Attachment III A Randolph AFB TX Pre-Proposal Slides.pdf

Randolph & Laughlin AFB, TX

PRE-PROPOSAL

CONFERENCE

Kamilah Coleman, Contract Specialist April 14, 2025

SPE603-25-R-0512

CUI

WARFIGHTER ALWAYSPEOPLE PRECISION POSTURE PARTNERSHIPS

REMINDERS

Not a Solicitation Amendment

Please note that the information shared during this pre-proposal conference does not constitute an amendment to the solicitation. Any questions regarding the solicitation must be submitted in writing, and a formal amendment will be issued by the contracting officer in response.

All questions relating to the solicitation should be submitted by April 22, 2025. Offerors must reference the solicitation number in the subject line of your email.

* Note: There will be two separate contracts awarded under this procurement, one for Randolph AFB, TX and another for Laughlin AFB, TX*

*Note: Offerors may propose on either one or both of these procurements*

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FUNCTION & AUTHORITY OF GOVERNMENT

PERSONNEL

FESAA

CONTRACTING OFFICER: Yalier Fuster

Email: Yalier.Fuster@dla.mil

Mobile: (804) 912-0930

Bind, obligate the Government, and alter the contract

CONTRACT SPECIALIST: Kamilah Coleman

Email: Kamilah.Coleman@dla.mil

Government Cell: (445) 737-5083

Primary point of contact under solicitation mailto:Yalier.Fuster@dla.mil mailto:Kamilah.Coleman@dla.mil

WARFIGHTER ALWAYSPEOPLE PRECISION POSTURE PARTNERSHIPS

FUNCTION & AUTHORITY OF GOVERNMENT

PERSONNEL (CONT)

PROGRAM MANAGER: Joshua Webster Email: Joshua.Webster@dla.mil Government Cell: 445-737-8380 Responsible for coordinating and preparing the Performance Work Statement based on the customer’s requirements

CONTRACTING OFFICER REPRESENTATIVE (Randolph AFB, TX) : Russell Johnson / Robert Woodfork Email: Russell.Johnson.28@us.af.mil / Robert.Woodfork@us.af.mil Commercial Desk: (210) 652-4556/7866 Responsible for providing technical oversight and administration of the contract.

AF FUELS CONTRACT MANAGERS (AFPET): MSgt Thomas and TSgt Armagost Email: AFPETContracting@dla.mil mailto:Joshua.Webster@dla.mil mailto:Russell.Johnson.28@us.af.mil mailto:Robert.Woodfork@us.af.mil mailto:AFPETContracting@dla.mil

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AGENDA

Contracting Presentation: RFP and Clauses Program Manager Presentation: Performance Work Statement (PWS) Contracting Officer Representative Presentation: Site PowerPoint

*Note: Please hold all questions until the end*

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SOLICITATION

Non-personal services to perform Fuels Management Services at Randolph &

Laughlin AFB, TX

This acquisition is set aside for SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS (SDVOSB)

Firm Fixed-Price Contract

Source Selection Process: Lowest Price Technically Acceptable (LPTA)

Period of Performance: 4-year Base; 5-year Option and 6-month Option to Extend

Performance Period: January 01, 2026, through December 31, 2034

(a) Base: January 01, 2026, through December 31, 2029

(b) Options: January 01, 2030, through December 31, 2034, and an option not to exceed six-months from January 01, 2035, through June 30, 2035

NAICS Code – 493190, Other Warehousing Storage

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SOLICITATION (CONT)

Due date for proposals is Monday, May 07, 2025, at 9:00 AM Local Time (Fort Belvoir, VA)

FAX Proposals are not authorized

Email proposals

Submit signed and dated offers as specified by block 8 of the SF-1449 in this solicitation to

Kamilah Coleman at Kamilah.Coleman@dla.mil and cc: Yalier Fuster at

Yalier.Fuster@dla.mil. Offerors must verify proposal email delivery by telephone or separate email verification to Kamilah Coleman at Kamilah.Coleman@dla.mil. Offeror must call the

POC Kamilah Coleman at (445) 737-5083, if email verification is not received from DLA within 24 hours of offeror submitting their proposal.

