ATT_02a_Divisioin_00_Procurement_and_Contracting_Requirements.pdf

1 Division 00 – Procurement & Contracting Requirements

DIVISION 00 – PROCUREMENT & CONTRACTING REQUIREMENTS

SECTION 00100- INSTRUCTION TO BIDDERS

1. Before Starting Construction:

a. Contractor’s Review of Contract Documents:

1. Before undertaking each part of the Work, Contractor will carefully study and compare the Contract Documents and check and verify pertinent figures therein and all applicable field measurements. Contractor will promptly report in writing to the Project Manager any conflict, error, ambiguity, or discrepancy which the Contractor may discover and shall obtain a written interpretation or clarification from the Project Manager before proceeding with any Work affected thereby.

b. Submittals:

1. Before undertaking each part of the Work and before each Pre-Installation

Meeting, Contractor will submit all required information in accordance with

Section 01300- Submittals and the attached Submittal Log. No Work contained within each Section indicated on the Submittal Log is to be started before an approved submittal is received from the PM, through MICC.

c. Pre-Installation Conferences:

1. In addition to the Initial Pre-Construction meeting, there will be a “Pre-

Installation” conference to include, but not limited to the Contractor, Applicable Sub-Contractor, and DPW/ESD PM in attendance before proceeding with the Work.

2. All applicable submittals must be submitted and approved before the Pre-

Installation Conference will be scheduled.

d. Drawings:

1. The Drawings are based on Record Drawings and field observations by the

PM. Discrepancies between the Drawings and actual field conditions may exist. The Bidders will make site visit(s) to fully address all existing conditions. The Contractor is responsible for and shall verify and coordinate all dimensions and details in the drawings prior to preceding with any Work.

Any discrepancies between the Drawings and actual field conditions shall be brought to the attention of the PM in writing immediately.

e. Preliminary Schedule:

1. Within ten calendar days after the Effective Date of the Delivery Order, Contractor will submit to the assigned ESD Inspector for its timely review:

a. A preliminary progress schedule indicating times for starting and completing the various stages of the Work, including Milestones specified in the Contract Documents.

b. A preliminary schedule of values for all of the Work which includes quantities and prices of items which when added together equal the

Delivery Order Price and subdivides the Work into component parts in sufficient detail to serve as a basis for progress payments during the performance of the Work. Such prices will include an appropriate amount of overhead and profit applicable to each item of the Work.

2 Division 00 – Procurement & Contracting Requirements

Section 00100- Instructions to Bidders Cont.

2. Initial Acceptance of Schedules:

a. Unless otherwise provided in the Contract Documents, at least ten calendar days before submission of the first Application of Payment a conference attended by the Contractor, Project Manager and ESD Inspector, and others appropriate will be held to review acceptability of the Schedules. Contractor will have an additional ten days to make corrections and adjustments to the Schedules and resubmit the Schedules. No progress payment will be approved by ESD/CIB

Inspector until acceptable schedules are submitted.

b. Such acceptance of the Schedules will not impose on the ESD Inspector responsibility for the progress schedule, for sequencing, scheduling, or progress of the Work nor interface with or relieve Contractor from Contractor’s full responsibility therefor.

c. Contractor’s schedule of values will be acceptable to the ESD Inspector as to form and substance if it provides a reasonable allocation of the Delivery Order

Price to component parts of the Work.

3. Schedule of Values:

a. The schedule of values established in paragraph 2 will serve as a basis for the progress payments and will be incorporated into a form of Application for

Payment acceptable to the ESD Inspector. Progress payments on account of

Unit Price Work will be based on the number of units completed.

4. Progress Payments:

a. Progress payments will be made in accordance with the approved Schedule of

Values as established in paragraph 2, with a retainage of 20 percent of the assigned value of the assigned Work.

b. If payment is requested on the basis of material and equipment not incorporated in the Work but delivered and suitably stored at the Site, or at another location agreed to in writing, the Application for Payment shall also be accompanied by a bill of sale, invoice, or other documentation warranting that the material and equipment are free and clear of all Liens and evidence that the materials and equipment are covered by appropriate property insurance or other arrangements to protect the Government’s interest therein, all of which must be satisfactory to the ESD Inspector.

