A11 SSA-RFP-09-1018 Text.doc

SSA-RFP-09-1018

PART I – ADDENDUM TO STANDARD FORM 1449

SECTION A –

SCHEDULE OF ITEMS & PRICES

The Contractor shall furnish all supplies, equipment and services required to perform the below items (as detailed in Section B) at the prices listed herein. Note: a copy of this section is provided as Exhibit 11 in Microsoft Excel format.

A-1: Base Year Prices (October 1, 2009 – September 30, 2010)

Mechanical CBA

Custodial CBA

Security CBA

Total All Items (Base Year)

A-2: Option Year I Prices (October 1, 2010 – September 30, 2011)

Quantity

Custodial CBA

Security CBA

Total All Items (Option Year I)

A-3: Option Year II Prices (October 1, 2011 – September 30, 2012)

Custodial CBA

Security CBA

Total All Items (Option Year II)

A-4: Option Year III Prices (October 1, 2012 – September 30, 2013)

Quantity

Custodial CBA

Security CBA

Total All Items (Option Year III)

A-5: Option Year IV Prices (October 1, 2013 – September 30, 2014)

Quantity

Custodial CBA

Security CBA

Total All Items (Option Year IV)

A-6: Option Year V Prices (October 1, 2014 – September 30, 2015)

Custodial CBA

Security CBA

Total All Items (Option Year V)

A-7: Option Year VI Prices (October 1, 2015 – September 30, 2016)

Quantity

Custodial CBA

Security CBA

Total All Items (Option Year VI)

A-8: Option Year VII Prices (October 1, 2016 – September 30, 2017)

Custodial CBA

Security CBA

Total All Items (Option Year VII)

SECTION B- PERFORMANCE WORK STATEMENT

B-1 SCOPE OF WORK

The Contractor shall be fully responsible for the effective and timely accomplishment of the following functions:

· Operation and Maintenance of Building and Mechanical Equipment;

· Elevator Maintenance;

· Utility Operation

· Custodial and Related Services;

· Security Services;

· Operation of Environmental Control Center Services;

· Uninterruptible Power Supply System Maintenance;

· Sustaining Maintenance and Repairs; and

· Operation and Maintenance of Building Automation System (Energy Management and Life Safety).

B-2 SERVICES REQUIRED

a. The purpose of this contract is to establish the Contractor as fully responsible for the management, operation, maintenance and engineering of the Social Security Administration Mid-Atlantic Social Security Center (hereafter referred to as MATSSC), 300 Spring Garden Street, Philadelphia, Pennsylvania, in an efficient, economical, and satisfactory manner. The MATSSC building is approximately 570,585 square foot, 9 story building that houses about 1500 employees.

b. The Contractor shall provide the management, administrative, and technical functions necessary for the effective and timely accomplishment of contract requirements. The Contractor shall develop appropriate plans for the Government’s approval, but the Government will not approve the Contractor’s activities to ensure compliance with the plans. The Contractor shall provide the necessary staff and training required to perform these functions, including the planning, scheduling and allocation of resources.

c. The Contractor shall provide all needed supplies, materials, equipment, vehicles, and services not listed as Government furnished property (GFP) including ladders and material handling equipment.

d. Computerized Maintenance Management System (CMMS)

1) The Contractor shall provide commercially available Computerized Maintenance Management System (CMMS). The CMMS shall have web-based capability and be accessible by multiple users from their work stations. The contractor shall also provide one dedicated computer with access to the CMMS for government use.

2) The Contractor shall use the CMMS to identify, control, track, and schedule preventive maintenance work, service requests, and equipment inventory. The contractor shall track historical maintenance and repair activities (including task, man-hours, materials and other costs associated with work completion) for each work order received during the performance of the contract. All work done by the contractor shall be accomplished under a CMMS work order.

3) The CMMS shall contain the following information at a minimum:

(a) The complete equipment inventory list

(b) All manufacturer's literature, brochures, and pamphlets

(c) Maintenance, operation, and parts list manuals

(d) Warranty information

(e) A copy of all completed Emergency/Service Authorization Forms

(f) Preventive maintenance inspection reports

e. Resources Management

1) The Contractor is responsible for estimating, planning, scheduling, budgeting, authorizing, controlling and accumulating all costs associated with this contract.