Submit questions via email to:

Kamilah.Coleman@dla.mil cc: Yalier.Fuster@dla.mil

All questions must be submitted by Tuesday, April 22, 2025

Ensure solicitation number is in the subject line of email mailto:Kamilah.Coleman@dla.mil mailto:Yalier.Fuster@dla.mil mailto:Kamilah.Coleman@dla.mil mailto:Kamilah.Coleman@dla.mil mailto:Yalier.Fuster@dla.mil

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ENTERPRISE BUSINESS SYSTEM AND PIEE

Although the solicitation is posted on www.SAM.gov DLA Energy utilizes EBS. Internal contract writing system that creates a single DLA business system enabling streamline operations integrated financial compliance, and reduced systems support costs.

Procurement Integrated Enterprise Environment (PIEE) WAWF (Wide Area Workflow) – invoicing, receipt, acceptance, and property transfer myInvoice

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN

2023)

Submit invoices via web entry Follow the instructions listed in paragraph (f) of the clause DLA Energy Help Desk POC bsme.helpdesk@dla.mil (800) 446-4950 http://www.sam.gov/ mailto:bsme.helpdesk@dla.mil

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SYSTEM FOR AWARD MANAGEMENT

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the

System For Award Management which can be accessed via https://www.sam.gov (see

52.204-7).

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018) (Section L)

Government repository for contractor information required for the conduct of business with the Government

Visit www.sam.gov

Status must be “ACTIVE” when submitting an offer, and shall remain active through final payment http://www.sam.gov/

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SOLICITATION

SECTIONS B THROUGH M

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SECTION B - SUPPLIES/SERVICES & PRICES/COST

Price Proposal Form (PPF)

Base Period: CLIN 0001 M1NA GOCO

Services (FFP)

*NOTE: The quantity should be the offered price per month times 48 months

Option Period: CLIN 0002 M1NA GOCO

Services (FFP)

*NOTE: The quantity should be the offered price per month times 60 months.

The contractor must submit one monthly price for the base period, and one for the option period for either Randolph AFB, TX, Laughlin AFB, TX, or both.

The services to be furnished during the period specified herein and the unit prices are as follows:

The Contractor shall operate, maintain, manage and provide Government Owned Contractor Operated (GOCO) retail/bulk fuel services operate and maintain government owned fuel facilities on Randolph AFB, TX.

LINE ITEM 0001 (BASE): AF FUELS MANAGEMENT SERVICES, V20000043: (FIRM-FIXED PRICE)

The Contractor shall operate, maintain, manage and provide Government Owned Contractor Operated (GOCO) retail/bulk fuel services in accordance with the Performance Work Statement and all other terms and conditions set forth herein for the period January 01, 2026, through December 31, 2029.

PLACE OF PERFORMANCE: Randolph AFB, TX

The offered price per month for performing these services at the location(s) above is

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL

0001 M1NA 48 Months (January 01, 2026, through December31, 2029)

LINE ITEM 0002 (OPTION 1): AF FUELS MANAGEMENT SERVICES, V20000043: (FIRM-FIXED

PRICE)

The Contractor shall operate, maintain, manage and provide Government Owned Contractor Operated (GOCO) retail/bulk fuel services in accordance with the Performance Work Statement and all other terms and conditions set forth herein for the period January 01, 2030, through December 31, 2035.

PLACE OF PERFORMANCE: Randolph AFB, TX

The offered price per month for performing these services at the location(s) above is

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE TOTAL

0002 M1NA 60 Months (January 01, 2030, through December 31, 2035)

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SECTION E – INSPECTION AND ACCEPTANCE

E-0001 E1.01 CONTRACTOR RESPONSIBILITY FOR GOVERNMENT INSPECTION OF

SERVICES (DLA ENERGY JAN 2012)

E-0002 E1.11 QUALITY CONTROL PLAN (DLA ENERGY MAR 2000)

E-0003 E18 INSPECTION AND CLEANING OF BULK PETROLEUM STORAGE TANKS

(DLA ENERGY APR 2016)

E-0004 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA

ENERGY JUL 2013)

E-0005 QAP E28 CONTRACTOR INSPECTION RESPONSIBILITIES (STORAGE) (DLA

ENERGY FEB 2022)

E-0006 E35 NONCONFORMING SUPPLIES AND SERVICES (DLA ENERGY DEC 2011)

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SECTION E – INSPECTION AND ACCEPTANCE (CONT.)