5. Liquidated Damages:

a. The parties recognize that Government will suffer financial loss if the Work is not substantially completed within the Contract Time. They also recognize the delays, expense, and difficulty to both parties involved in proving or contesting the amounts of those losses. Instead of proof of those amounts, it is agreed that

Contractor shall be liable for and will pay Government the following amounts

3 Division 00 – Procurement & Contracting Requirements under Occupant’s Damages, and DPW/ESD’s (Engineering Services Division)

Damages, all as liquidated damages, and not as a penalty:

General Construction:

Occupant’s Damages: $ Fill in/day

DPW/ESD Damages: $ 217.00/day

Total Liquidated Damages: $ Fill in Total/day

b. Liquidated Damages will be assessed for the above listed amount(s) for each and every day the Work remains incomplete after the completion date.

c. Completion for the above listed item(s) will be defined as completely installed including all associated appurtenances, tested and ready for the intended service.

6. Daily Reports:

a. Contractor will submit a “Daily Report” to the Project Inspector in a digital format on a daily basis.

b. This daily report will contain names of Contractor’s Representative and Sub-

Contractor’s names on site, site conditions, weather, etc. for each day of Work.

A copy of a Daily Report format will be handed out by Inspections at the Pre-

Construction meeting.

7. Environmental Issues:

a. The Contractor will contact DPW/EMD (Environmental Management

Division) regarding requirements for separation of materials for trash, recycling, and erosion control, etc.

8. Radon Test: A Radon Test is required on Interior Renovation projects.

Contractor will include in his Bid the cost for the Radon Test(s). The Contractor will deliver the results of the test to the PM. The PM will forward the test results to DPW/EMD for interpretation and directives for further action, if required.

9. Information Required for DD 1354:

a. PM will provide a Form 1354 to the Contractor with all areas filled out except

Columns 16, 19 & 28, which the Contractor is to fill in (see attached blank

DD1354).

b. Pertinent information may include, but not limited to, the size of building addition, added sidewalks, area of repurposed spaces, etc. and the cost for each component listed.

c. See Form 1354 Catcode and Unit of Measure, in Excel format, at the end of this specification Section.

d. Final Payment will not be issued until all required information to complete

Form DD1354 is provided, in appropriate units, to the PM.

4 Division 00 – Procurement & Contracting Requirements

10. Repairs to Site:

a. Repair all damage to hardscapes caused during Construction to Pre-

Construction condition.

b. Repair all turf areas in accordance to specification Section 32920- Turfs and

Grasses.

End of Section- 00100

5 Division 00 – Procurement & Contracting Requirements

SECTION 00110- Bid Form

FROM: BIDDER _______________________________________________

ADDRESS _______________________________________________

DATE OF BID: _______________________________________, 20_____

The purpose of the Bid Form is to work in conjunction with formal Contract Documents the Contractor may enter into with Mission and Installation Contracting Command, MICC, Fort Knox, KY.

The Bidder hereby signifies that it is _________ (his/their) intention and purpose to enter into a formal Contract with Mission and Installation Contracting Command, MICC, Fort

Knox, KY, to furnish all labor; materials, tools, equipment, apparatus, supplies, etc., required and to do all the Work necessary for and because of the construction, erection, and/or installation of the proposed

NAME OF PROJECT

for Mission and Installation Contracting Command, MICC, Fort Knox, KY, in accordance with the Contract Documents. This price will include Addenda numbers ** Fill in appropriate Addenda number(s) **

________________________________________________________for the lump sum of

_________________________________________________________________ Dollars

($______________). We further agree to complete the Work in _________ calendar days

After receipt of Notice to Proceed.

Alternate G-1:

Fill in description of Alternate

Add/Deduct a lump sum of ____________________________________________

Dollars ($ _____________)

6 Division 00 – Procurement & Contracting Requirements

Section 00110- Bid Form Cont.

Unit Price No. 1

Fill in description of basis of unit price

Dollars per Square Foot (SF) ($_____________/SF). The base bid will include an allowance of _________ at the unit price stated.

NAME OF SIGNER: ______________________________________________________

(Please Print or Type)

TITLE OF SIGNER: ______________________________________________________

SIGNITURE: ____________________________________________________________

DATE: _________________________________________________________________

End of Section- 00100

7 Division 00 – Procurement & Contracting Requirements

SECTION 00115- LIST OF DRAWINGS

Fill In List

End of Section- 00115

8 Division 00 – Procurement & Contracting Requirements

SECTION 00211- PHASING & PROJECT DESCRIPTION

General: All Work in this application will be in accordance with all applicable to all State

Codes and latest amendments, the NEC, and latest International Building Codes (IBC), Ft.

Knox and UFC Standards. If a conflict arises between State Codes and the IBC, the IBC will supersede the State Code.

Each Contractor and Sub-Contractor will field verify all dimensions and conditions indicated on the drawings that pertain to their trade. The Project Manager will not determine the “Means & Methods” required to assess the existing conditions or various methods the Tradesmen should use to assess the existing conditions. All and any discrepancies will be brought to the attention of the PM in writing immediately.