2) The Contractor is responsible for timely and accurate forecasting of cost and preparation of budget inputs for all aspects of the Government budget processes which effect facility resources.

3) The Contractor is responsible for providing projected and actual resource data to the Government at such times as specified elsewhere in the contract requirements.

4) The Contractor shall develop and maintain a level of automated data processing capability sufficient to accomplish the above functions and provide comprehensive, timely, and accurate reports to the Government to review and/ or approval.

5) For the purpose of information pertaining to the operations of this building only, the Contractor shall at no additional cost to the Government and at the option of the Government, allow the Government access to its electronic filing system.

f. Operations

1) Operation and maintenance of building and mechanical equipment

The Contractor shall provide all management, supervision, labor, material, supplies, repair parts, tools, and equipment and shall plan, schedule, coordinate, and ensure efficient and economical completion of all work and services. These services shall include maintenance of the mechanical, electrical, and utility systems contained within or servicing this facility. Work shall include: preventive maintenance, repairs, service calls, and building tours. A complete listing of services, requirements and dollar thresholds are described in SECTION E, Exhibit 1.

2) Elevator maintenance

The Contractor shall provide all management, labor, materials, supplies, repair parts, tools, and equipment necessary to provide full elevator maintenance and repair service. A complete listing of services, requirements and thresholds is described in SECTION E, Exhibit 2.

3) Utilities

The contractor shall operate the equipment and systems as efficiently as possible without compromising service. These services are described in SECTION E, Exhibit 3.

4) Custodial and related services

The Contractor shall provide management, supervision, labor, material, supplies and equipment and shall schedule and coordinate custodial services within the facility for all related services, including but not limited to:

· interior cleaning

· exterior cleaning

· landscaping

· snow removal

· pest/rodent control

· trash removal

· recycling

· shredding

These services are described in SECTION E, Exhibit 4.

5) Security

The Contractor shall provide management, labor, material, supplies, uniforms and equipment and shall schedule and coordinate security services within the facility. A complete listing of services and requirements is provided in SECTION E, Exhibit 5.

6) Environmental control center

The Contractor shall provide all management, supervision, labor, materials, and tools for this operation. The Contractor shall also provide any necessary training to ensure all mechanics/ operators/ engineers are proficient in all aspects of the Andover Energy Management and Life Safety Control Services. A complete listing of services and requirements is described in SECTION E, Exhibit 6 and Exhibit 9.

7) Uninterruptible power supply

The Contractor shall provide all management, maintenance, labor, materials and tools to maintain the uninterruptible power supply after October 2, 2013 when the Original Equipment Manufacturers service agreement expires. All requirements are described in SECTION E, Exhibit 7.

8) Sustaining maintenance The Government may request orders for supplies and/or services from the Contractor for alterations, modifications, repairs, or other changes to the physical building and/or building systems which are not required under SECTION E, Exhibit 1 of the Mechanical Maintenance portion of the CFM contract. A listing of services and estimated quantities are provided in SECTION E, Exhibit 8.

NOTE TO OFFERORS: It is anticipated that 90% of all sustaining maintenance will be performed after normal work hours.

For any supplies and/or services that meet the sustaining maintenance requirements but do not have specific line item prices, the Contractor should provide firm, fixed price quotes based on RS Means Guide. The Government may choose to accept the prices without further competition or may choose to award to another Contractor.

9) Miscellaneous Services

The Contractor shall include in its price proposal, miscellaneous services, up to the hours specified in the following categories:

Mechanical maintenance:

100 hours

- include in O&M of Building and Mechanical Equipment line items (A-1.1, A-2.1, et seq.)

Custodial services:

500 hours

- include in Custodial and Related Services line items (A-1.3, A-2.3, et seq.)

Security services:

150 hours

- include in Security Services line items (A-1.4, A-2.4, et seq.)

