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Document Name(s) i.e. PWS, RFP, Attachment 2.
Page#
Question Disposition
PWS C.5.22, Sanitary Landfill Operations:
· What are the hours of operations for the Landfill?
· What is the workload for the landfill as it does not seem to be included in TE 2?
The YPG landfill is open from 0600 to 1600 hours. From 1600 to 1630 hours, the operators should be making sure the landfill is covered and clean.
Over the last two fiscal years, landfill operations averaged 3750 man-hours.
CLIN x003 Emergency Service Orders, EA 100 Since the contractor is to provide a price per Emergency Service Order as FFP, will the Government provide historical data so we are able to calculate a reasonable and fair price? Without this information, the incumbent has unfair advantage and could lead to a protest.
Historical data indicates an average of 71 Emergency Service Orders,780 man-hours, and approximately $5000.00 annually.
CLIN x004 Emergency Repair, EA 10,000 Since the contractor is to provide a price per Emergency Repair as FFP, will the Government provide historical data so we are able to calculate a reasonable and fair price? Without this information, the incumbent has unfair advantage and could lead to a protest.
Historical data indicates an average of 71 Emergency Service Orders,780 man-hours, and approximately $5000.00 annually.
CLIN x005 Negotiate IJO - Construction, EA 100,000 Since the contractor is to provide a price per Negotiate IJO - Construction as FFP, will the Government provide historical data so we are able to calculate a reasonable and fair price or change to NTE dollar value? Without this information, the incumbent has unfair advantage and could lead to a protest.
DBA work will be provided to the contractor on an as-needed basis. The contractor shall submit DBA labor rates.
CLIN x006 Negotiate IJOs-Services, EA 750,000 Since the contractor is to provide a price per Negotiate IJOs-Services as FFP, will the Government provide historical data so we are able to calculate a reasonable and fair price or change to NTE dollar value? Without this information, the incumbent has unfair advantage and could lead to a protest.
DBA work will be provided to the contractor on an as-needed basis. The contractor shall submit DBA labor rates.
CLINs x010 and x011:
Will government consider changing to COST with a NTE dollar value vs FFP as this is unknown at time of bid? Without this change or information, the incumbent has unfair advantage and could lead to a protest.
CLINs x010 and x011 are to be considered Not Separately Priced items. The contract writing system did not accurately reflect the necessary information.
| Ref. Workload History - Will the Government provide historical data for Food Service Equipment Maintenance & Repair (C.5.4) |
| Historical data indicates an average of 410 man-hour’s annually. |
| In reference to paragraph C.5.6.3, will the government provide the historical workload so offeror can estimate manpower requirements? |
| UPH Furniture Movement averages 76.3 man-hours per year. Non-UPH Furniture Movement averages 467.7 man-hours per year. |
| In reference to paragraph C.5.7, please provide the estimated workload for future IJOs. |
| DBA work will be provided to the contractor on an as-needed basis. The contractor shall submit DBA labor rates. |
| In reference to paragraph C.5.11, please provide the inventory listing of food service equipment that offerors are required to maintain and repair. |
| Food Service Equipment and Repair is performed on an as-needed basis. |
| In reference to paragraph C.5.19.5.6, is the contractor required to perform preventative maintenance on hospital and dental equipment? It yes, please provide inventory of equipment. |
| YPG has a small medical and veterinary clinic. Occasionally, the customer will require work to replace or install equipment. The work will be performed via Service Order or Individual Job Order. |
| In reference to paragraph C.5.19.11, will repairs for vehicle platform beds be issued as a service order? If not, please provide the workload that relates to the vehicle bed repair. |
| Yes. |
| In reference to paragraph C.5.19.12, please provide the historical workload for packaging and crating. |
| There is no workload data for Shipment of Serviceable/ Unserviceable Goods. This is part of normal supply operations. |
| In reference to paragraph C.5.22, please provide the hours of operations for the landfill. |
| 0600-1630 hours, Monday through Thursday. |
| C.5.9, “The contractor shall be responsible for exercising existing manufacturers’ commercial warranties on Government facilities and equipment or facilities, equipment and/or components constructed or installed by the COE…” Please provide a list of systems and equipment under warranty; the length of warranty period left; and whether the warranty covers parts, material, and labor. |
| Warranty information will be provided to the contractor following award of the contract. |
| Would the Government please provide responses to the questions submitted? |
| The Government will answer all questions that have been asked, and will provide additional information as it becomes available, and when it is not clearly in the PWS or Technical Exhibits. |
| Will the Government please provide a conformed solicitation? |
| A conformed copy will be provided when it is complete, or meaningful. |
| Due to the fact that answers to questions previously submitted have not been responded to, would the Government please extend the due date for additional questions after the release of the Amendment? |
| The due date will not be extended at this time. |
| Due to the limited site visit, would the Government please provide a more detailed information packet to offerors providing more clarification on the Real Property and functional areas historical workloads? |
| a. It is the vendor’s responsibility to ask during the site visit to see more if you believe you needed to or needed more time make a better assessment. This is not a reason to extend the period of solicitation; unless you are saying you did, and were not allowed any. |
b. The Government will provide pertinent workload when it is accumulated.
