Attachment 8 - Solicitation Clarifications 2026.09.29.pdf
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- Attached to
- Fort Hood Installation Custodial Services
- Solicitation number
- W91151-26-R-A004
About this file
This is a Solicitation Clarification document for Fort Hood Custodial Services (Solicitation W9115126RA004), issued on 29 September 2026, that provides final, definitive guidance on key procurement requirements superseding prior Q&A documents and informal correspondence.
The document clarifies four major areas: (1) Letters of Commitment for Key Personnel are not a requirement for proposal submission and will not be evaluated; (2) Effective with Amendment 0003, proposals must be submitted exclusively via the Department of Defense Secure Access File Exchange (SAFE) portal, with email submissions deemed non-compliant and not considered for award; (3) the procurement remains a 100% HUBZone Set-Aside requiring the prime offeror to be a certified HUBZone small business at proposal submission and award, while joint ventures may include non-HUBZone partners provided the HUBZone partner performs at least 40% of the work per 13 CFR 126.616, and prime contractors must adhere to FAR clause 52.219-14 subcontracting limitations; and (4) a typographical error correction clarifies that the correct map attachment referenced in PWS Section 3.1 is Technical Exhibit B (TE-B) Fort Hood Cantonment Maps, not "Attachment 8."
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Attachment 8 – Solicitation Clarification (29 September 2026) Solicitation W9115126RA004 - Fort Hood Custodial Services
1.0 Purpose
This document provides final, definitive clarification on key requirements in response to industry inquiries. The information herein supersedes any conflicting information that may have been provided in prior Q&A documents or informal correspondence.
2.0 Clarification of Letters of Commitment
• Finding: The Government's Source Selection Plan does not include the evaluation of Letters of Commitment for Key Personnel as a formal requirement.
• Final Determination: The submission of Letters of Commitment is NOT a requirement for proposal submission. Proposals submitted without Letters of
Commitment will not be penalized, and any such letters, if submitted, will not be evaluated. Question Q-217 in the Consolidated Industry Questions document is hereby formally rescinded.
3.0 Clarification on Proposal Submission Method
• Effective immediately upon posting of Amendment 0003, the sole and exclusive method for proposal submission is via the Department of Defense (DoD) Secure
Access File Exchange (SAFE) portal.
• All offerors must adhere strictly to the procedures outlined in Attachment 7 - DoD
SAFE Instructions.
• Any proposal, or portion thereof, received via standard email after the posting of
Amendment 0003 will be deemed non-compliant and will not be considered for award. The Government will not be responsible for any transmission failures, delays, or security filtering associated with email submissions.
4.0 Clarification on HUBZone Joint Ventures & Subcontracting
• This procurement remains a 100% HUBZone Set-Aside.
• Prime Offeror: The prime offeror must be a certified HUBZone small business concern at the time of proposal submission and at the time of award.
• Joint Ventures (JV): A joint venture may include non-HUBZone partners.
However, the JV agreement must comply with 13 CFR 126.616, which requires the HUBZone partner to perform at least 40% of the work.
• Subcontracting: The prime contractor must adhere to the limitations on subcontracting as stipulated in FAR clause 52.219-14.
Attachment 8 – Solicitation Clarification (29 September 2026) Solicitation W9115126RA004 - Fort Hood Custodial Services
5.0 Correction to PWS Reference for Cantonment Maps
• Correction: The reference in PWS Section 3.1 to a "Contractor's Building Site
Map" as "Attachment 8" is a typographical error.
• Clarification: The correct map attachment for this solicitation is Technical Exhibit
B (TE-B) Fort Hood Cantonment Maps. All references to a map in PWS Section
3.1 should be considered as referring to TE-B. A separate "Attachment 8" for maps does not exist for this solicitation.
File details come from the government source that posted it. Updated .