Response_to_Vendor_Questions__7_5-4-17_.pdf

Responses to Vendor Questions #7

1 Attachment 5, YPG Price Breakdown; This sheet does not match up to the CLIN structure in the RFP. CLINs x005, 6, 10 and 11 all say they have a plug number and shown below RFP CLIN structure is not the same. Please correct and re issue the correct documents.

Attachment 5 has been revised. Please provide the information requested in Section L and M. The plug numbers should now be in Attach. #5 and the RFP.

2 RFP CLIN

X004

Please clarify if the offeror is responsible for $10,000 in material and labor cost or just labor cost?

CLIN X004 is based on a fully burdened written estimate Not To Exceed $10,000.00 without KO approval.

3 Technical Exhibit 23

All Shall offerors follow the pricing matrix in TE 23 or can offerors propose their own labor mixture for CLIN XX03?

Offerors are responsible for their own workload. TE 23 was provided as a sample of the personnel that may be required under

CLIN X003.

4 Attachment 5, Amend #1

The level or information shown on Attachment 5 is normal for a CPFF but is not for a FFP contract. Would the Government accept just the Section B (as is usual in FFP contracts) and eliminate the need for Attachment 5?

Attachment 5 has been revised. Please provide the information requested in Section L and M. The plug numbers should now be in Attach. #5 and the RFP.

5 Technical Exhibit 23

All Shall offerors follow the pricing matrix in TE 23 or can offerors propose their own labor mixture for CLIN XX03?

Offerors are responsible for their own workload. TE 23 was provided as a sample of the personnel that may be required under

CLIN X003.

6 Attachment 5, Amend #1

The level or information shown on Attachment 5 is normal for a CPFF but is not for a FFP contract. Would the Government accept just the Section B (as is usual in FFP contracts) and eliminate the need for Attachment 5?

Attachment 5 has been revised. Please provide the information requested in Section L and M. The plug numbers should now be in Attach. #5 and the RFP.

7 L.3.2.10 and L.4.4 and 29 of

The RFP indicates that both Volume I and Volume IV should include our exceptions and/or assumptions. Will the Government clarify where offerors should include the cited instructions and the table in 4.4.

Section L has been revised. Please provide the Exceptions and/or Assumptions under the tabs as indicated in para 3.2.10.

8 L.3.1.1 15 of

3.1.1 Proposal Volumes Organization, Number of Copies and Page Limits, shows that for Volume IV, Price we are to submit in a Digital Format of Microsoft Excel. Would the Government allow offerors to submit their cost or pricing information narrative using Microsoft Word instead of Microsoft Excel?

Price information (as in Attachment 5 or other spreadsheets that the offeror may submit) need to be in Excel. See Section L para 4.1.1 and 4.1.2.

9 Amend 1 Sec F

Pages 6 and

Per the amendment, SECTION F - DELIVERIES OR PERFORMANCE had several CLINS modified. We have reviewed the changes and cannot identify what specifically changed under the amendment. Please provide clarification.

Nothing was changed in Section F. Due to changes within some of the CLINs, the contract writing program regenerated the Performance section related to the changed CLINs.

10 L.2.2.2 13 of

Typically offerors use a variety of graphics to depict concepts or even to just show an organizational chart. However, images are not text searchable. Will the Government confirm that graphics are excluded from the “text searchable” requirement?

Organizational charts are not considered graphics. Any chart shall be embedded and labeled in the document so it is searchable.

11 L.2.2.5 and Table 3.1.1 and 15 of

Section L.2.2.5 states that “each volume of the electronic proposal shall be in its own subdirectory on the CD-ROM, sequentially labeled Volume I, Volume II and Volume III” and that Volume IV gets its own CD-ROM. Table 3.1.1 indicates that each volume goes on its own CD- ROM. Will the Government please clarify which of the two options is required? For compliance purposes, will the Government update either section so they mirror each other?

Volume 1, II and IV are required to be separate CDs/hard copy Volumes. A CD containing all volumes is not required.