| The lack of information provided at the site visit and the lack of response to questions restricts offerors other than Facility Services Management Incorporated and their potential teaming partner(s) from developing their technical and pricing in the complete and competitive manner, would the Government please extend the due date by at least 30 days? |
| At this time, the Government will not extend the due date 30 days. |
| C.5.12.1, “All pest management services must comply with the intent, objective, and procedures for a sound pest management program as prescribed in the Installation Integrated Pest Management Plan [IPMP]”. Is there an existing IPMP? If, so please provide a copy. |
| The YPG IPMP will be provided to the contractor following award of the contract. |
C.5.14.2.2, “Environmental Compliance Recordkeeping”. Please provide a copy of the “transformer list” of transformers that contain PCB.
C.5.18.6. Technical Exhibit 22, “Ice Making Systems” Technical Exhibit 22 lists only two [2] ice machines. Please provide a list of ice making equipment: make, model, age, and location.
A copy of the transformer list will be provided to the contractor following award of the contract.
TE 22 is the list of GFE issued to the contractor. The ice making equipment listed in TE 22 are not the only ice making equipment the contractor will service. Customers may call in Service Orders for maintenance and repair of customer owned ice machines.
| C.5.19.5.1, “Meter Reading” Please provide a list of all meters to be read by contractor and location. |
| The list of meters will be provided following contract award. The Meter Reading SJO average 519 man-hours per year. |
| C.5.19.6., “Plumbing and Steam Fitting Work” Please further amplify and explain in the contractor’s responsibility for installing hospital and dental equipment. |
| YPG has a small medical and veterinary clinic. Occasionally, the customer will require work to replace or install equipment. The work will be performed via Service Order or Individual Job Order. |
| C.5.20.11, “Special Events” Please provide a history of “Special Events” where the contractor is required to provide labor and equipment. |
| There is no consistent data. Typically, this work is performed under Service Order or Individual Job Order. |
| C.5.21.15, “Sweeping” Who supplies the magnetic airfield Sweeper/Vacuum? Please explain what paved areas of the airfield where we have the sweeping responsibility. Do we sweep the runways? |
| This will either be Government issued or will have to be a rental. Runways and taxiways are swept on an as-needed basis. |
| Technical Exhibit 22, “Government Furnished Property” Technical Exhibit 22 lists several Bobcat attachments. Does the Government furnish a Bobcat? |
| Currently, there is Bobcat equipment in the inventory. |
| Technical Exhibit 22, “Government Furnished Property” Please provide model year and mileage for furnished vehicles. What are the contractor’s requirements for license tags, fuel, and insurance for furnished vehicles and trailers? |
| The mileage will be available upon issue. The contractor is not responsible for license, tags or fuel. The contractor will be liable for damages caused by contractor negligence. |
| Is the contractor requested to estimate DBA work, if so, can the Government please provide the estimated workload? |
| DBA work will be provided to the contractor on an as-needed basis. The contractor shall submit DBA labor rates. |
| C.5.26.3.3. All transported recyclables will be recorded and reported in accordance to Paragraph 5.21.2. Please explain how Paragraph 5.21.2 pertains to Recyclables. |
| The paragraph should cite paragraph C.5.26.2. The PWS shall be corrected. |
| C.5.22.2 The Contractor shall ensure that refuse is disposed of by authorized users. Please explain who are authorized users. |
| The only authorized users are the YPG refuse collection contractor and installation support services (ISS) contractor personnel disposing of wastes generated by ISS activities. No other contractor or Government personnel are authorized without DPW approval. |
