Pre-Bid_minutes,_data.pdf

W50S8R-20-B-0001 - PRE-BID CONFERENCE - SITE VISIT MINUTES

179 AW/MSC 05 November 2019

MEMORANDUM FOR RECORD

SUBJECT: Pre-Bid Conference, Site Visit

Solicitation: W50S8R-20-B-0001, Replace Fire Station

Location and/or Unit: 179th AW, Mansfield Ohio ANG

1. The site visit was conducted on 05 Nov 19, @ 10:00am. List of contractor attendees is attached.

The following Government personnel were present:

a. Gordon Strom, 179AW Contracting Office

b. James Kliewer, LT, 179AW, Contracting Office, OIC

c. Kiet Chung, Maj, 179AW/BCE

2. Everyone was welcomed; handouts of slide show presentation were provided. The following was discussed (see slides for all topics covered):

a. Subcontractors present are not to be considered as an endorsement by the

Government; they are welcome to attend, interact with other contractors of their volition.

b. Any contractors present who have performed work for the Government are to keep discussions and conversations specific to this project only – no sidebar conversations or inquiries related to past, present or future work is to be a topic of discussion. The same applies to any relationships any contractor personnel may have with other

Government personnel who currently work at the 179th Airlift Wing.

c. Pictures are authorized; however, no pictures shall include any part of aircraft or aircraft parking apron/flight line.

d. Bid opening will be in same building/same room as the pre-bid conference (B164-

Aircrew Briefing Room). Contractors are cautioned – should they choose to hand-walk bid package to bid opening, to ensure they hand-deliver package to Contracting

Officer no later than bid closing time.

e. Reminder regarding CLIN’s:

CLIN’s 0001-0004 are composite Base Bid; CLIN’s 0005-0008 are additive bid items (ABI’s). ABI’s are listed in order of importance and will only be included in resulting contract action if price is reasonable and funds are available. Note that none, only one, or all ABI’s may be awarded. ABI’s will be awarded in order (e.g. #4 will not be awarded, if #1-#3 are not awarded).

Note CLIN structure, descriptions of all CLIN’s, and Exhibit A guidance/

Excel document for CLIN 0002.

W50S8R-20-B-0001 - PRE-BID CONFERENCE - SITE VISIT MINUTES

CLIN’s 0003 & 0004 – Single payment items; complete submission/acceptance = authorized to pay.

f. Ensure solicitation is read thoroughly. Note the complete bid package submission requirements.

g. Submission of RFI’s in as timely manner as possible is critical, and will be answered in as expeditiously a manner as possible. In the event that pertinent RFI(s) submitted within the stated timeframes of solicitation are not answered in a timely manner, the bid opening date will most likely be extended to accommodate via solicitation amendment (Contracting Officer determination).

h. ALL RFI’s will be answered on a non-attribution basis; FBO will be sole site/source for obtaining answers/supporting documents if applicable, as well as any official solicitation amendments and/or addendums.

i. Contractors encouraged to ensure they understand availability of utilities (see DIV 1, Part 50, Part 3.3 Availability and Use of Utility Services).

j. Site parking lot area should be fully owned/useable by contractor once onsite (to include staging/storage/etc). Additional staging/storage area is available on base

(gravel lot/Mathis Park).

k. All were reminded that RFI’s shall be in writing (utilizing Attach8-RFI template)/document in expandable format, and are due no later than 5 business days prior to bid due date (20 Nov 19).

l. Contractors (primes and any subcontractors) SHALL NOT contact the

Architect/Engineer (AE) or any personnel who have worked for the AE to assist with design of project, as well as any 179th Civil Engineering (CE) personnel. All

RFI’s/contact related to this project is restricted the Contracting Officer (Gordon

Strom). Subcontractors shall route their RFI’s through prime contractor.

3. There were no other questions at this time; all proceeded to B164 parking lot to view site and surrounding area, where the following was noted.

Note: If there are any questions related to these minutes or any aspect of this project, please contact Gordon Strom at 419-520-6390 or via email gordon.m.strom.mil@mail.mil (questions asked over the phone will be taken out of courtesy; however, the Government will only be responsible for those that are answered in writing).

GORDON STROM, Ohio ANG

Contracting Officer mailto:gordon.m.strom.mil@mail.mil

U N I T E D S T A T E S P R O P E R T Y & F I S C A L O F F I C E R for O H I O

REPLACE FIRE STATION

IFB: W50S8R-20-B-0001

PRE-BID/SITE VISIT CONFERENCE

05 November 2019

Before we get started…

Subcontractors

Presence is not a Government endorsement

Conversations

Past, present, future

Pictures

No aircraft, no apron

Parameters

Red-lines

Bid/Offer

KEY PERSONNEL

Contracting Officer(s)

Elaine Farabee – OH P&C Ofiice

Gordon Strom – 179th AW

LT James Kliewer – 179th AW/OIC

Contracting Officers Representative

Maj Kiet Chung – 179th AW/Acting BCE

Replace Fire Station, B911/SCOPE

Firm-Fixed Price Construction Project

Project No: PBXP 929798 – Replace Fire Station-B911, at Mansfield

Air National Guard Base (MANGB), Mansfield, Ohio. This project is to construct a new fire station utilizing conventional design and construction methods to accommodate the mission of the facility, and shall comply with DoD AT/FP requirements. Facility shall also be capable of supporting flight-line, aircraft, and structural firefighting mission, provide physical fitness, Emergency Management (EM), Emergency Control Center (ECC), and Base Defense Operations

Center (BDOC), and hands‐on training areas. Estimated period of performance (from issuance of notice to proceed) is 660 calendar days.

