Solicitation Amendment W9115126RA0040003 SF 30.pdf

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

The purpose of this amendment is to Block 14 (Description of Amendment/Modification):

provide final clarification to industry questions, formally establish the mandatory proposal submission method, and incorporate updated attachments. The following documents are hereby formally incorporated into the solicitation:

- Attachment 7 - DoD SAFE Instructions: All proposal submissions must be made exclusively through the DoD SAFE portal in accordance with the procedures detailed in this attachment.

Effective upon the posting of this amendment, submissions made via standard email will not be accepted or evaluated.

- Attachment 8 - Solicitation Clarifications 2026.09.29: This document provides the Government's final and definitive responses to key industry questions. All offerors are required to review this attachment in its entirety.

- Attachment 9 - Industry Questions 2026.09.29 UPDATED: This document has bold and highlighted areas that were updated.

All other terms and conditions of the solicitation remain unchanged.

List of Contract Documents, Exhibits, or Attachments

The attachments table has changed from:

Identifie r

Document Name

Document Description Reference Identifier

Date Line Item Page N umbers

Docum ent Type

Provide d Under Separat e Cover

0020 Attachment 7 - DoD SAFE Instructions v1

Specification 30 Sep

Attach ment

No

0021 Attachment 8 - Solicitation Clarification

2026.09.29 v1

Specification 30 Sep

Attach ment

No

0022 Attachment 9 - Industry Questions 2026.09.29

UPDATED

Specification 30 Sep

Attach ment

No

To:

Identifie Document Document Description Reference Date Line Item Page N Docum Provide

W9115126RA0040003

r Name Identifier umbers ent Type d Under Separat e Cover

0020 Attachment 7 - DoD SAFE Instructions v1

Specification 30 Sep

3 Attach ment

No

0021 Attachment 8 - Solicitation Clarification

2026.09.29 v1

Specification 30 Sep

2 Attach ment

No

0022 Attachment 9 - Industry Questions 2026.09.29

UPDATED

Specification 30 Sep

34 Attach ment

No

The following contract documents were added:

Attachment 7 - DoD SAFE Instructions v1 Attachment 8 - Solicitation Clarification 2026.09.29 v1 Attachment 9 - Industry Questions 2026.09.29 UPDATED

The following contract documents were modified:

Industry Questions 2026.09.24

INFORMATION FROM TO

Contract Document Display Order

19 22

TE-A - Building_Inventory_List UPDATED

INFORMATION FROM TO

Contract Document Display Order

7 10

TE-B - Fort Hood Cantonment Maps

INFORMATION FROM TO

Contract Document Display Order

8 11

TE-C - PWS Custodial Tasks Performance Standards

INFORMATION FROM TO

Contract Document Display Order

9 12

TE-D Example Building Closure Report

INFORMATION FROM TO

Contract Document Display Order

10 13

TE-E - Work_Schedule Example

INFORMATION FROM TO

Contract Document Display Order

11 14

TE-F- MWR Physical Fitness Facilities Operation Hours

INFORMATION FROM TO

Contract Document Display Order

12 15

TE-G Example Waterless Urinal Monthly Report

INFORMATION FROM TO

Contract Document Display Order

13 16

TE-H - Hazardous_Material_Authorization

INFORMATION FROM TO

Contract Document Display Order

14 17

TE-I Building 36048 1ST FL and 2ND FL Areas

INFORMATION FROM TO

Contract Document Display Order

15 18

TE-J Example Annual Service Confirmation Form

INFORMATION FROM TO

Contract Document Display Order

16 19

TE-K Example Complied Monthly Restroom Logs

INFORMATION FROM TO

Contract Document Display Order

17 20

TE-L Pricing Spreadsheet_W91151-26-R-A004_V5

INFORMATION FROM TO

Contract Document Display Order

18 21

The following contract documents Page Counts were changed:

DOCUMENT PAGE COUNTS

DOCUMENT NAME FROM TO

Attachment 7 - DoD SAFE Instructions v1 3

Attachment 8 - Solicitation Clarification 2026.09.29 v1 2

Attachment 9 - Industry Questions 2026.09.29 UPDATED none 34

Miscellaneous text in this section has been modified from:

Section H- Special Contract Requirements for the adding/deleting of buildings.

Adjustments for Square Footage (Adding/Deleting Buildings):

In the event of changes to the Building Inventory List (TE-A) that increase or decrease the maintainable square footage and require an official contract modification (as defined in the Performance Work Statement 5.2), the Government and the Contractor shall negotiate an equitable adjustment.