These hours are on an annual basis to accomplish miscellaneous jobs requested by the Contracting Officer’s Technical Representative (COTR). The types and nature of this work are specifically described in Exhibits 1, 4, and 5 respectively. This provision shall not be construed to include the planned replacement or repair of entire systems. The Contractor shall furnish labor, incidental parts, and tools of the trade. The hours may be outside of the normal building operating hours, at the discretion of the COTR.

10) Additional Service Hours

Additional hours may be required in the event the Government exhausts the designated miscellaneous hours. The Contractor will be provided a four (4) hour advance notification when these services will be required and will be compensated at the hourly rate proposed in Section A. The hours may be outside of the normal building operating hours, at the discretion of the COTR.

B-3 OPERATING HOURS

The Official working hours/days for other than computer operations of the building occupants in the MATSSC are from 5:45 a.m. to 6:15 p.m., Monday through Friday and 6:45 a.m. to 1:45 p.m. on Saturdays and occasional Sundays (exclusive of Federal holidays).

The computer operations hours are from 5:30 a.m. to 6:30 p.m. Monday through Friday, 6:45 a.m. to 3:45 p.m. on Saturdays and .6:45 a.m. to 2:45 p.m. Sundays.

B-4 CONTRACTOR PERSONNEL

a. Independent contractor

The Contractor shall have in its employ at all times a sufficient number of qualified employees to enable it to properly, adequately, safely, and economically manage, operate and maintain the facility. All matters pertaining to the employment, supervision, compensation, promotion, and discharge of such employees are the responsibility of the Contractor, who is in all respects the employer of such employees. The Contractor shall, to the extent necessary, negotiate with any union lawfully entitled to represent such employees and may execute, in his own name and not as agent for the Government, collective bargaining agreements or labor contracts resulting there from. The Contractor represents that it is, and shall continue to be, an equal opportunity employer and must advertise as such. This agreement shall be one with the Contractor engaged independently in the business of managing properties on its on behalf as an independent Contractor. All employment arrangements are therefore solely its concern and the Government shall have no liability with respect thereto.

b. Contract project manager’s representatives

1) The Contractor shall ensure that all contract work is satisfactorily supervised, by a Contract Project Manager (PM). The PM shall be available at all times while contract work is in progress to receive notices, reports, or requests from either the Contracting Officer (CO) or the COTR or Alternate COTR

A Contract Project Manager is a person designated in writing by the Contractor who has complete authority to act for the Contractor during the term of the contract and who is authorized to accept all reports, notices, and all other correspondence on behalf of the Contractor. The Contract Project Manager shall perform a minimum of 40 hours per week on site, Monday through Friday, on a flexible daily tour and notify the COTR of its schedule. Hours worked must be during building operating hours established in B-3.

2) An On-Site Supervisor is required for each of the major functional areas (O&M, security and custodial) and is under the direction of the Contract Project Manager. An On-Site Supervisor must be at the work site 8 hours a day Monday through Friday on a flexible daily tour, excluding Federal holidays. The supervisor may not substitute for the PM except when the PM is on leave or vacation.

3) The Contractor shall, not later than 5 calendar days after the effective date of the contract, provide the COTR with a telephone number(s) which the Government may use at any time to contact either the Contractor, the Contract Project Manager, or the On-Site Supervisors. The Contractor will immediately notify the COTR of any change in these numbers.

4) Neither SSA employees nor other Government employees are authorized to exercise either direct or indirect supervision over, or provide directions to, the Contractor’s employees.

c. Qualifications of personnel

1) The Government must concur in the assignment of any proposed Contract Project Manager, or on-site supervisor, either initial or replacement, before that person undertakes any duties or responsibilities related to this contract. For this purpose, the Contractor will forward to the COTR a completed copy of the “Key Personnel Resume,” for any persons proposed to be employed as a Contract Project Manager and as an On-Site Supervisor.

2) The Contractor’s Project Manager must possess qualifications that clearly demonstrate his or her ability to successfully manage a project of this size, scope, and complexity.

3) Each On-Site Supervisor must possess qualifications that clearly demonstrate his or her ability to successfully perform as a first line supervisor of employees engaged in management of the MATSSC building.