12 L.2.1.4 13 of

The font size restriction is Times New Roman 10 point font for tables, charts, graphs and figures. Headers and footers tend to include quite a bit of information, including the name of the solicitation, solicitation number, volume name and number as well as non-disclosure statements. Will the Government consider allowing Times New Roman 8 point font for headers and footers?

10 point is the Government standard and uniform to the proposal.

13 L.3.3.2 17 of

Will the Government confirm that the Cross Reference Matrix only pertains to the Technical Volume?

Yes, the outline includes a Cross Reference Matrix for Volume II, Mission Capability.

14 L.2.1.5 and L.2.2.6 and 14 of

Section L.2.1.5 requires a table of contents in each volume. L.2.2.6 “Proposal Table of Contents file” discusses a file that serves as a table of contents, and includes key terms and acronyms. Where does this “file” go? Is it embedded in one of the volumes? Does it get its own

Paragraph 2.2.6 has been deleted.

CD-ROM and binder? Will the Government please clarify the requirements?

15 Att. L-1 For the Past Performance Specific Relevant Contracts Sheet, will the Government permit offerors to remove the introductory narrative/instructions above the table and only use the tables within their volumes?

The narrative/instructions may not be removed.

16 L.3.2.2 15 of

This section asks for the “original” to be clearly marked under a separate cover and provided without any punched holes.

1) There is only a requirement for one hard copy. Is the Government asking for a copy of the cover letter to go behind Tab A and another that is “original” under a separate cover?

2) What does under a separate cover mean? A sealed envelope?

Where does it go? Do we clip it to TAB A or elsewhere?

The cover letter should be protected and identified clearly. Volume I is the administrative volume, it should be a part of this volume.

17 L.3.2.4 16 of

“The SF33 shall be fully completed.” For compliance purposes, will the Government confirm that “fully completed” means boxes 12 – 18?

The offeror is responsible to fill in any box that the form states the offeror is to complete.

18 Vol I Where would the Government like offerors to include SF30s; behind the SF33 in TAB A?

Vendors will incorporate all amendments as a clearly identified tab, per Amendment number, behind the SF 33.

19 C.1.4.8.1.2 C.1-

Qualifications. The Project Manager and Alternate Project Manager are required to have a Secret clearance, yet the qualifications table does not reflect this requirement. Will the Government clarify that the PM and APM must at minimum have an interim clearance to be able to fully perform their duties and update the table accordingly?

The Government is confident in the clarity of the table.

20 L.3.2.6 16 of

The DD Form 254 is required as part of the proposal submission. The DD Form 254 provided as Attachment 4 seems to be a placeholder and also secured. For example, box 6.a. and c. have “FOR PLANNING PURPOSES ONLY” and the document is not editable. Will the Government provide a blank and fillable DD Form 254?

A DD254 is downloadable from the internet as a fillable PDF. A potential site to locate that is www.DTIC.mil.

21 L.4.1.2 26 of

Section L notes that no price information is to be included in any other volume than Price except the SF33 must be signed with a price to be considered complete.” Will the Government please indicate in which block on the SF33 offerors are to include a price? Should that block be

The Price shall be entered in the Contract Estimated Totals table per the instructions at Section L para 3.2.5 past block 18, will the Government confirm that offerors are authorized to fill in those blocks considering those are “to be completed by Government”?

22 L.4.1.2 and L.3.2.5 and 16 of

Section L notes that no price information is to be included in any other volume than Price. Section B is TAB D of Volume I – General & Contract Documentation. Considering that Section B is “Supplies or Services and Prices,” for compliance purposes will the Government include Section B to the exceptions listed in L.4.1.2?

Section L has been revised. The restriction in 4.1.2 does not exist.

23 L.3.2.1, L.3.3.1 and L.3.4.1

15, and 20 of

Volumes I – III are required to be clearly marked “VOLUME X – VOLUME NAME, RFP W9124R-15-R-0001.” Is there a particular way that offerors should mark Volume IV – FACTOR 3: PRICE?

This is an example to use for Volumes I, II, and IV. Complete the titles as appropriate.

24 L 2.2.2 13 of

2.2.2 File Preparation – Within some graphics there are elements of text. In order to properly scale the graphics to be legible and usable within the proposal, in some instances the graphic must be inserted in bitmap or some other graphics format. Please consider allowing the use of the alternate graphic mediums with limited text imbedded within them.