Pricing Formula: Any adjustment to the contract price shall be calculated proportionately using the Contractor's established price-per-square-foot rates (or applicable unit prices) already established within the Contract Line-Item Numbers (CLINs) for the affected facility type.

Attachment 1: PWS Installation Custodial Services (updated 24 September 2026)

Attachment 2: Wage Determination 2015-5237

Attachment 3: Collective Bargaining Agreement (CBA) UPDATED with 01 APR 2026 Rates

Attachment 4: Past Performance Questionnaire (updated with Contracting Officer & Contract Specialist)

Attachment 5: Relevant Contracts

Attachment 6: Limitation of Subcontracting Review

TE-A Building Inventory List (Updated Building information)

TE-B Fort Hood Cantonment Maps

TE-C PWS Custodial Tasks Performance Standards

TE-D Example Building Closure Report

TE-E Work Schedule Example

TE-F MWR Physical Fitness Facilities Hours of Operations

TE-G Example Waterless Urinal Monthly Report

TE-H Hazardous Material Authorization

TE-I Building 36048 1ST FL and 2ND FL Areas

TE-J Example Annual Service Confirmation Form

TE-K Example Complied Monthly Restroom Logs

TE-L Pricing Spreadsheet (Updated Tabs)

To:

Section H- Special Contract Requirements for the adding/deleting of buildings.

Adjustments for Square Footage (Adding/Deleting Buildings):

In the event of changes to the Building Inventory List (TE-A) that increase or decrease the maintainable square footage and require an official contract modification (as defined in the Performance Work Statement 5.2), the Government and the Contractor shall negotiate an equitable adjustment.

Pricing Formula: Any adjustment to the contract price shall be calculated proportionately using the Contractor's established price-per-square-foot rates (or applicable unit prices) already established within the Contract Line-Item Numbers (CLINs) for the affected facility type.

Attachment 1: PWS Installation Custodial Services (updated 24 September 2026)

Attachment 2: Wage Determination 2015-5237

Attachment 3: Collective Bargaining Agreement (CBA) UPDATED with 01 APR 2026 Rates

Attachment 4: Past Performance Questionnaire (updated with Contracting Officer & Contract Specialist)

Attachment 5: Relevant Contracts

Attachment 6: Limitation of Subcontracting Review

Attachment 7: DoD SAFE Instructions

Attachment 8: Solicitation Clarification 2026.09.29

Attachment 9: Industry Questions 2026.09.29 UPDATING

TE-A Building Inventory List (Updated Building information)

TE-B Fort Hood Cantonment Maps

TE-C PWS Custodial Tasks Performance Standards

TE-D Example Building Closure Report

TE-E Work Schedule Example

TE-F MWR Physical Fitness Facilities Hours of Operations

TE-G Example Waterless Urinal Monthly Report

TE-H Hazardous Material Authorization

TE-I Building 36048 1ST FL and 2ND FL Areas

TE-J Example Annual Service Confirmation Form

TE-K Example Complied Monthly Restroom Logs

TE-L Pricing Spreadsheet (Updated Tabs)

Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services

Miscellaneous text in this section has been modified from:

Proposal Submission

Addendum to RFO FAR Provision 52.212-1

Paragraph (b) Period for acceptance of offers. The period of acceptance of offers is changed from 60 days to 120 days. This paragraph now reads: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

Proposal Preparation Instructions

A. Proposal Submittal and Inquiries

1. Electronic Submission: Proposals shall be submitted electronically prior to the closing date and time identified in block 8 of the SF 1449, to the e-mail addresses below. Electronic submission via e-mail is the only acceptable means to submit proposals. The capacity limit for receipt of files via email is 9MB total file size. If the offeror is sending the email submission with more than 9MB, then the offeror shall send the files in separate email submissions.

a) Contracting Officer: MSG Justin Mansfield: justin.j.mansfield.mil@army.mil

b) Contract Specialist: Robert Sanchez: robert.l.sanchez3.civ@army.mil

2. Prohibited Submissions: Proposal submissions via mail or facsimile will not be accepted.

3. Point of Contact: The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns to the Contract Specialist and Contracting Officer. All questions regarding this solicitation shall be submitted in writing via email not later than October 7, 2026 to the Contracting Officer and Contract Specialist identified below:by 10:00am (CST)

a) Contracting Officer: MSG Justin Mansfield

b) Contract Specialist: Robert Sanchez

4. Inquiries and Amendments: Questions submitted after the specified date/time will not be accepted by the Government. Responses to the questions will be incorporated into an amendment to the solicitation and posted to the SAM.gov website at https://sam.gov for viewing by all potential offerors. Industry questions and answers may or may not have a bearing on the substantive content of the solicitation or the contract requirements, and it should NOT be assumed that the date set for receipt of proposals will be extended. An amendment is posted on September 24, 2026 with the answers to the Industries questions.