| C.5.22.3 Sanitary Landfill Report: The Contractor shall prepare a monthly sanitary landfill report containing total quantities of refuse received and the estimated total cubic yards of refuse disposed of at the landfill during the period. The report will be submitted to the COR within five (5) working days after the end of each month. What methods or measurement will be satisfactory to the Government for the Contractor to employ to measure total quantities of refuse received? |
| The Government will provide a copy of the current monthly report to the contractor, following the award of the contract. Quantities are typically estimated by the landfill operator. |
| C1.6.2.19, Does the contractor or the Government furnish specific “dumpsters” for collection and pick-up of recycled materials such as office paper, cardboard, plastics, and metals? Does the contractor or the Government provide individual containers in buildings and facilities throughout YPG for collection of recyclables? |
| Once the recycling program is put in place, the Government will provide the specific dumpsters and collection receptacles. The Government will provide the individual containers for collection of recyclables. |
| C.1.4.8.3.5, “Uniforms will not be provided by the Government or reimbursed to the contractor for employees other than for Pest Control personnel and ARC Flash [NFPA 70E] rated uniforms for electricians or as approved by the KO.”. To what extent and cost will the Government reimburse the contractor for uniforms for pest Controllers and Electricians? Does the Government include personal protective equipment [required] as part of the uniform of the Electrician [ARC Flash] and for the Pest Controller [Examples: Tyvek Suit and/or respirators? |
| The Government will reimburse ARC Flash equipment for electricians and Tyvek for pest controllers. The contractor normally provides three quotes for these purchases to ensure cost competitiveness. |
| C.1.7.3.1, “The contractor shall ensure that Secret clearances are maintained throughout the period of performance for the following personnel: Project Manager, Alternate Project Manager and locksmith.” What other contractor personnel require Secret clearance other than the Project Manager, Alternate Project Manager and locksmith? |
| At this time, no other contractor personnel will require a secret clearance. |
| C.4.3.1, “Key contractor personnel will be provided Government issued cell phones for official use only”. How many cell phones will the government furnish and what make and model? |
| Cell phones are typically issued to the primary & alternate PM and to the shop leads. Other contractor personnel may be issued a cell phone on a case-by-case basis. |
The make and model of the cell phone will be made available upon issue.
| Reference C.1.4.8.2, states, ““The contractor shall be aware that the process to gain automated system access is a lengthy process and may not be in place prior to contract start”. What is the process for the Contractor to gain automated system access, if access prior to contract start or prior to authorization? |
| The contractor must have personnel who have a need to access the YPG network. Those contractor personnel must complete a national background and security check, complete all training and be issued a Common Access Card (CAC). |
| 38 |
| RFP |
| Page 90 |
| Section L 3.4.1 says, “Proposals that do not contain the information requested by this paragraph risk rejection or an unacceptable performance rating by the Government.” Later in the same paragraph, it says, “In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the Offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, ‘unknown’ shall be considered ‘acceptable.’ ” As these statements contradict each other regarding evaluations, we request clarification. |
| Submission of recent and relevant Past Performance will increase the confidence rating scores. |
Past Performance evaluation criteria were found to be legally sufficient prior to Solicitation.
| All |
| The amendment states that a revised PWS is included, however no highlights or other markings are made in the PWS to indicate revisions. We request that revisions be marked in the PWS and other amended solicitation documents. |
| Comment noted. Future revisions will be highlighted for visibility. |