2.2.2 describes the uniform standard used in all Government contracts.

25 L 3.3.2 17 of

Please confirm that the Table of Contents, List of Table and Drawings, Cross Reference Matrix, Glossary and the actual TAB A, TAB B and TAB C are excluded from the 75 page limitation for the volume.

These are not excluded, however, the page limit has been increased to 125 for that volume.

26 L 3.3.4 18 of

This paragraph requires that resumes be submitted for key personnel. Is there a page limit for each resume and are the resumes included or excluded from the 75 page limitation for the volume?

They are not excluded, however, the page limit has been increased to 125 for that volume.

27 L 3.3.7 19 and 20 of

The requirements of this section either duplicate information already required as part of SUB-FACTOR 2: MANAGEMENT AND ORGANIZATIONAL PLAN or is similar in nature and content to past performance requirements. Did the Government intend to require that this information be provided within the Sub factor 3 response or should it be provided as part of past performance in Volume III? In either case, is this content excluded from the overall page limitations from the volume it is presented in?

Offerors may present different projects as they pertain to the factors.

Additionally, is the information being provided under this instruction to be for the same projects we are citing in Volume III, in addition to those projects, or can it be a combination of both?

28 L 3.4 20 of

Please clarify how may past performance citations are permissible for the prime contractor and for any significant subcontractors. Section L

3.3.7.1 and 3.4 provide conflicting information.

These are not conflicting, they are separate requirements with differing and definitive purposes.

29 L 3.3.7.2 20 of

This states that the offeror is encouraged to submit their Past Performance Questionnaires to the Contracting Officer. Paragraph

3.4.2.1 requires that these forms be submitted to the Contracting Officer directly from the offerors customer POC. Please clarify the requirements

The completed PPQ and consent forms are submitted directly from the offeror’s customers to the Government as part of the Past Performance Evaluation Factor. Section L in Amendment 0002, has been revised to clarify that.

30 Reference ‘Attachment_5_YPG_Price_Breakdown_- _for_evaluation_v2’: Can the offeror insert additional columns to accommodate our build-ups?

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

31 In reference to Attachment 5, Tab: BASE, we have found errors in the Government provided formulas:

a. Cell K8 is inconsistent with cells K9-K16

b. Cells X9 through X16 are double-counting lead pay.

Please provide an updated Attachment 5 with corrected formulas.

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

32 PWS,

C.1.4.1, Project Manager, Alternate Project Manager

The government requires the Project Manager and Alternate Project Manager to obtain Secret security clearances.

Will the government sponsor the security clearances for the Project Manager and Alternate Project Manager?

Security investigations are performed by the Government.

33 PWS,

C.1.7.3.1

The contractor shall ensure that Secret clearances are maintained throughout the period of performance for the following personnel; the

1) Security investigations are performed by the Government.

Obtaining Contractor Personnel Security Clearances

Project Manager, designated Alternate Project Managers and locksmith.

The government requires the Project Manager, Alternate Project Manager, and locksmith to maintain Secret clearances throughout the period of performance. 1) Will the government sponsor the security clearance for the locksmith? 2) When must the locksmith's Secret security clearance be initiated?

2) Security investigations begin upon award of the contract.

34 PWS, C.5.2

Work Control

C.5.2.2 Service Order Initiation states: Service orders may be initiated by email, calling or visiting the Service Order Desk at Building 404, during the normal duty hours. Normal duty hours are 0600 to 1630 hours Monday through Thursday. Service orders may be initiated after normal duty hours by calling or visiting the Police Desk at Building 304 or Building 701. These will be entered into the appropriate online tracking system on the next duty day. C.5.2.3 The Service Order Reception Area requires the contractor to attend the area and telephone during normal working hours.

There is no stated requirement for the contractor to attend the Police Desk. Who is responsible for entering after duty hour service orders, and what online tracking system will be used for service order entry?

The Contractor does not attend the Police Desk. After-hour emergencies are referred to the Police Desk by the customer. The Police Desk will notify the Contractor of the emergency. The emergency service order will be entered into GFEBS on the following work day.