E-0004 E22 LIST OF INSPECTION OFFICES FOR DLA ENERGY CONTRACTS (DLA

ENERGY FEB 2022)

The Quality Office assigned inspection responsibility under this contract is:

DLA Energy Americas East Military Mailing Address DLA Energy Americas East ATTN: Quality Manager 5 Federal Building, Suite 1005 2320 LaBranch Street Houston, TX 77004-1091 Phone: (713) 332-4113

FAX: (713) 718-3891

SECTION F DELIVERIES OR PERFORMANCE

F-0001 F76 CONTRACT PERIOD/PERFORMANCE REQUIREMENTS (STORAGE) (DLA

ENERGY DEC 1991)

During the contract period, January 01, 2026, through December 31, 2029, the Contractor shall provide petroleum storage facilities and services at the following location Randolph AFB, TX

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SECTION G CONTRACT ADMINISTRATION DATA

DFARS 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

Submit documents via web entry

Follow instruction listed on paragraph (f) of the clause

To access WAWF please visit http://wawf.eb.mil

To access WAWF Training on website click, “Web Based Training.”

DLA Energy Help Desk POC bsme.helpdesk@dla.mil

(800) 446-4950

Technical Assistance POC

(866) 618-5988 http://wawf.eb.mil/ mailto:bsme.helpdesk@dla.mil

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SECTION H SPECIAL CONTRACT REQUIREMENTS

G-0001 G22 DESIGNATION OF THE DEFENSE FUEL REGION (DLA ENERGY

JUL 1997)

(a) The Defense Fuel Region to which reference is made herein is the—DLA Energy Americas - East

(b) The Defense Fuel Office to which reference is made herein is the—DLA Energy Americas - East

(c) The Commander of the Defense Fuel Region or his designee, appointed above, is the authorized representative of the Commander, Defense Logistics Agency Energy (DLA Energy).

H-0002 H51.03 INSURANCE REQUIREMENTS FOR CONTRACTORS AND

SUBCONTRACTORS (DLA ENERGY JAN 2012)

The General Liability Worker's Compensation and Automobile Liability Insurance is to be procured and maintained by the Contractor and any subcontractor

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SECTION I CONTRACT CLAUSES

FAR 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL

(JAN 2011)

Contractor shall comply with personal identity verification procedures implemented by

Homeland Security Presidential Directive-12 (HSPD-12).

Contractor shall account for all forms of Government-provided identification issued to the

Contractor employees.

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

SEE ADDENDUMS 1 AND 2 TO FAR 52.212-4 CONTRACT TERMS AND CONDITIONS

– COMMERCIAL ITEMS (OCT 2018) References 52.243-1 CHANGES-FIXED PRICE W/ALTERNATE I (AUG 1987/APR/1984) and 52.215-8 ORDER OF PRECEDENCE –

UNIFORM CONTRACT FORMAT (OCT 1997).

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SECTION I CONTRACT CLAUSES (CONT.)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS – COMMERCIAL PRODCUTS AND COMMERCIAL

SERVICES (MAR 2025) (DEVIATION 2025-O0003) (DEVIATION 2025-O0004)

Incorporates by reference all clauses required for the acquisition of commercial services.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

Government has unilateral right to extend contract.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 9.5 years.

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

Government may extend the term of this contract by written notice to the contractor 30 days in advance of the start date of the option as well as the preliminary written notice of its intent to extend at least 60 days before the contract expires.

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SECTION I CONTRACT CLAUSES (CONT.)

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021)

Contractor shall notify its employees of the United States Government's zero tolerance policy described in this clause.

Actions to include termination of employment will be taken against employees for violations of this policy.

DFARS 252.201-7000 CONTRACTING OFFICER’S REPRESENTATIVE(DEC 1991)

COR is not authorized to make commitments on behalf of Government COR Appointment Letter will be provided to successful offeror.