5. Site Visit: The Government will hold a site visit at numerous buildings on Fort Hood, Texas on with the site visit beginning at at 575 Sherman Street September 16, 2026, 10:00am (CST) (Building 40001, Room 203), Fort Hood, Texas. A visitor's pass is required for access to the Fort Hood installation, and it can take up to an hour to acquire one. Attendees should plan to arrive early in order to obtain their visitor's pass and arrive at the site visit on time. Refer to the following link for Fort Hood's most current Visitor Pass Policy and Requirements: https://home.

army.mil/hood/my-fort/visitor-information. During the site visit, the technical representatives and /or the Contracting Officer will entertain questions and clarifications of the requirements in the solicitation; however, verbal answers or responses will not be considered official Government answers. For official answers or responses, submit all questions in writing by the specified date /time.

B. General Instructions

W9115126RA0040003

https://sam.gov/ https://home.army.mil/hood/my-fort/visitor-information

1.

2.

3.

4.

5.

6.

7.

8.

Source Selection: The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in the RFO Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and RFO FAR Part 15, Contracting by Negotiations and supplemented by the RFO Defense Federal Acquisition Regulations Supplement (DFARS), and the Army Federal Acquisition Regulations Supplement (AFARS). Offers will be evaluated using the criteria under RFO FAR 52.212-2, "Evaluation Factors." Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and may result in elimination of the proposal from further consideration for contract award.

The Offer: The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFP, concurrence with the Performance Work Statement, and contract type.

Award Without Negotiations: The Government intends to award without negotiation. Offerors are encouraged to present their best technical proposal, past performance proposal, and price proposal in the initial proposal submission. However, in accordance with (IAW) RFO FAR 15.204, should negotiations become necessary, the Government reserves the right to hold negotiations. If this occurs, a competitive range will be determined and offerors notified.

The competitive range may be limited for purposes of efficiency IAW RFO FAR 15.204.

Preparation Approach: Proposal Preparation Instructions outlined in paragraph C below, prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

Solicitation Errors: If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without negotiations.

Contract Files: In accordance with RFO FAR 4.309, the Government will retain one copy of all unsuccessful proposals.

Document Availability: All referenced documents for this solicitation are available on the SAM.

gov website at https://sam.gov. Potential offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

Debriefings: The Contracting Officer will promptly notify offerors of any decision to exclude them from the competitive range, whereupon they may request and receive a debriefing in accordance with RFO FAR 15.206-2 preaward debriefing of offerors. The Contracting Officer will notify offerors who were in the competitive range but were not selected for award in

W9115126RA0040003

https://sam.gov/

9.

accordance with RFO FAR 15.207-2. Upon such notification, unsuccessful offerors may request and receive a debriefing in accordance with the requirements of RFO FAR 15.301-1 postaward debriefing of offerors.

Limitation of Subcontracting Review: No action is required at time of proposal. Offerors are not required to complete or return Attachment 6 (Limitation on Subcontracting Review Letter) with their proposal package. Any such submission at the time of proposal is for informational purpose only and will not be evaluated. However, compliance, calculation, and reporting will be strictly required post-award in accordance with RFO FAR 52.219-14 Class Deviation 2021- O0008, Revision 1 Limitations on Subcontracting for Small Business by completing Attachment 6.

C. Proposal Preparation Instructions

1. Exceptions: Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and subfactors. Failure to meet a requirement may result in an offer being ineligible for award. If the offeror finds it necessary to take exception to any of the requirements specified in this solicitation, the offeror shall clearly identify the applicable section and exception(s) with a complete explanation of why the exception was taken, what benefit accrues to the Government (if any), and its impact, if any, on the performance, schedule, price, and specific requirements of the solicitation. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Offerors are cautioned that taking an exception may render the offer ineligible for award. This information shall be provided in the format below:

Solicitation Document Page /Paragraph

Requirement/Portion Rationale & Impact

Continuation of Supplies or Services and Prices/Costs PWS / Section L&M

Applicable Page and Paragraph Numbers

Identify the requirement or portion to which exception is taken

Describe the rationale and impact of the exception

2. Proposal Volumes: An Offeror's proposal shall consist of four (4) Volumes as detailed in The proposal shall not exceed the stated page limits. If the page limits are the table below.

exceeded, the pages in excess of the limit will not be evaluated. The Government will not accept any changes to the Offeror's proposal after the closing date of the solicitation (See RFO FAR 15.107 for further information regarding late proposals). If clarifications become necessary, page limitations may be placed on responses to Evaluation Notices (ENs). The specified page limits for EN responses will be identified in the letters forwarding ENs to the Offerors.