35 RFP,

Standard Form 33, Block 9

Block 9 requires offers to be delivered to the MICC at JBLM not later than by 2 p.m., 15 May 2017

Our experience is that a Monday delivery cuts short the time alloted for proposal preparation and production, and presents shipping challenges.

To allow sufficient time for preparation of proposals, production, shipping, and guaranteed delivery, will the government extend the submission date to 2 p.m. 19 May 2017?

Requests for an extension are being considered. Any extension offered will be posted in Amendment 0002.

36 PWS

C.5.20.12, What is the length (Miles or Lineal Foot) of fence line to be maintained under the RFP? Is this work included in the manhours for DPW

There is approximately 459,285 LF of fence line.

Perimeter Fencing

Workload given in Technical Exhibit 2, or is the contractor required to estimate additional hours required to maintain the fence line?

There is not a specific breakdown of grounds maintenance hours, however, some amount of those hours are for clearing the fence line.

37 PWS

C.5.21, Heavy Equipment Operations

Is this work included in the manhours for DPW Workload given in Technical Exhibit 2, or will this work be performed using additional hours?

All heavy equipment work is included in TE 2.

38 Technical Exhibit 5

Many quantities and sizes of the equipment listed are missing

What are the sizes of the sump pumps?

There is no available information on the sump pump sizes.

39 Technical Exhibit 5

There is a single Public Address System listed.

Will the contractor need to maintain other PA systems? If so, how many are there, and what are their locations?

There is only one PA System.

40 Technical Exhibit 5

From the information given the contractor cannot ascertain whether they are a small “under the sink” type separator or an in-ground tank to separate oil from stormwater runoff from an equipment maintenance or other such area?

What are the sizes of the oil water separators?

There is no available information on the capacity of the oil water separators.

41 Technical Exhibit 5

Would the government provide a map of the sewer system? Distribution maps will be provided following contract award.

42 Technical Exhibit 5

What is the overall length of the water system? What are the Pipe Sizes/types? Would the government provide a map?

The specific sizes and types have been added to TE 2.

Distribution maps will be provided following contract award.

43 Technical Exhibit 5

What is the quantity of street lights? There are 1,349 street lights

44 PWS

C.5.22.3

What are the total quantities of refuse received at the sanitary landfill?

Is there a map of this area showing the location of the cover borrow areas and the ingress/egress roadways?

Over the last three fiscal years, the estimate refuse disposed at the sanitary landfill is 1,560 tons. The landfill map will be provided following contract award.

45 PWS

C.5.26

What are the quantities of recycled material received/processed at the recycle area?

There is currently no recycling program at YPG. When the staff become available, then YPG will purchase the materials and equipment to begin the recycling process.

46 PWS

C.5.26

Is there a map showing the location of the Recycle processing area? There is no map at this time.

47 PWS

C.5.26

What systems are currently in use to process recycled materials? There is currently no recycling system at

YPG.

48 PWS

C.5.26

Does the contractor have the benefit of any proceeds received from the sale of recycled material?

The contractor will not receive any proceeds from the sale of recycled material.

49 PWS

Section C.1.4.2.1

On Holidays, the contractor is expected to perform services identified as 24/7 operations such as Utility Plants and Customer Service Operations. A further review of the PWS shows no items Identified or listed as 24/7.

Would the Government identify which contractor items are to have 24/7 operations and staffing?

The contractor will not provide 24/7 operations. The Contractor will not be operating utility plants and the will not operate the customer service desk during non-duty hours.

50 Section B, CLINs X0005, X0006, X0010, and X0011 lists the Unit as “Each”, while the Pricing Breakdown in Attachment 5 shows Unit in dollars. Please clarify what the Unit should be in the Section B CLINs.

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

51 PWS Page

In reference to paragraph C.5.5.2.2, in which CLIN should the offerors capture costs for Priority 2 - Urgent SO?

These service orders will be individually negotiated Task Orders.

52 PWS Page

In reference to paragraph C.5.5.2.3, in which CLIN should the offerors capture costs for Priority 3 - Routine SO?

These service orders will be individually negotiated Task Orders.

