A11 Section E-EXHIBIT 9 BMC Fire Alarm System.doc

SSA-RFP-09-1018

SECTION E – EXHIBIT 9

Andover Building Management Control System and Simplex Fire Alarm Control System

A. Scope of Work – The contractor shall furnish all management, supervision, labor, material, repair parts, supplies, tools and test equipment required to conduct preventative and remedial maintenance and testing of the Andover Building Management Control and Simplex Fire Alarm Systems to include maintaining existing software to ensure the operating reliability of each system. Also included are all associated peripheral computer/printer monitoring equipment, all interconnecting wiring, all power supplies, back-up power supplies and data-gathering panels.

B. Preventive Maintenance Preventive Maintenance shall be performed in accordance with manufacturer’s recommended specifications for both systems. The contractor will within thirty (30) days after the effective date of this contract modification submit for approval a preventive maintenance plan (PMP) to the Contracting Officer’s Technical Representative (COTR).

With respect to the fire alarm system, the PMP must include at least the testing/inspection of all system-initiating devices twice per year. This is to be accomplished by testing/inspection of all of the systems in two site visits (September and March) of each year. This testing will be scheduled Monday through Friday after 6:00 pm. The contractor will notify the COTR two weeks prior to test dates.

C. On-Call Remedial Maintenance The contractor is required to respond within two (2) hours for this On-Call maintenance. This requirement can be satisfied by the arrival, on-site, of a qualified technical specialist or through remote access.

With respect to the fire alarm system, all remedial maintenance will be performed between 6:00 pm and 5:00 am, Monday through Friday, unless the COTR indicates otherwise. The contractor will bear the cost of all repairs as defined in Exhibit 1, paragraph 2.F. of the contract In order to avoid delays in repairs and keep the systems operating properly at all times, the contractor will maintain the existing inventory of spare parts on site. The contractor shall retain ownership of these spare parts.

The contractor will furnish a signed detailed report on all repairs made. This report must include action(s) taken and a list of parts replaced.

D. Competency of Contractor Personnel The personnel specified below are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the contractor shall notify the contracting officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contracted services. The contractor will provide the names, experience and certification for all personnel working on this contract.

Experienced Personnel

All services under this contract are to be performed by competent personnel, experienced and highly qualified to provide the required services in accordance with the best commercial practices, without unnecessary delays or interference with Government function. At a minimum, the contractor personnel shall have the following levels of skills and years of experience:

Technical Specialist: The first level of maintenance support, who responds to a customer call for remedial maintenance as a regular part of their duty, shall have a minimum of 3 years experience on the type of systems listed above. In case of Building Management Control System, the person shall also be experienced with the operation of associated HVAC and other systems. The person shall have training certification from the Andover/Simplex companies.

Senior Technical Specialist: The second level of maintenance support who responds to critical or extended downtime shall have a minimum of 5 years experience of the kind described above. This person shall also have training certification from Andover/Simplex companies.

The contractor shall have distributorship from Andover and Simplex companies to sell and install their products and software programs operating their systems.

E. Engineering Changes The contractor shall keep the equipment up to the current Engineering Changes (EC) level specified by the manufacturer. All EC’S, where the total costs of labor (using straight hourly labor rates), materials and parts do not excess $3,000, shall be installed at no additional cost to the Government within 60 days of their release. The contractor shall show means by which they will obtain factory bulletins from the manufacturers in reference to such changes. The contractor shall also provide the Government representatives necessary training for the use of the updated version resulting from the installation of the EC’s.

All documentation, i.e. component schematics, control logic, schematics for interface with other building systems, operation manuals necessary to perform maintenance and EC’s under this contract shall be furnished by the contractor, whose property it shall remain. The Government, as a party to the contract, will receive one copy (owner’s copy) but shall not be required to aid in the acquisition of documentation necessary to perform under this contract. The contractor shall provide a copy of updated record and schematics with all the changes performed by the contractor as updates.

F. Spare Parts The Government does not own any spare parts for both systems. It is solely the contractor’s responsibility to possess the needed parts based on the symptoms of trouble. The contractor shall use all new, standard parts from the manufacturers (Andover/Simplex) or certified by the manufacturers as refurbished new parts in affecting any repairs under this contract. The contractor shall be the authorized distributor for the two manufacturers (Andover/Simplex) in the area.

G. Repairs The contractor’s responsibilities for repairs are cited in Section E – Exhibit 1, paragraph 2F. This covers Incidental Repairs, Minor Repairs and Major Repairs.

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