Volu me

Title Number of Copies

Page Limits

I General 1 electronic copy

No page limit

II Technical 1 electronic copy

35*Updated:

III Past Performance 1 electronic copy

10**

IV Price (Excel & Word for Price Narrative)

1 electronic copy

No page limit

: *UPDATED The 35-page limit for Volume II excludes the following appendices: Key Personnel Resumes, Unpriced Labor Mix Chart, and the Mission-Essential Contractor Services Plan.

UPDATED: **The 10-page limit for Volume III excludes the following administrative documents:

Consent Letters, Client Authorization Letters, and the Organizational Structure Change History.

3. Page Limit Inclusions: Page limit includes all appendices, charts, graphs, diagrams, tables, photographs, drawings.

4. Page Limit Exclusions: Page limit excludes covers for volumes, tables of contents, glossary of abbreviations and acronyms, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts /sections of the proposal. "This page intentionally left blank" will not be counted.

5. Submission Format: Each volume shall be submitted as a separate Adobe PDF, Microsoft Word Document, or Microsoft Excel Spreadsheet file. Proposals shall utilize a font size between 12 and 14, Times New Roman or Arial font, 8.5" X 11" paper, and 1" margins. Each page shall be numbered to eliminate any confusion. In the event an Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. : UPDATED A smaller font size, no less than 8-point, is permissible for text within tables, charts, and graphics, provided the content remains clearly legible.

6. Indexing: Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume. Tab indexing shall be used to identify sections.

7. Glossary: Each volume shall contain a glossary of all abbreviations and acronyms used, with a definition for each.

Proposal Content

Volume I - General

Failure to follow the below Contract Proposal preparation instructions may cause your proposal to be deemed unacceptable by the Government. This Volume shall contain the information identified below and organized in the order it is listed:

Cover Sheet: The offeror shall provide a cover sheet containing the following:

a. Company's name.

b. Solicitation number.

c. The name, title, email address and telephone number of the company/division point of contact regarding decisions made with respect to your proposal and who can obligate your company contractually.

d. The names, company titles, telephone numbers, and email addresses of two (2) individuals that the Offeror has designated as responsible for receiving and responding to Government ENs through ASSIST2Industry.

e. Exceptions/Assumptions (if required) - Identification and explanation of any exceptions or deviations. Additionally, any assumptions used in the proposal preparation shall be identified.

2. Amendment(s): The offeror shall acknowledge any amendment(s) to the solicitation by completing blocks 8 (including the Commercial and Government Entity Code), 15A, 15B and 15C of the SF 30 and including a signed copy of the amendment(s) in the proposal within this section.

3. SF 1449: The SF 1449 shall be submitted fully completed (blocks 12, 17a 17b, 30a, 30b, and 30c) and error free. Note: block 17a shall include company name, address, telephone number, Unique Entity Identifier (UEI)), Tax Identification Number, Commercial and Government Entity [CAGE] code, and email address).

4. Pricing Schedule: Continuation of Supplies or Services and Prices/Costs shall be submitted fully completed and error free. It shall contain the Offeror's prices (unit price and amount) for the established Contract Line Items Numbers (CLINS). It is the offeror's responsibility to ensure the information entered into Continuation of Supplies or Services and Prices/Costs is correct and complete.

5. Representations and Certifications: Offerors shall be registered in the System for Award Management (SAM), in accordance with RFO FAR 52.204-7, when submitting an offer, and shall continue to be registered until time of award, during performance, and through final payment of any contract resulting from this solicitation. Offerors shall be registered for the NAICS code applicable to this solicitation, in SAM, in accordance with Representations and Certifications, when submitting an offer.

Volume II - Technical Factor

Technical Evaluation: The Technical Volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims in the Offeror's proposal. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical factors defined in RFO FAR 52.212-2, Evaluation Factors. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Statements that the offeror understands, can, or will comply with the PWS (including referenced publications, technical data, etc.); statements paraphrasing the PWS or parts thereof (including applicable publications, technical data, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used," will be considered unacceptable. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offeror's proposal.