53 RFP CLIN

X004

Please clarify if the offeror is responsible for $10,000 in material and labor cost or just labor cost?

CLIN X004 is based on a written estimate that is fully burdened.

54 Att. L-1 N/A This attachment requires that the offeror provide documentation for every time a delivery schedule was revised under the contract. In the case of a contract with multiple IDIQ task orders, all having independent delivery schedules, are these also to be included or does the requirement only apply to the overall base, option years and extensions for a contract?

The Government considers each Delivery/Task Order as a separate contract action. The revised delivery schedule would be a modification due to a delay.

55 PWS Page

In reference to paragraph C.5.13, is the contractor responsible to operate the self help store?

There is no self-help store. The UPH coordinator will purchase self-help supplies on an as-needed basis.

56 L 3.4.2.2 21 of

Does the Government intend for an offeror to provide this summary in both Volumes 2 and 3? Currently Section L states that it is to be provided in both volumes. The same comment applies to the Specific Relevant Contract Reference Sheets. They appear in two places.

Summary is not required in Volume III as the requirement for Volume III has been deleted.

Factor 2 only requires the submission of Past Performance Questionnaires.

57 L 3.4.3.2 21 of

Please clarify which form the Government is discussing here and who the submitter is considered to be. Is it the Specific Relevant Contract Reference Sheets or the Past Performance Questionnaire?

This is the Past Performance Questionnaire being discussed in Section L 3.4.3. These are submitted by the offeror’s customers.

58 L 3.4.3.6 M 3.1.0

22 of

Is an offeror given any positive consideration for submitting 5 qualified past performance examples? Under the described rating structure an offeror submitting one past performance can score the same as an offeror submitting 5. Wouldn’t an offeror with more examples of successfully executed relevant programs be more qualified than an offeror with only a single citation?

Please review Sections L & M for a detailed guide to the Past Performance rating structure.

59 L 3.4.4.3 M 3.2.0

23 of

Under this evaluation model an offeror who submits 5 citations that each cover all of the PWS tasks can be rated the same as an offeror who is only able to cover all areas by combining 5 past performance citations. Why would the Government not look at each citation and determine the relevancy based on its individual merit? Shouldn’t an offeror be scored higher for having a larger body of relevant experience?

Please review Sections L & M for a detailed guide to the Past Performance rating structure.

60 L 3.4.5.2 M 3.3.0

23 0f

Under this evaluation model an offeror who submits 5 citations that each exceed the $36M bar needed to be deemed very relevant can be rated the same as an offeror who is only able to exceed that threshold by combining 5 past performance citations. Why would the Government not look at each citation and determine the magnitude based on its individual merit? Shouldn’t an offeror be scored higher for having a larger body of relevant experience at a greater magnitude?

Please review Sections L & M for a detailed guide to the Past Performance rating structure.

61 C.5.5.2.1. 80 Who is the approval authority for Emergency Service Orders up to $10,000?

COR approval up to $10,000. KO approval is required for over $10,000.

62 C.5.6. 81 Where is a PM work order defined? Who approves PM work orders and what is the dollar limitation? Can PM work orders be used for buildings, facilities and structures in addition to "equipment in place"?

The Contractor’s Preventive Maintenance Plan (PMP) will define all PM’s. The PMP is approved by the KO/COR. The Contractor shall implement the PMP. There is no dollar limit for a PM. PMs can be used for buildings/ facilities/structures for building inspections and Installation Status Report inspections. A individual PM shall be developed for each piece of equipment identified in TE 5.

63 C5.7.5. 82 This section requires that the Contractor schedule IJO workload to "efficiently balance workload with the available manpower" but also prohibits the contractor from using "service order/PM/SJO staff to perform IJO (except for emergency IJOs)". Since Section C.5.7.2

Paragraph C.5.7.2 does not state that there are no potential IJOs. Paragraph C.5.7.2 states for emergency services, IJOs should not be assumed. Emergency response shall be accomplished via a Service Order. If states that there are no potential IJOs, it appears that all non-emergency IJO work must be sub-contracted. Is this the intent?

follow on repairs are required, the Contractor shall provide an estimate and the KO will determine if the follow repairs will be performed by the Contractor.