B-5 CONTINUITY OF SERVICES

a. The Contractor fully recognizes that the services covered by this contract are vital to the Government’s mission; and that continuity of the services must be maintained at the utmost proficiency without interruption. Therefore, upon expiration of the contract term or any extension thereof, continuity of the services shall be maintained either directly by Government performance or contract performance as a result of competitive solicitation.

b. In recognition of the above, the Contractor shall, within 30 calendar days of the start of the final option year, develop and submit to the CO for review, a detailed Continuity of Services Plan (COSP) that describes the Contractor’s planned phase-out activities to effect the orderly, efficient and timely transfer of data files, functions, operations, and other system information under the contract. During the re-competition of these services, prospective offerors will be provided a copy of the COSP and be required to address their part in the plan for phase-in/phase out operations.

c. The COSP shall describe, but is not limited to, the current contractor’s planned phase-out activities to ensure the orderly, efficient and timely transfer of functions, operations, and other information. Continuity of services shall be maintained without interruption.

d. A phase-out meeting shall take place prior to contract expiration or, in the event of a contract termination, prior to expiration. This meeting shall initiate the 30-day phase-out period.

e. At the Government’s request, the current contractor shall provide the highest level of expertise for up to 30 days into the successor contractor’s performance period to ensure a seamless transition between the incumbent and successor Contractor. The overlap is intended to provide the government a means to determine that the successor contractor’s performance is satisfactory. This requirement in no way shifts the liability of the successor contractor’s performance to the current contractor.

f. At the conclusion of the contract, the Government will own all building systems information and files. The current contractor shall deliver all of this information to the Government as directed by the Contracting Officer.

B-6 SUPPLIES, MATERIALS, AND EQUIPMENT

a. The Government shall furnish, when and where available, space in the building for the specific uses described below:

1) An office for the Contractor from which to conduct the official business of the contract. SSA will furnish basic office furniture for this office.

2) Space for the Contractor’s employees, such as a locker room and toilet facilities.

3) Space for storage of the bulk supplies, repair or replacement parts, tools, and equipment that the Contractor will use to perform the work specified herein. All hazardous material must be stored within the confines of one area specifically designated by the COTR.

4) Telephone and phone line for internal building use.

The space shall not be used for any other purpose without the written authorization from the COTR. All space furnished for use is subject to inspection by the Government throughout the life of the contract. Locks on space must be approved by the COTR and can not be changed without the approval of the COTR.

b. The Contractor shall furnish:

1) All supplies, materials, tools, repair or replacement parts, equipment, and labor necessary to efficiently and satisfactorily perform the work specified in this contract.

2) A stock of expendable supplies at the building including but not limited to: T-8 fluorescent lamps and electronic ballasts, incandescent bulbs, grease, lubrication oil, air filters, V-belts, wiping rags, refrigerant, etc.

3) A private telephone line for use in making calls outside the building. A cellular phone or pager for emergency contacts from the COTR. All installations of private phones must be approved in advance by the COTR.

c. Suitability/Use

1) All supplies, materials, repair or replacement parts, equipment or tools used or furnished by the Contractor to perform the work specified herein shall be of the type, quality, size, etc., customarily used for such work. Any such items deemed unsuitable by the COTR will be replaced by the Contractor at its expense.

2) The Contractor shall maintain all building space assigned to it and any Government owned equipment it is authorized to use, in a neat, clean, orderly, and working condition at all times and, at the expiration of this contract, it shall return all such property to the Government in the same condition it was at the time it was authorized to use it, normal wear and tear excepted.

3) The Government will not be responsible in any way for damage to or loss of the Contractor’s supplies, materials, tools, equipment, or of its employees’ personal belongings.

4) The Contractor shall take all reasonable precautions, either as directed by the Government or in accordance with sound industrial practice, to safeguard and protect all Government property which it comes in contact with while performing the work specified herein.

5) Government property will not be used by the Contractor or the Contractor’s employees in any manner for any purpose other than performance under this contract.