Technical Subfactors:

a. Subfactor 1: Equipment and Staffing Plan. The offeror must provide an equipment list, a maintenance approach, and staffing plan in strict alignment with the Performance Work Statement (PWS). The equipment portion must identify all applicable major vehicles, equipment, and containers (IAW PWS para 4.0), including their specifications, condition, ownership status, procurement/delivery schedules, and a detailed maintenance plan ensuring safe, reliable operations throughout the contract. The staffing portion must include an organizational chart defining clear lines of authority, communication channels, and all key personnel (IAW PWS para 1.7.18.6). Accompanying the organizational chart, the offeror must provide a written narrative statement confirming that the Project Manager (PM) and Alternate Project Manager (APM) possess full authority to act on behalf of the Contractor and will be physically present on-site during normal duty hours IAW PWS para

1.7.18.6.1. The offeror must provide a staffing narrative that quantitatively details how the proposed staffing levels were derived, explicitly specifying the headcount for the PM, Quality Control Manager (QCM), Quality Control Inspectors (QCI), Custodians, Floor Technicians, and other key staff to demonstrate mathematical alignment with the workload and frequencies in the PAW, TE-A, and TE-C. This narrative must also outline the operational methodology and milestone schedule detailing methods for recruitment, training, retention, and managing rapid attrition and vacancies to ensure continuity of services without disruptions. Additionally, the offeror must provide an unpriced labor mix chart (utilizing the format in TE L-Pricing Spreadsheet) specifying the job title, proposed net productive hours, and prime versus subcontractor designation for each position (complying with RFO FAR 52.219-14). This technical chart must exclude all pricing and hourly rates but must identify whether each position is exempt or covered under the applicable Wage Determination or CBA (Attachment 3), including the corresponding Wage Determination category number or CBA Position Title for each position.

b. Subfactor 2: Quality Control Plan (QCP). The offeror must provide a QCP that specifically addresses how the offeror will manage the quality of work to ensure compliance with PWS 1.7.18.10 and IMCOM Performance Standards (Technical Exhibit C). The plan must detail a description of the inspection system used to verify performance, including specific areas to be inspected on a scheduled and unscheduled basis, the frequency of those inspections, and descriptive text identifying the title and organizational placement of the contractor's QCP inspectors, demonstrating that no lead person or first-line supervisor acts as a Quality Control Inspector. Additionally, the plan must detail corrective action processes for identifying, mitigating, and preventing the recurrence of defective services (e.

g., missed cleanings or facilities not meeting required standards/procedures), a customer complaint resolution process, how the cleaning schedule will be adjusted for newly added facilities, and a hazardous material management plan aligned with contract requirements.

c. Subfactor 3: Phase-In. The offeror must provide a Phase-In plan that outlines a transition of services IAW PWS 1.7.18.8. The plan must include: a timeline with a schedule of all key transition activities, from contract award through the end of the phase-in period, and a description of key personnel responsibilities during the transition period. Additionally, the plan must provide the milestones within the transition schedule describing how onboarding (hiring, badging, employee orientation, and training activities) will be completed in time to provide a workforce meeting all PWS qualification requirements on the initial day of contract performance and timeline for the procurement and establishment of contractor-furnished building. (NOTE: The specific methodologies for onboarding, orientation, and training shall be provided and evaluated under the Staffing Plan subfactor).

d. Subfactor 4: Technical Approach. The offeror must provide a cleaning methodology and operational approach plan detailing cleaning procedures for routine, quarterly and annual tasks that maps these procedures to the Building Inventory List (Technical Exhibit A) and IAW PWS frequencies. The methodology must address procedures for handling operational variances for integrating newly added facilities, managing unscheduled delays, addressing building closures, adjusting cleaning frequencies during shortened holiday workweeks and maintaining continuity of operations. The plan must also incorporate the procedures for security and safety compliance for military installation.

e. Subfactor 5: Management Capability. The offeror must submit written documentation (resumes) for the proposed Program Manager (PM), Alternate Program Manager (APM), Quality Control Manager (QCM), and all designated Quality Control Inspector (QCI) personnel. The resumes for the proposed PM and APM must verify a minimum of two years of documented management experience in custodial services, IAW PWS para 1.7.18.6.1. The resume for the proposed QCM must verify a minimum of two years of documented relative custodial service experience, IAW PWS para 1.7.18.6.2.

Resumes for all designated QCI personnel must verify a minimum of two years of documented, relative, direct custodial service inspection experience, IAW PWS para

1.7.18.6.3. Depending on the size and complexity of the contract, the QCM may also serve as a QCI, provided their resume meets the QCI experience requirements.