It is not the intent for non-emergency IJOs to be sub-contracted. It will be up to the Contractor to determine how that work will be performed. The intent is to ensure that SO/PM/SJO staff are not used to perform IJO work.

64 Attachment 5, Amend #1

In accordance with our established Estimating Policies & Procedures, this offeror does not breakout its proposed fringe cost elements to the level of the Government provided Attachment 5. May offerors submit an enhanced Attachment 5, which would still include all of the required Section L, required narrative information? This would allow offerors to supply the Government with the required information while allowing offerors to remain complaint with their established Estimating Policies & Procedures.

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

65 Attachment 5, Amend #1

In accordance with our DCAA approved accounting system this offeror has additional burdens not found in the Government provided Attachment 5. May offerors submit an enhanced Attachment 5 which would include their additional burdens? This would allow offerors to supply the Government with the required information while allowing offerors to remain complaint with their DCAA approved accounting system.

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

66 Attachment 5, Amend #1

In all CLINS, except CLIN X008 the SUTA amount has been specified at $24,100 and in CLIN X008 a rate of 0.50% has been specified. In accordance with our established Estimating Policies & Procedures, this offeror does not breakout its proposed fringe cost elements to the level of the Government provided Attachment 5. May offerors submit an enhanced Attachment 5? This would allow offerors to supply the

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

Government with the required information while allowing offerors to remain complaint with their established Estimating Policies & Procedures. If not, may the offerors be allowed to use the current 2017 State amount of $7,000 and their respective percentage multiplier?

67 N/A N/A In the forthcoming Amendment that will supply the CBA would the Government also include the Plan Description referenced that details the H&W plans and also provide a seniority listing.

The CBA is not negotiated by the Government.

68 C.1.1.1 C.1-5 This section indicates that "YPG Special Community Activities" is one of the functional areas to be performed by offerors. Section C.5.20.11, (Grounds Maintenance, Special Events) gives examples of the support required but does not define the scope of these tasks. Is there a schedule or historical documentation of Special Events? How is support by other trades such as electricians, carpenters, and heavy equipment operators documented and authorized? Are the man-hours associated with this work included in the historical data provided in Attachment 2.

There is no consistent data. Typically, this work is performed under Service Order or Individual Job Order.

69 Attachment 5 and Section B, Amend #1

On Section B, CLIN X005 has a quantity of 100.000, X006 has a quantity of 750,000, CLIN X010 has a quantity of 50,000 and CLIN X011 has a quantity of 50,000. Offerors are to supply their unit and final cost for these quantities.

On Attachment 5 CLIN X005, the Roll Up tab shows an total dollar amount of $100,000, CLIN X006 the Roll Up tab shows a total dollar amount of $750,000, CLIN X010 has a total dollar amount of $50,000 and CLI N X011 has a total dollar amount of $50,000.

Are the Quantities (Section B) and the Dollar Amounts (Attachment 5) meant to be exactly the same? If so should Offerors then complete Section B with a unit cost of $1.00? And once again, how does the co-efficient provided in Attachment 5 for CLIN X005 transfer over to a unit cost in Section B?

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

Due to limitations of the contract writing system, vendors may not be seeing the following:

CLIN 0005 EST $100,000 per year CLIN 0006 EST $750,000 per year

CLINs 0005 and 0006 are IJOs that will be issued as individual Task Orders.

CLIN 0010 $50,000 per year (not separately priced) CLIN 0011 $50,000 per year (not separately priced)

If CLINs X005, X006, X010 and X011 truly NTE plug numbers as indicated on Attachment 5 shouldn’t they also be shown the same on Section B with NTE instead of FFP and no unit price required just they total dollar value?

70 L.3.3.4 and M.2.1.2.ii and 32 of

Will the Government consider excluding resumes from the 75 page limit?

The resumes are not excluded however the 75 page limit is increased to 125 pages.

71 L.3.4.4.2, L. 3.4.4.3 and M.3.2.0

22, 23, and 35 of

There are 16 PWS tasks. In order to receive a “Very Relevant” rating for past performance, offerors are to show performance of 85% or more of these PWS tasks. 85% of 16 equals 13.6, 70% of 16 equals 11.2, 50% of 16 equals 8 and 49% or less equals less than 8. Will the Government clarify exactly how many tasks need to be identified to receive a “Very Relevant” and “Relevant” rating? Recommend 13 and 11.