I-0001 I102.02 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT –

PAYROLL TAX ADJUSTMENT (DLA ENERGY JAN 2012)

The amount of any request for equitable adjustment to contract terms shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable

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SECTION J LIST OF ATTACHMENTS

Sec J – List of Attachments

ATTACHMENT I A – RANDOLPH PERFORMANCE WORK STATEMENT (PWS)

ATTACHEMNT I B – LAUGHLIN PERFORMANCE WORK STATEMENT (PWS)

ATTACHMENT II – PAST PERFORMANCE QUESTIONNAIRE FORM

ATTACHEMENT III – PAST PERFORMANCE INFORMATION DISCLOSURE CONSENT

FORM

ATTACHMENT IV – DLA ENERGY QUALITY ASSURANCE PROVISIONS (QAPS)

ATTACHMENT V A – RANDOLPH DEPARTMENT OF LABOR WAGE

DETERMINATIONS

ATTACHMENT V B – LAUGHLIN DEPARTMENT OF LABOR WAGE

DETERMINATIONS

ATTACHMENT VI – PAST PERFORMANCE REFERENCE LIST

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SECTION K REPS, CERTS, AND OTHER STATEMENTS OF

OFFERORS OR RESPONDENTS

K-0001 K15 RELEASE OF PRICES (DLA ENERGY MAR 2009)

The Defense Logistics Agency Energy (DLA Energy) will release prices of successful offerors after contract award pursuant to 10 U.S.C. 2305(g)(2), FAR 15.506(d)(2) and 32 CFR 286h-3. Prices are the bottom-line price and do not include any breakout of costs, such as transportation or overhead, and do not disclose the offeror’s anticipated profit or any pricing factors.

K-0002 K33.01 AUTHORIZED NEGOTIATORS

The offeror or quoter represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposals or quotations.

NAME TITLE PHONE NUMBER E-MAIL ADDRESS.

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SECTION L INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR QUOTERS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS

VOLUME I - TECHNICAL MANAGEMENT PROPOSAL

Technical Management Proposal: No more than 80 single-sided, 8 ½” x 11” pages, including

Appendices, and Attachments. See Section M.

Contractor Furnished Vehicles - (No page limit) See PWS Section: C-5.8 Contractor Furnished

Items or Incidental Equipment (IE), Property (IP), or Services through PWS Section C-5.8.1.4 Contractor Furnished Special Purpose Vehicles.

VOLUME II – Past Performance This list is submitted by the offeror by the solicitation closing date specified on the SF1449 and, IAW FACTOR 2 Past Performance of Section M, must include the following:

Up to three references from whom DLA Energy can expect to receive Past Performance

Questionnaires (PPQs) on past performance that is recent and relevant to this solicitation. If a PPQ has been submitted to DLA Energy under a different solicitation, the offeror should indicate the point of contact and context (i.e., contract number) of that PPQ on the Past Performance Reference List for DLA Energy to retrieve independently.

(b) Two additional references, if applicable, relating to DLA Energy contracts.

(c) Two additional references, if applicable, relating to Private Sector or other Government

Agency contracts.

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SECTION L INSTRUCTIONS, CONDITIONS, AND

NOTICES TO OFFERORS OR QUOTERS (CONT.)

VOLUME III: Price Price Proposal (See Section B): is required for a price submission (no page limit). Offerors must complete Section B of the solicitation for price submission. Any deviation in price submission may be considered as a failure to comply with the solicitation’s instructions.

Wage Determination (See Section J, Attachment V) Randolph AFB No.: 2021-220, REV 01, 08/27/2024 and Laughlin AFB No.: 2021-222 REV 01, 08/27/2024. Pursuant to FAR 52.222-41 Service Contract Labor Standards (Aug 2018), all pricing must be reflective of current and prospective wage rates and fringe benefits which are effective or will be effective during any period in which the contract is being performed.

Evidence of Responsibility: Government may obtain and consider information concerning the offeror’s evidence of responsibility, in accordance with FAR 9.104. In making this responsibility determination, the Government may conduct pre-award surveys to assure awardees meet the FAR 9.104-1 standards for present responsibility.

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

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EVALUATION FACTORS FOR AWARD (CONT.)

FAR 52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

Source Selection Process: LPTA Proposals will be evaluated, and award will be made on the basis of three evaluation factors and its sub-factors:

Factor 1: Technical Management The Government will evaluate the Technical/Management factor on an Acceptable/Unacceptable basis.

Contractor Furnished Vehicles

Factor 2: Past Performance Factor 3: Price

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QUESTIONS?

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SECTION C -DESCRIPTION/SPECIFICATIONS/

STATEMENT OF WORK

See Attachment I – Performance Work Statement (PWS).