Volume III - Past Performance Factor

Assessment Methodology: The Government will perform an assessment on the offeror's Past Performance to arrive at an overall rating. The assessment represents the evaluation of an offeror's past work record to assess the Government's confidence in the offeror's probability of successfully performing as proposed. The Past Performance evaluation will be accomplished by reviewing an Offeror's recent and relevant Past Performance (as defined in RFO FAR 52.212-2), focusing on and targeting performance which is relevant to the effort.

Requirement Scope: Past Performance information described herein is required on the offeror and all subcontractors, teaming partners, and/or joint venture partners proposed to perform 20% of the proposed effort based on the total proposed price. The offeror shall submit, along with the information required in this paragraph, a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of adverse past performance information to the offeror so the offeror can respond to such information. For each identified effort for a commercial customer, the offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the offeror's performance.

a. The offeror must include documentation regarding their relevant past performance as it directly relates to the work being procured under this solicitation. The offeror MUST NOT go back any farther than the past three (3) years for the submitted data. The past performance data shall document a successful history of past contract performance.

b. All Offerors shall submit information substantiating their past performance and compliance with RFO FAR 52.219-8, Utilization of Small Business Concerns to maximize opportunities for small business subcontractors. Offerors shall also provide a statement indicating whether any negative information has been reported in the past three (3) years concerning their past compliance with RFO FAR 52.219-8. If any such negative information is reported, the offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing RFO FAR 52.219-8 shall certify stating as such.

c. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance Volume and information obtained from other sources, such as the Contractor Performance Assessment Reporting System (CPARS) or similar systems, Defense Contract Management Agency (DCMA) and commercial sources. Offerors are reminded that both independent data and data provided by offerors in their proposals may be used by the Government to evaluate offeror past performance. However, the burden of providing thorough, complete, and current past performance information as requested in this paragraph remains with the offerors.

Proposals that do not contain the information requested by this paragraph risk rejection or a less than acceptable performance rating by the Government. All past performance comments received will be taken into account and could affect the overall rating. The overall past performance evaluation is a subjective decision based on the whole of all data received. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see RFO FAR 15.202(c)).

Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, "unknown" shall be considered "acceptable."

3. Submission Requirements: The offeror shall submit a Past Performance Volume containing the information identified below and organized in the order it is listed:

a. Table of Contents.

b. Summary Page. The Offeror shall describe the role of the Offeror and each subcontractor, teaming partner, and joint venture partner that are associated with the three largest relevant efforts. The Offeror shall provide the UEI and CAGE code for each submission.

c. Consent Letters executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing the release of past performance information so the offeror can respond to such information.

d. Up to Three Largest Relevant Efforts. Sheets are limited to 3 pages per reference. The Offeror shall list up to three contract numbers for the largest relevant efforts, in terms of scope (nature of work, complexity, magnitude), relevant efforts (using Attachment 5 - Relevant Contracts) performed during the past 3 years, that the Offeror sent Past

Performance Questionnaires (Attachment 4 - Past Performance Evaluation Questionnaire) for and the point of contact information for the individual(s) to which said questionnaires were sent. Offerors with fewer than three relevant efforts shall provide this information for however many relevant efforts they have available. The offeror shall provide information on problems encountered on the identified contracts and the offeror's corrective actions.

e. Client Authorization Letters, if applicable. The offeror shall provide, for each identified effort for a commercial customer, a client authorization letter authorizing release to the Government of the requested information on the offeror's performance.

f. Organization Structure Change History. Many companies have acquired, been acquired by, or otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past efforts or between conclusion of recent past efforts and this source selection. As a result, it is sometimes difficult to determine what past performance is applicable to this acquisition and/or the Offeror. Therefore, the offeror shall include in this Volume a "roadmap" describing all such changes to the organization. As part of this explanation, show how these changes impact the relevance of any efforts you identify for past performance evaluation. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the offeror, your "roadmap" should be both specifically applicable to the efforts you identify and general enough to apply to efforts on which the Government receives information from other sources.

4. Past Performance Questionnaire: See Attachment 4, Past Performance Questionnaire.

For the contracts identified on each Specific Relevant Contract Reference, the offeror shall forward a copy of the Past Performance Questionnaire to the points of contact responsible for monitoring performance under such contracts. The points of contact shall return the questionnaires directly to the Contracting Officer not later than the solicitation closing date. Any questionnaires not returned directly to the Contracting Officer will not be reviewed and evaluated. The information contained in the questionnaires will be used to evaluate the offeror's past performance. New entities that have no past customers shall annotate on the Summary Page that they have had no previous clients and that the minimum number of questionnaires cannot be provided.