Please review Sections L & M for the rating criteria.

72 C.1.6.3, C.5.6, C.5.13.

C.5.14, C.5.15, C.5.16, C.5.17, C.5.18, C.5.19, C.5.21, C.5.22, C.5.24.

C.5.25, C.5.26

31, 75, 76, 77, 79, 81, 90, 95, 97, 100, 102, 103, 104, 110, 112, 113, 113, There appear to be a significant number of PWS requirements for which there does not appear to be a CLIN.

What CLIN should contractors use to price the following PWS requirements? C.1.6.3 Safety; C.5.2: Work Control; C.5.3: Planning & Estimating; C.5.4 Work Documentation; C.5.5: Service Orders;

C.5.6: Preventive Maintenance and Operations Requirements;

C.5.13: Unaccompanied Personnel Housing Operations; C.5.14:

Operation, Maintenance & Repair of Electrical Systems and Equipment; C.5.15: Operation, Maintenance & Repair of Heating Plants and Equipment; C.5.16: Operation, Maintenance & Repair of Water Supply Distribution Systems; C.5.17: Operation, Maintenance & Repair of Sanitary Sewer Collection Systems; C.5.18: Operation, Maintenance & Repair of Air Conditioning/Refrigeration Plants & Evaporative Cooling Systems; C.5.19: Operation, Maintenance & Repair of Structures and Facilities; C.5.21: Heavy Equipment Operations; C.5.22: Sanitary Landfill Operations; C.5.24: POL

PWS requirements are potential work that can be performed under this contract and set the scope for IJOs for construction or services.

113, Facility Maintenance; C.5.25: Cathodic Protection Systems Maintenance; and C.5.26: Recycling Services.

73 C.5.5.2.1, C.5.5.2.2 and C.5.5.2.3 and

PWS C.5.5.2.1 requires performance of Emergency Service Orders, PWS C.5.5.2.2 requires performance of Urgent Service Orders, and PWS C.5.5.2.3 requires performance of Routine Service Orders.

Technical Exhibit 2 provides the Total Number of Service Orders by Shop, but does not identify the number of Emergency, Urgent or Routine Service Orders.

Since CLIN 0003 and 0004 requires pricing for only Emergency Service Orders, please provide the Number of Emergency, Urgent, and Routine Service orders for each shop identified on Technical Exhibit 2 Workload History.

The Government has chosen to set an annual limit of possible calls with a Not To Exceed amount for any requirement.

74 PWS

C.1.3.1

C.1-7 Would the Government please confirm that the offeror will not have full responsibility for contract performance until the successful completion of the 45 day transition period?

The Government will make a bilateral award with terms and conditions that must be adhered to.

75 C.5.4.3.1. 78 Shouldn't the S/O Receptionist interface with offeror management personnel first on "unusual questions and situations" before going to Government sources? The use of the old RPMA lettered accounts is interesting especially since the M account is redefined as "Reimbursable of Service" work. Is there a dollar limit on J, K, or M S/Os? These may include significant material and equipment charges.

Performance will be in accordance with the manual cited.

76 C.5.1.8 C.1-

This paragraph states: “Variations in workload shall not limit the Contractor’s obligation to perform services as described to the required level of effort.” Please confirm that this PWS requirement will not limit the contractor’s ability to request and receive equitable adjustments for workload that exceeds the levels presented in the solicitation for bidding purposes or that are determined to be outside of scope.

This contract is written IAW the FAR and that regulation will dictate procedures for equitable adjustments.

77 C.5.15.1 98 PWS C.5.15.1 requires operation and maintenance of heating plants and equipment and identifies Technical Exhibit 5 as the list

Technical Exhibit 24 has been posted to show the sizes for the boilers.

of heating plant equipment. Technical Exhibit 5 identifies 25 Hot Water Boilers and 5 Steam Boilers, but does not give any indication of the boiler size or characteristics.