INVITATION FOR BID (IFB)

UNRESTRICTED

NAISC 236220 $39.5 Million Size Standard

$10,000,000 - $20,000,000

Public Bid Opening 26 Nov 19 @ 1:00 PM

This Bldg. and room (125 pax classroom)

Arrive minimum 15 minutes prior to bid closing, to ensure seating availability (and receipt of bid prior to closing time, if delivering bid at that time).

Late bids will not be accepted.

Base bid is fully funded.

SUBMISSION REQUIREMENTS

SEE SECTION 00010 NOTES AND SECTION 00100

INSTRUCTIONS, CONDITIONS, AND NOTICE TO

OFFERORS.

CLIN’s 0001-0004 are composite Base Bid; CLIN’s 0005-0008 are additive bid items (ABI’s). ABI’s are listed in order of importance and will only be included in resulting contract action if price is reasonable and funds are available. Note that none, only one, or all ABI’s may be awarded. ABI’s will be awarded in order (e.g. #4 will not be awarded, if #1-#3 are not awarded).

Note CLIN structure, descriptions of all CLIN’s, and Exhibit A guidance/ Excel document for CLIN 0002.

CLIN’s 0003 & 0004 – Single payment items; complete submission/acceptance = authorized to pay.

Bids Evaluated IAW DFARS 252.236-7008-Contract Prices, Bid Schedule.

PRICE

As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract resulting from this solicitation to the responsible bidder whose bid, conforming to the invitation for bids, will be most advantageous to the Government, considering price &

Responsibility.

CONSTRUCTION WAGE RATES/BONDS

Most current DOL Construction Wage rates will apply

OH20190099, most current mod #: 10 (20 Sep 19), for Richland County

If wage determination is updated prior to bid closing, amendment will be issued (within 7 calendar days of bid closing date).

BID BOND:

Required SEE 52.228-1

Performance and Payment Bond

Required SEE 52.228-15

IMPORTANT REMINDERS

IFB Award will be made without discussion

READ ENTIRE SOLICITATION REQUIREMENTS

CAREFULLY

Ensure Bid Package is Complete (sec 00010 note 4)

Plus Bid Schedule form

Ensure Section 00600 Reps/Certs are completed

Read Section 010000 General Contract Conditions

Anticipate Award by 30 Dec 2019.

SOLICITATION QUESTIONS

Submit all RFI’s (requests for information) to the Contracting Officer at the email show below. DO NOT contact AE, 179th Civil Engineering personnel or any other Government employee directly. Doing so will only delay your answer. All questions shall come through the

Contracting Office. (See RFI template form attached to FBO for your convenience).

Subject Line: Reference No. SOLICITATION W50S8R-20-B-0001

Email: gordon.m.strom.mil@mail.mil

ANSWERS TO QUESTIONS

All Questions/Requests answered and distributed on a Non-Attribution Basis and will be posted to FBO Web Site.

Addendums will be issued for RFI’s answered and any applicable documents will be posted to FBO.

Amendments will be issued for any Solicitation changes, and will be posted to FBO

Check Web Site Regularly And Don’t Forget To Refresh Web Page 11

HELPFUL WEBSITES

https://beta.sam.gov/

Home will have links to both SAM registration and wage determinations https://www.fbo.gov

Note: as of 08 Nov 19, FBO site will be under beta.SAM website (visit beta.SAM for further details).

IFB DUE DATE

26 Nov19 @ 1:00 PM EST

Will only be changed by issuing an

Amendment to IFB

General Working Conditions

Active parking apron to the west.

Clean-up as needed to prevent Foreign Object Debris (FOD) from blowing around active aircraft areas.

Daily safety briefings by site superintendent.

All vehicles entering the base will be inspected daily.

All on-site workers for any duration shall require a background investigation (base access form); personnel on-site presence required for over 30 days shall require badge.

Deliveries will not require security clearance or Federal personnel escort; however, they shall be coordinated through COR (will cover more in-depth during pre-construction meeting).

General Conditions

Electricity and water available will provided in reasonable amounts to facilitate construction. Note specification requirements for use of utilities (DIV 1, Section 50, Part 3.3 Availability and Use of Utility

Services)

Fuel for temporary heating - if required, shall be furnished by the contractor.

Site for new construction is currently a parking lot, adjacent to aircraft parking apron and security fencing/gate. Primary access shall be through front gate, located off of Harrington Memorial Rd.

END OF PRESENTATION

QUESTIONS