Volume IV - Price Factor

CLIN Pricing: The offeror shall complete Continuation of Supplies or Services and Prices /Costs of the solicitation. The offeror shall submit prices for each CLIN on Technical Exhibit L to the solicitation. The proposed CLIN prices shall sum (roll up) to the respective CLIN prices on Technical Exhibit L, which shall be transferred to Continuation of Supplies or Services and Prices/Costs of the RFP.

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Pricing Spreadsheet: The Offeror shall complete and submit Technical Exhibit L - Pricing Spreadsheet. Specific instructions on completing this pricing spreadsheet are included within Technical Exhibit L - Pricing Spreadsheet on the tab titled "instructions". PLEASE READ THE "INSTRUCTIONS" TAB CAREFULLY! Although formulas are provided in the spreadsheet cells, it is the responsibility of the offeror to verify that all formulas are mathematically correct and align to the offeror's proposed pricing structure. If changes are made to the cells containing formulas, the offeror shall include a statement in the price narrative explaining which fields were changed and the mathematical justification for the change.

Additional Data: In addition to the solicitation data requirements detailed herein, the Contracting Officer may require the offeror to submit additional information after receipt of the offeror's proposal to support the offeror's proposed price in accordance with RFO FAR 15.403-3. The specific nature and details of this information will be specified by the Contracting Officer at the time of the request.

Non-exempt Labor Pricing Instructions:

a. Collective Bargaining Agreement (CBA), (Attachment 3). In accordance with the terms of RFO FAR clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts), offerors are hereby notified that the rates for several of the non-exempt labor categories on the incumbent contract, W91151-21-C-0003, performed by the incumbent, Nugate Group, LLC, are subject to a Collective Bargaining Agreement. RFO FAR 22.1002-3(b)(2) states that a successor contractor must pay wages and fringe benefits (including accrued wages and benefits and prospective increases) to service employees at least equal to those agreed upon by a predecessor contractor under the following conditions-defined in 41 U.S.C.6707(c). (i) The services to be furnished under the proposed contract will be substantially the same as services being furnished by an incumbent contractor whose contract the proposed contract will succeed; (ii) The services will be performed in the same locality; and (iii) The incumbent prime contractor or subcontractor is furnishing such services through the use of service employees whose wages and fringe benefits are the subject of one or more collective bargaining agreements."

b. DOL Guidance: Further CBA guidance regarding successor contracts can be found on the Department of Labor (DOL) website at: https://www.dol.gov/agencies/whd/government-contracts/service-contracts/faq (see VI. Collective Bargaining Agreements). This DOL guidance states the successor contractor's obligation is to ensure that all service employees are paid no less than the wages and fringe benefits if employed under the predecessor's Collective Bargaining Agreement for the first year of the contract.

Accordingly, offerors are hereby informed that the wages and fringe benefits for the labor categories included on the current contract's CBA (Attachment 3) represent the minimum wages and fringe benefits that can be proposed for these categories.

W9115126RA0040003

https://www.dol.gov/agencies/whd/government-contracts/service-contracts/faq

c. Ordering Periods: Offerors shall use the current CBA wages and fringe benefits for all labor classifications covered by the current CBA through all ordering throughout the contract. Wage Determination 2015-5237 Rev 32_12 AUG 2026 applies to this UPDATED solicitation for the proposed non-exempt labor classifications not covered by current contract's CBA throughout the contract.

d. Minimum Requirements: All proposals submitted in response to this solicitation shall propose no less than the applicable minimum wages and fringe benefits required (i.e. either the WD or CBA - whichever takes precedence). Offerors shall not propose escalation of non-exempt labor. RFO FAR 52.222-43 allows for adjustments in non-exempt labor rates and health and welfare (H&W) costs as determined by the Department of Labor through the Wage Determination process. Offerors are hereby encouraged to read RFO FAR clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts), placing particular emphasis on paragraph (e).

5. Exempt Labor Pricing Instructions: Since RFO FAR clause 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) does not apply to exempt employees. Offerors shall account for any anticipated labor rate escalation for exempt employees/ personnel within their proposed firm-fixed-price CLINs for each ordering period beyond the first year. The Government will evaluate the resulting fixed-price CLINs as proposed.

Additional Information: TE-A (Building Inventory List) lists all of the facilities that currently require custodial support. Additionally, the TE provides measurements for the different surfaces, fixtures, etc. within these facilities. There may be conditions in which buildings or maintainable square feet are added to or deleted to this TE, typically as a result of new construction or the demolition of older facilities.