B-7 COMMUNICATION PLAN

a. The Contractor shall prepare and provide to the CO and COTR a communication plan detailing how the Contractor’s plans on using technology (two-way digital communication) to communicate with SSA, to receive and respond to service calls, emergencies, status of projects, etc. The plan shall be submitted as part of the bid package for the Governments review and approval.

b. The Contractor shall maintain an account with a wireless communication provider, and shall grant the Government continuous access to the Contractor’s staff via wireless communication devices. The Contractor’s staff is defined as contract managers, project managers, supervisors and their alternates, dispatch and administrative personnel, and all mechanical personnel. For this purpose, the Contractor shall furnish the on-site staff with activated two-way radios/cellular phones. At no time shall the Contractor’s staff be without a functioning communication device. The two-way radios/cellular phones shall also be utilized for pages transmitted by the Building Automation System.

A list of phone numbers assigned to the Contractor’s staff shall be provided to the Government and kept current. The initial list shall be presented to the CO no less than five (5) workdays prior to commencement of services. The Contractor’s representatives are required to respond to any and all pages from SSA within 10 minutes.

c. Service Calls

1) The Contractor shall respond to service calls during normal working hours, and to emergency callbacks at all other times. The Government may transmit work orders to the Contractor for a service call or emergency callback response orally, by email, by creation of a work order by a Government employee or representative, or through automated work order generation. The Contractor shall also respond promptly to conditions indicating a deficiency in environmental conditioning, lighting, condition of the facility or equipment, or otherwise that would require response under the contract if identified by the Government, immediately upon notice by any employee of the Contractor.

2) Service Call Response

(a) Emergency Callback Response

The Contractor shall respond to emergency work requests immediately during normal working hours and within one (1) hour outside of normal working hours. The Contractor shall remain on the job until the emergency has been resolved and adequate temporary repairs have been made. The Contractor shall provide a written accounting of any emergency callback, to include a plan for permanent correction of the problem.

(b) Routine Service Call Response

The Contractor shall respond promptly to routine work requests and complete the required work within 2 hours of notification. In those instances where a service call cannot be completed within the 2-hour period due to circumstances beyond the Contractor's control, the Contractor shall immediately notify the COTR with a written request for extension. Where normal working hours end in less than two hours from receipt of the service call, the two hour period granted to the Contractor for service call completion shall constitute time from initiation of the service call to the end of normal working hours, plus such additional time the next working day so as to constitute two hours.

B-8 QUALITY CONTROL

The Contractor shall establish a complete quality control program to assure the requirements of the contract are provided as specified. This program shall be submitted five (5) calendar days prior to performance and shall include but not be limited to, the following:

(a) A system for identifying and correcting deficiencies in the quality of services before the level of performance becomes unacceptable and/or the Government inspectors point out the deficiencies.

(b) A file of all inspections conducted by the Contractor and corrective actions taken. This documentation shall be made available on demand or on a scheduled basis to the Government during the term of the contract.

(c) Procedures for documenting and responding to service calls and tenant complaints.

(d) A training program to ensure all employees meet the contract requirements.

(e) The Contractor shall designate a coordinator for the overall quality control program.

B-9 PERFORMANCE EVALUATION MEETINGS

The Contractor shall meet with the Government weekly during the first month of the contract, and monthly thereafter to discuss the contract performance. A mutual effort will be made to resolve all problems identified. The written minutes of these meetings, prepared by the Contractor, shall be submitted to the Contracting Officer and COTR within 3 calendar days following the meeting. Should the Government not concur in the minutes, the Government shall state, in writing, to the Contractor any areas of disagreement within 3 working days of receipt of the minutes.