Please provide the BTU/Hour rating and PSIG rating for these Boilers, and the days of operation of each Boiler.

78 L.2.1.4 33 The past performance evaluation methodology is highly formulaic and appears to avoid the exercise of reasonable judgement in deciding the level of confidence. Where an offeror can demonstrate depth of capability by submitting multiple past performances, how will the government factor in that additional expertise or will the ability to establish a more robust past performance and thus substantiating a superior past performance not be taken into consideration.

Please review Sections L & M for the rating criteria.

79 RFP Section L—1.12.4, page 81 states questions are due 5 days after site visit. Please verify whether this refers to only questions derived from the site visit, or all questions regarding the solicitation.

Amendment 2 has re-opened the question period until 12:00 p.m. PDT, Monday, 8 May 2017.

80 Per Section L—2.1.1, Text lines shall have 1.5 line spacing. For the Offeror to adequately address and respond to all Section L RFP requirements within 75 pages for Mission Capability and since Tables, Charts, Graphs, and Figures are single spaced, would the government please consider changing the line spacing requirements from 1.5 to single line spacing.

This is the Government standard and uniform to the proposal.

81 Per RFP Section L—3.2.6, page 85, please verify the Offeror is to complete only the Contractor information on the DD Form 254. If so, please release a revised DD Form 254 that is editable (current version is locked and is not editable).

A DD254 is downloadable from the internet as a fillable PDF. A potential site to locate that is www.DTIC.mil.

82 Per RFP Section L—Table 3.1.1, please confirm the entire Volume IV—price is to be submitted only in Excel with no Microsoft Word submission, including the Narrative.

Price information (as in Attachment 5 or other spreadsheets that the offeror may submit) need to be in Excel. The narrative needs to be submitted in Word

83 In reference to RFP Section L—3.3.7.1, page 89, these instructions are provided after Volume II – Factor 1: MISSION CAPABILITY and before Volume III – Factor 2: PAST PERFORMANCE. Please clarify where in the proposal this content is expected.

Para 3.3.7.1 describes information that is provided to clarify the information submitted for Factor I, Mission Capability.

84 In reference to RFP Section 3.3.7.1, page 89, please clarify the instructions for the included table.

Section L has been revised through Amendments 0001 and 0002. Please review Section L for instructions.

85 RFP Section L—3.3.3, last paragraph states: “The Offeror shall provide notional (for evaluation purposes only) Preventive Maintenance Plans IAW C.1.5.2 of the PWS for the Electrical Systems Maintenance and Repair, Industrial Waste Water Treatment Plant, and Facilities Maintenance and Repair functional areas.” Please provide clarification if we are responsible for an Industrial Waste Water Treatment Plant or is the Offeror required to provide a PMP for the Sanitary Sewage Collection System instead.

Section L, 3.3.3 has been revised to correct the functional areas being requested.

86 RFP Section L—4.3.1.10, page 28, states “See Paragraph 3.6 of this section for instructions regarding subcontractor proprietary data concerns.” This solicitation does not contain a Section 3.6. Please provide instructions for the submission of a subcontractor’s proprietary pricing data.

Disregard. Section L has been revised. This requirement no longer exists.

87 In reference to TE3, the Lot Size and Acceptable Quality Measure (AQL) appears the be the same for every Required Service (Task). In most cases the Lot Size and AQL appears to have no

TE 3 has been corrected and revised.

relation to the task described. Will there be a revised Technical Exhibit 3 released?

88 Per PWS Section C.5.3, what is the historical workload of the number of projects planned/estimated and number of projects inspected? Will the government please provide the project breakout IAW FAR guidelines for both in accordance with the following table?

Project Size

# projects planned/estimated robjects inspected

Less than $25k

$25k to $100k

$100k to $250k

$250k to $500k

Please provide FAR reference. A search of farsitehill.gov did not provide this guideline.

89 If an Offeror finds errors in Attachment 5, is the Offeror responsible to make corrections, or are we required to use the provided format?

Attachment 5 has been revised. Please utilize the version posted with Amendment 0002.

90 Will a wage determination for DBA be forthcoming? RS Means dictates construction wages when independent of the CBA.