Army 5152.233-4703 AMC-LEVEL PROTEST PROGRAM

If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performances are suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in RFO

FAR 33.103.

If you want to file a protest under the AMC-Level Protest Program, the protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution.

Headquarters U.S. Army Materiel Command Office of Command Counsel

4400 Martin Road Rm: A6SE040.001

Redstone Arsenal, AL 35898-5000

Facsimile number (256)450-8840

The AMC-Level protest procedures are found at: http://www.amc.army.mil/pa /COMMANDCOUNSEL.asp

If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC Level Protest Procedures.

To:

Proposal Submission

Addendum to RFO FAR Provision 52.212-1

Paragraph (b) Period for acceptance of offers. The period of acceptance of offers is changed from 60 days to 120 days. This paragraph now reads: The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

Proposal Preparation Instructions

A. Proposal Submittal and Inquiries

1. Electronic Submission: UPDATED: Effective immediately upon posting of Amendment 0003, the sole and exclusive method for proposal submission is via the Department of Defense (DoD) Secure Access File Exchange (SAFE) portal. All offerors must adhere strictly to the procedures outlined in Attachment 7 - DoD SAFE Instructions. Any proposal, or portion thereof, received via standard email after the posting of Amendment 0003 will be deemed non-compliant and will not be considered for award. The Government will not be responsible for any transmission failures, delays, or security filtering associated with email submissions. Proposals shall be submitted electronically prior to the closing date and time identified in block 8 of the SF 1449, to the e-mail addresses below. Electronic submission via e-mail is the only acceptable means to submit proposals. The capacity limit for receipt of files via email is 9MB total file size.

If the offeror is sending the email submission with more than 9MB, then the offeror shall send the files in separate email submissions.

a) Contracting Officer: MSG Justin Mansfield: justin.j.mansfield.mil@army.mil

b) Contract Specialist: Robert Sanchez: robert.l.sanchez3.civ@army.mil

2. Prohibited Submissions: Proposal submissions via mail or facsimile will not be accepted.

3. Point of Contact: The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Contract Specialist. Address all questions or concerns to the Contract Specialist and Contracting Officer. All questions regarding this solicitation shall be submitted in writing via email not later than October 7, 2026 to the Contracting Officer and Contract Specialist identified below:by 10:00am (CST)

a) Contracting Officer: MSG Justin Mansfield

b) Contract Specialist: Robert Sanchez

4. Inquiries and Amendments: Questions submitted after the specified date/time will not be accepted by the Government. Responses to the questions will be incorporated into an amendment to the solicitation and posted to the SAM.gov website at https://sam.gov for viewing by all potential offerors. Industry questions and answers may or may not have a bearing on the substantive content of the solicitation or the contract requirements, and it should NOT be assumed that the date set for receipt of proposals will be extended. An amendment is posted on September 24, 2026 with the answers to the Industries questions and on UPDATED September 29, 2026 with bold and highlighted areas marking changes.

5. Site Visit: The Government will hold a site visit at numerous buildings on Fort Hood, Texas on with the site visit beginning at at 575 Sherman Street September 16, 2026, 10:00am (CST) (Building 40001, Room 203), Fort Hood, Texas. A visitor's pass is required for access to the Fort Hood installation, and it can take up to an hour to acquire one. Attendees should plan to arrive early in order to obtain their visitor's pass and arrive at the site visit on time. Refer to the following link for Fort Hood's most current Visitor Pass Policy and Requirements: https://home.

army.mil/hood/my-fort/visitor-information. During the site visit, the technical representatives and /or the Contracting Officer will entertain questions and clarifications of the requirements in the solicitation; however, verbal answers or responses will not be considered official Government answers. For official answers or responses, submit all questions in writing by the specified date /time.

B. General Instructions

Source Selection: The selection of a source for award purposes will be conducted utilizing source selection (negotiated) procedures as delineated in the RFO Federal Acquisition Regulation (FAR) Part 12, Acquisition of Commercial Items and RFO FAR Part 15, Contracting by Negotiations and supplemented by the RFO Defense Federal Acquisition Regulations Supplement (DFARS), and the Army Federal Acquisition Regulations Supplement (AFARS). Offers will be evaluated using the criteria under RFO FAR 52.212-2, W9115126RA0040003 https://sam.gov/

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"Evaluation Factors." Noncompliance with the Request for Proposal (RFP) requirements may hamper the Government's ability to properly evaluate the proposal and…