B-10 DELIVERY AND REPORTING REQUIREMENTS

The Contractor shall comply with the following schedule of deliverables:

for Project Manager

& On-Site supervisors

date of contract

SECTION B-5

Phase-in/Phase out

Plan 1 copy to CO

30 calendar days after the start of final Option Year

date of contract

SECTION B-8

Quality Control

Program

of the contract

SECTION B-9

Performance Evaluation

Minutes

SECTION B-4.c.1

& COTR

21 calendar days prior to assignment

Questionnaire for Non-Sensitive Positions & Fingerprint charts

SECTION C-4.11

15 calendar days after contract award for new and replacement employees

SECTION C-4.21

Insurance Certificate

1 copy to CO

10 working days after contract award

SECTION C-4.24

Strike Contingency

Plan 1 copy to CO

& COTR

Not later than15 workdays after contract award

EXHIBIT 13

Post-award

Certification 1 copy to CO

& COTR

within 30 calendar days after contract award

EXHIBIT 1

Monthly Progress

Report 1 copy to CO

& COTR

within 5 working days after end of each calendar month

& COTR

30 calendar days after contract award

& COTR

within 5 working days after end of each calendar month

OPERATIONS AND MAINTENANCE

Exhibit 1-Para. 2A

Existing deficiency report

Exhibit 1-Para.

2B (1) Operation plans & procedures

prior to any change

periodic preventive maintenance

report of preventive maintenance being performed on each piece of equipment

Exhibit 1-Para.

2D (3)

the starting date of the contract

Available for inspection by the COTR at all times

30 days after award and semi-annually thereafter.

ELEVATOR MAINTENANCE

Exhibit 1-Para. 2A

Existing deficiencies

performance

Exhibit 2-Para.

2B (2) Detailed Preventive

Maintenance Schedule 1 copy to COTR

10 working days after start contract award

Exhibit 2-Para.

2D (3) Monthly progress

1 copy to COTR

Within 5 working days after end of each calendar month

Exhibit 2-Para.

2K (3) Elevator inspection

1 copy to COTR

As requested

Exhibit 2-Para.

3 (C) Fire alarm test

1 copy to COTR

Within 5 working days after the end of each calendar month

Exhibit 2-Para. 5

Elevator maintenance contract completion inspection report 1 copy to COTR

60 calendar days prior to contract completion date

CUSTODIAL AND RELATED SERVICES

Exhibit 4-Para. 6A

Annual schedule of periodic & daily cleaning

1 copy to COTR & CO

5 working days after the contract award date, and 5 working days prior to the beginning of any option year

equivalent- Periodic cleaning assignments

& reports 1 copy to COTR

Daily while periodic work is in progress

Exhibit 4D-Para. 8

Recycling Plan

Exhibit 4D-Para. 8

Report of recycling revenues

Exhibit 4E

List of pesticides and MSDS 1 copy to COTR

5 working days prior to use

Exhibit 4E

Daily report of pest control activity 1 copy to COTR

Daily during periods of treatment

Exhibit 4G

Snow/ice removal plan including points of contact 1 copy to COTR

By November 1st annually

cleaners & MSDS

SECURITY

Exhibit 5-Para. 2 &

9B

Schedule & Plan of training

1 copy to COTR

10 working days after contract award date

Exhibit 5-Para. 2 &

9B

Resume of Instructor

1 copy to COTR

5 working days prior to commencement of training

Exhibit 5-Para. 3C

Report of additional

Hours

1 copy to COTR

Quarterly, 5 working days after the end of each calendar quarter

Exhibit 5-Para.

5.C.10

Report of Unusual or Emergency Incidents

1 copy to DHS/FPS & COTR

Within 24 hours of occurrence

Exhibit 5-Para. 8C

5 working days prior to assignment

Exhibit 5-Para. 9D

Report of completion of required training 1 copy to COTR

Within 5 working days after completion

OPERATIONAL OF ENVIRONMENTAL CONTROL CENTER

Exhibit 6

5 working days after contract award date or 15 working days prior to replacements. Copies of current licenses to be provided annually.

30 days after award and semi-annually thereafter.

PART II – CONTRACT CLAUSES TERMS AND CONDITIONS

SECTION C – ADDENDUM TO FAR CLAUSE 52.212-4

Subsection C-1 – Revisions to Paragraphs in FAR 52.212-4

52.212-4 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (OCT 2008) --TAILORED.

Not Applicable.