Contractor must supply and maintain disposal containers for all fluorescent light fixtures.

Fixtures will be disposed to the proper AHJ.

Phasing: Edit as Required for Project Scope

Phasing Definition: Phasing in this application is referencing curtain portions of the Work to be completed or partially completed before other portions of the Work are to begin within this Delivery Order. It is by no means intended to imply a circumvention of construction cost limitations.

Scope of Work is as Follows:

Site/Civil Work:

Describe Sustainment and New Work separately if possible

Interior Demolition:

Describe Interior Demo

Architectural:

Plumbing:

Mechanical:

Electrical:

End of Section- 00211

9 Division 00 – Procurement & Contracting Requirements

SECTION 00251- PRE-BID, PRE-CONSTRUCTION, AND PRE-INSTALLATION

MEETINGS

1. There will be a Pre-Bid “Discovery” Meeting during the Bidding Phase.

Date to be determined by Contracting Officer.

2. There will be a Pre-Construction Meeting, Date, Time and Location to be determined by Contracting Officer and ESD Inspections after Contract award.

3. In addition to the Initial Pre-Construction meeting, there will be a “Pre-Installation” conference to include, but not limited to the Contractor, Applicable Sub-Contractor, and DPW/ESD PM in attendance before proceeding with the following: Augment or Delete as Required

a. Remediation of LBP and asbestos.

b. Installation of Pre-Cast Concrete (Division 3, Section “Plant-Precast

Architectural Concrete”).

c. Installation of Masonry Wall Assemblies (Division 4, Section “Cavity Wall

Masonry System”).

d. Installation of Woodwork (Division 6, Section “Interior Architectural

Woodwork”).

e. Installation of Membrane Waterproofing (Division 7, Section “Composite Sheet

Waterproofing”).

f. Installation of Polyisocyanurate Board Insulation (Division 7, Section “Building

Insulation”).

g. Installation of EIFS (Division 7, Section “Exterior Insulation and Finish

System”).

h. Installation of Roof Insulation and Roofing (Division 7, Section “Foamed-In-

Place Insulation and Roofing”).

i. Installation of Firestopping (Division 7, Section “Firestopping”).

j. Installation of Roof Insulation and Roofing (Division 7, Section “Single-Ply

Membrane Roofing”).

k. Installation of Spray-Applied Fireproofing (Division 7, Section “Spray-Applied

Fire Resistive Materials”).

l. Installation of Roof Shingles (Division 7, “Fiberglass-Based Asphalt Shingles &

Accessories”).

m. Installation of Curtain Wall (Division 8, “Glazed Aluminum Curtain Wall”).

n. Installation of Textured Applied Finish System (Division 9, Section “Interior

Textured Acrylic Finish System (TAFS).

o. Installation of Wire Mesh Partitions (Division 10, “Wire Mesh Partitions”).

p. Installation of Racking System (Division 10, “Steel Storage Technologies”).

q. Installation of MNS (Division 12, “Fire Alarm Systems”).

r. Installation of Sprinkler System (Division 13, “Fire Suppression Piping”).

Section 00251- Pre-Bid and Pre-Installation Meetings Cont.

10 Division 00 – Procurement & Contracting Requirements

s. Initiation of Testing, Adjusting, and Balancing (Division 23, “Testing, Adjusting, and Balancing”).

End of Section- 00251

11 Division 00 – Procurement & Contracting Requirements

SECTION 00311- PRELIMINARY SCHEDULE

See Project Solicitation for Delivery Order dates and Pre-Bid meeting. This Project will

(not) be done in Phases. All Work in the Project Description will be in one single Delivery

Order.

Project duration is Number Written (numeric) calendar days for Substantial Completion from the date of Notice to Begin, with an additional Number Written (numeric) calendar days for Final Completion. Total Project Duration of Number Written (numeric) calendar days.

Contractor must schedule work hours as necessary to meet the required occupancy date.

End of Section- 00311

12 Division 00 – Procurement & Contracting Requirements

SECTION 00312- EXISTING CONDITIONS INFORMATION

1. The Square Footage tabulation is as follows:

Fill In

2. Brief description of conditions and if building will be vacant or not, hours of operation/construction, etc.

End of Section- 00312

13 Division 00 – Procurement & Contracting Requirements

SECTION 00313- EXISTING HAZARDOUS MATERIAL INFORMATION

1. State: See Attachment-1, Lead Based Paint and Asbestos Survey Report for existing hazardous material information.

If applicable

End of Section- 00313