PWS will be discussed by the Program Manager.

Air Force Fuels Services Program Preproposal Conference

2024-2025

WARFIGHTER ALWAYSPEOPLE PRECISION POSTURE PARTNERSHIPS

Preproposal Conference General Technical

PERFORMANCE WORK STATEMENT (PWS)

Standard document for all AF contracted locations (Fuels Mgmt. or bulk storage) Covers all basic requirements Service Delivery Summary (SDS) for each basic requirement

APPENDIX M (formerly AF) Appendix M submitted by base and AFPET for base specific information Identifies PWS sections which apply (Fuels Mgmt. or bulk storage) Normal hours of operation (not a limitation) General workload data (snapshot in time; no guarantee of future) May be useful for planning/estimating for proposal

Base specific requirements (off-site coverage; weekend weather support, etc.)

Government furnished equipment (GFE) Contractor furnished refueling units

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Preproposal Conference Proposals

PROPOSAL SUBMISSION

Your product, but recommend:

Basic section

Organizing to match PWS sections Helps ensure everything is covered Breakdown key generic tasks Use written word, sample checklists, extracts from developed plans, etc.

Demonstrate understanding of tasks and how to accomplish tasks Referring to a directive doesn’t show understanding—what does it mean in actual performance?

Once this part is Acceptable, won’t need to change this part for future submissions

Base specific appendix Don’t waste pages repeating what is in basic PWS part Cover base unique aspects—hours, tasks (mode of receipt, etc.)

Cover Contractor furnished refueler plan Staffing – matrix, coverage, positions, etc.

Only part which needs changing for future submission

Check M-clause for “must” include language Leaving those unaddressed = Unacceptable

An example Basic section – under Operations, talk about each of the various modes of receipt such as PL, TT, TC, Barge Base specific – under Operations just say what mode of receipt is used here as long as it was discussed in Basic section (and don’t talk about modes in this section which aren’t used at this base) And focus on any unique aspects (such as system offloading limitations, escort requirements, etc.)

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Preproposal Conference Proposal - PWS and Appendix M (example-not directive or all inclusive)

Basic Proposal - PWS Staffing

How you calculate Plan for contingencies

Operations Demonstrate understanding

Maintenance Operator, System, Other

Safety Hazards/Confined space safety

Security FPCONS, emergency essential

Environmental EPA, OPA 90, etc.

Training Contractor, AF, AFRES/ANG

Furnished Items Handling IE and CFE Generally provided items

Other Performance Items Mgmt. “Cats and Dogs”

Base Specific Appendix - Appendix M Staffing

Matrix showing coverage FTEs

Operations Base specific tasks

Maintenance Base specific tasks

Safety # Confined spaces, PPE, etc.

Security VGSA, escorting, etc.

Environmental Base SPCC tie in

Training Recurring base requirements

Furnished Items Specific CFE provided (not all inclusive) – detail refueler plan Other Performance Items

Base specific meetings/tasks

One Team, One Mission: Your Success!

Joint Base San Antonio: The Premier Installation in the Department of Defense!

Randolph Fuels Management

Aircraft Serviced Monthly

Jul 2024 Aug 2024 Sep 2024 Oct 2024 Nov 2024 Dec 2024

TA 20 24 42 26 17 33

12 FTW 2,151 2,182 2,268 2,523 2,041 1,504

20 24

2,151 2,182 2,268 2,523 2,041 1,504

4,000

80,000

Gallons Received Monthly

Jul 2024 Aug 2024 Sep 2024 Oct 2024 Nov 2024 Dec 2024 Tank Trucks 90 91 75 113 78 62 Gallons Received 673,925 679,838 560,090 848,437 588,609 463,540

90 91 75 113 78 62

673,925 679,838

560,090

848,437

588,609

463,540

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

900,000

4,000

80,000

1,600,000

Fuels Management

Lab

Refueling Fleet

T006 Ramp

T038 Ramp

Bulk Storage

JAA Tanks

JAA Fillstand

Fillstand Pump Pad

JAA Offloading Rack

Cryogenics

Service Station

Bulk Storage Overview

T0038 Ramp

T006 Ramp

Transient Ramp

Fuels Management Cryogenics

JAA Fillstands

Service Station

Fuels Facilities Overview