Subsection C-2 – Additional FAR Clauses Incorporated by Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE

(FEB 98)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov

FAR CLAUSE

TITLE AND DATE

52.228-5

INSURANCE -- WORK ON A GOVERNMENT

INSTALLATION (JAN 1997)

52.237-2

PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT AND VEGITATION (APR 1984)

52.237-3

CONTINUITY OF SERVICES (JAN 1991)

52.245-2

GOVERNMENT PROPERTY INSTALLATION

OPERATION SERVICES (JUN 2007)

Subsection C-3 – Additional FAR Clauses Incorporated in Full Text

The following FAR clauses are hereby incorporated into this solicitation/contract by full text as follows. Clauses C-3.1 through C-3.3 apply to Additional Services and Sustaining Maintenance Items only.

C-3.1 52.216-18

ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from contract award through the end of the contract performance period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of clause) C-3.2 52.216-19

ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $200,000.00;

(2) Any order for a combination of items in excess of $200,000; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

C-3.3 52.216-22 INDEFINITE QUANTITY. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the completion date of the task order.

(End of clause)

C-3.4 52.217-8

OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within any time during the contract performance period.

(End of clause)

C-3.5 52.217-9

OPTION TO EXTEND THE TERM OF THE

CONTRACT

(MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within any time during the contract performance period; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 8 years.

(End of clause)

C-3.6 52.232-18

AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

C.3.7 52.232-19

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond ________. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond ________, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

C-3.8 52.252-6

AUTHORIZED DEVIATIONS IN CLAUSES

(APR

1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Social Security Acquisition Regulation (48 CFR Chapter 23) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause) Subsection C-4 – Agency-Specific Terms and Conditions

The following agency-specific terms and conditions are hereby incorporated into this solicitation/contract by full text as follows:

PRIVATE

C-4.1 PRE‑PERFORMANCE CONFERENCE tc \l 2 "D.IV.1

PRE‑PERFORMANCE CONFERENCE"

Prior to commencing work, the Contractor shall meet in conference with the CO and the COTR, at a time specified, to discuss and develop mutual understandings relative to scheduling and administration of work.

C-4.2

DESIGNATION OF GOVERNMENT CONTRACT ADMINSTRATOR

Denita Patterson, Contracting Officer, Division of Facilities Contracts, has been assigned to administer the contractual aspects of this contract. All correspondence that in any way concerns the terms or conditions of this contract shall be submitted directly to Ms. Patterson at the following address:

Social Security Administration

Office of Acquisition and Grants

Attention: Denita Patterson 7111 Security Blvd.

1st Floor, Rear Entrance Baltimore, MD 21244-1811 Ms. Patterson may also be contacted by telephone at (410) 966-4666, or by e-mail at Denita.Patterson @ssa.gov.

C-4.3

DESIGNATION OF GOVERNMENT CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR)

The individual(s) named below is hereby designated as the Government COTR. If an alternate COTR is also listed below, that person will serve in the COTR’s stead when the COTR is unavailable. The COTR is responsible for the technical administration of this contract, in accordance with the provisions of the clause included herein entitled, “Technical Direction.” (to be completed at award)

TITLE

NAME

Address

COTR

Social Security Administration

Mid-Atlantic Social Security Center

Chief of Building Management

300 Spring Garden Street

Philadelphia, PA 19123 Alt COTRs:

Social Security Administration

Mid-Atlantic Social Security Center

Building Management Division

300 Spring Garden Street

Philadelphia, PA 19123 The COTR, or his/her authorized representative, will be responsible for coordinating with the contractor the technical aspects of the contract. The COTR is not authorized to make any changes, which affect the contract amount, terms or conditions. The contracting officer is the only person with the authority to act as agent of the Government under this contract. Only the contracting officer has authority to: (1) direct or negotiate any changes in the Statement of Work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract.

C-4.4 TECHNICAL DIRECTIONtc \l 0 "002D.II.3

TECHNICAL DIRECTION"

Performance of the work under this contract shall be subject to the technical direction of the COTR. The term "technical direction" is defined to include, without limitation, the following:

(a) Directions to the Contractor which redirect the contract effort, shift…