and Price volume is consistent with their approach.

The Offeror shall describe its ability to recruit, hire, retain (to reduce employee turnover) and manage personnel with the knowledge, skills, education, experience, and applicable position descriptions, certifications, training (to include refresher training), and licenses required to perform in accordance with the PWS (in its entirety).

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Definition Acceptable Sub -Factor 3 clearly meets the minimum requirements of the solicitation.

Unacceptable Sub-Factor 3 does not clearly meet the minimum requirements of the solicitation.

3.3.6 Evaluation of Mission Capability.

Mission capability will be rated as Acceptable or Unacceptable as defined in the below listed chart. Based on the evaluation of Volume II, the proposer will be determined to be capable of being considered for Price/Past Performance Trade Off. If a vendor is found to be unacceptable in Volume II, Mission Capability, they will not be considered for trade off. If a vendor is found to be acceptable for Volume II Mission Capability they will be considered for Trade Off if required.

3.3.7 Vendor Provided Projects

3.3.7.1 Specific Relevant Contract Reference Sheet (Attachment L-1)

The vendor is encouraged, but not required to provide specific relevant contract data that will provide additional clarity to the sub-factors for mission capability. The vendor is highly encouraged to provide no less than one, and no more than two references in accordance with the table below and the attachment at L1, to support each sub-factor in Mission Capability. This information will not be evaluated, however, it is an opportunity to provide supplemental information to a reviewer that may further clarify the information or practical application of the sub-factors listed above. Offerors shall provide a summary list of questionnaire recipients to include POCs and phone numbers.

Item Page Limit Exclusions From Page

Limitation Table of Contents Glossary

No Page Limit None

Summary Page Describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner.

Five (5) pages None

Organizational Structure Change History Three (3) pages Pre-published items such as brochures, flyers, reference articles, etc. are excluded

Consent/Client Authorization Letters No page limit None Specific Relevant Contract Reference Sheets Five (5) pages each None List of Questionnaire Recipients No page limit None

Evaluation: Rating:

All the Sub Factors in Volume II found acceptable Acceptable One or More of the Sub-Factors in Volume II found Unacceptable Unacceptable

TECHNICAL ACCEPTABLE/UNACCEPTABLE RATINGS

Rating Definition Acceptable Volume II clearly meets the minimum requirements of the solicitation.

Unacceptable Volume II does not clearly meet the minimum requirements of the solicitation.

3.4 VOLUME III – FACTOR 2: PAST PERFORMANCE

3.4.1 Volume III must be clearly marked “VOLUME III – PAST PERFORMANCE, RFP W9124R-15-R-0001.”

The Past Performance evaluation will be accomplished by reviewing aspects of an Offeror's recent and relevant Past Performance, focusing on and targeting performance which is relevant to the effort as it directly relates to the work being procured under this solicitation and as defined in Section M. No CD or hard copy volume is required for Factor 2.

The Past Performance factor is further divided into the following sub-factors:

a. Sub-factor 1: Recency

b. Sub-factor 2: Relevancy

c. Sub-factor 3: Magnitude

d. Sub-factor 4: Management

In conducting the Past Performance evaluation, the Government reserves the right to use information provided in the Offeror’s Past Performance Volume, past performance questionnaires, and information obtained from other sources available to the Government to include, but not limited to, the Past Performance Information Retrieval System (PPIRS) or other databases, interviews with Program Managers, Contracting Officers, Fee Determining Officials, Defense Contract Management Agency (DCMA), and commercial sources. Offerors are reminded that both independent data and data provided by Offerors in their proposals may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the Offerors. Proposals that do not contain the information requested by this paragraph risk rejection or an unacceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

3.4.1.1 Early Proposal Information. In order to expedite evaluations, Offerors are encouraged, but not required, to have their customers submit their Past Performance Questionnaires any time prior to the closing of the RFP, to the Contract Specialist at the address specified in paragraph 3.1.4.

3.4.1.2 Past Performance information described herein is required on the Offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 10% or greater of the proposed effort based on the total proposed price. The Offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the Offeror so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror's performance.

3.4.1.3 The Offeror SHALL NOT go back any farther than 5 years for the submitted data from the date in Block 5 of the SF33. The past performance data should document a successful history of past contract performance.

3.4.2 Content of Past Performance Volume - **Volume III has been removed from the requirement.

3.4.2.1 Past Performance Questionnaire (Attachment L-2) – The vendor is responsible to use due diligence to demonstrate to the Government a successful history of past contract performance. This vendor shall accomplish this by submitting Past Performance Questionnaires to the points of contact responsible for monitoring performance under previous contracts that support the tasks in the PWS (IAW the Sub-Factors in Section L, 3.4). The points of contact shall return the questionnaires directly to Jean L. Birdsell, Contract Specialist, usarmy.jblm.acc-micc.list.proposals@mail.mil, not later than the proposal due date and time.