Attachment II Questions from Offerors.pdf

Questions from Offerors

Incorporating Questions and Answers:

Solicitation Questions:

1. For the Past performance proposal, it has a page limit of 2 pages but then it mentions 3 PPQs.

Should this be 2 pages per Past Performance reference?

Answer: No. The 2-page limit is in reference to the Past Performance Reference List outlined in the Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services. While the 3 PPQ’s are separate forms (see Attachment II). Both requirements are referenced on page 61 of the solicitation, titled “Volume II: Past Performance”.

2. Are cover pages, table of contents and abbreviations pages counted in any of the total page counts?

Answer: See Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, paragraph (1) titled “Proposal Format and Content”, located on page 60 of the solicitation.

3. Does DLA want a separate proposal package addressing each Statement of Work or one combined proposal package

Answer: See Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, paragraph (b), titled “Submission of Offers”, located on page 60 of the solicitation.

4. In previous DLA GOCO solicitations, the replacement of US Govt. owned refuelers was to be carried out over a period of 24 months from NTP. Is this the case with this contract? What is the delivery time requirement of the contractor provided R-11s and C-300s?

Answer: Contractors are not required to provide R-11’s or C-300’s. Contractors are only required to provide vehicles that are in accordance with PWS Appendix F and the Appendix M. The delivery time is NLT 12 months after the contract start date referenced in Appendix M page 7.

5. Confirm that there are no hydrant systems at Randolph AFB, TX or Laughlin AFB, TX

Answer: See revised PWS, Attachment I B dated 05/08/2025 , titled Appendix M.

Hydrant systems are marked as “No hydrants assigned.”

6. The title of this solicitation says Retail fuels but the SoW includes refueling of aircraft, please confirm this is full GOCO Fuels Management operations and not just ground fuels.

Answer: The revised PWS for both Randolph AFB, TX and Laughlin AFB, TX provides full scope of the site operations referenced in section C-2.1, titled “Transition.”

7. On Page 70 of 72 FACTOR 3: PRICE - Please elaborate on what is meant by "Two Firm- Fixed Price (FFP) contracts will result from this solicitation".

Answer: Two separate contracts will be awarded from this solicitation (One contract for Randolph AFB, TX and one contract for Laughlin AFB, TX) as outlined in Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services paragraph (b), titled “Submission of Offers”, on page 60 of the solicitation. Both contracts will be firm fixed price type contracts.

8. Section L states: "Offerors do not have to submit proposals for both installations to be considered for award; however, an offeror must submit a proposal for the specific installation they are offering on one, the other, or both. Offerors shall not submit more than two proposals."

To confirm, is the Government expecting a separate technical submission for each installation, Technical Submission A for Randolph and Technical Submission B for Laughlin, with corresponding pricing volumes, while a single submission of Past Performance and Administrative documents will satisfy the requirement for both proposals, if submitting for both installations?

Answer: Per Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, located on page 60 of the solicitation, offerors are to submit a separate proposal for each location.

9. Reference CBA provided for Randolph AFB, Appendix A provides wage information for

Aircraft Servicer, Lab Technician and Fuels Accountant. However, the CBA does not provide any wage information for Dispatchers and FDSOs which are required primary positions in the PWS. Our assumption is that these are union positions. Please clarify if the Dispatchers and FDSOs fall under the CBA and if so, please provide hourly wage for each position.

Answer: The Dispatcher and FDSO are listed as Key Personnel in the PWS, Attachment I A, Appendix D, titled Personnel. Any position that is not listed in the current CBA should be categorized under an analogous position listed in the Department of Labor Wage Determination, Attachment V A.

10. Regarding submission of offers, the following instructions are given, " Offerors do not have to submit proposals for both installations to be considered for award, however an offeror must submit a proposal for the specific installation they are offering on: one, the other, or both. Offerors shall not submit more than two proposals.

Does this instruction mean that separate proposals should be submitted? For example Laughlin AFB would have Vol. I Technical, Volume II Past Performance, Volume III Price, and a Cover Letter; then Randolph would have the same set of four documents.

Answer: Per Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, located on page 60 of the solicitation, offerors are to submit a separate proposal for each location.

11. Responses to the following information are required: (3) Terms of any Express Warranty, (4)

Mandatory Solicitation Offeror Fill-in Information; (5) Acknowledgement of Solicitation Amendments; (6) Offeror’s Declaration of Partnerships

Are these items to be provided in Volume III Price since the Cover Letter is limited to one page?

Answer: No. Per Addendum to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services, located on page 61 of the solicitation, there are no page limits to submit (3) Terms of any Express Warranty, (4) Mandatory Solicitation Offeror Fill-in Information; (5) Acknowledgement of Solicitation Amendments; (6) Offeror’s Declaration of Partnerships. Offerors may add pages after the cover letter addressing these requirements.

Randolph AFB, TX Technical Questions:

1. Reference PWS C-5.2.4.3 Retail Service Station Issues: IAW the PWS reference the contractor is required to provide support to the RSS if the system becomes disabled. The government currently provides two (2) diesel only C-300s to support downtime at the RSS.

How are the MOGAS and E-85 requirements currently being supported as the government does not reflect equipment with pumping capability to support these products?

Answer: During the COR briefing, it was stated that the Government furnished equipment included two C-300’s (AF ground fuel trucks) one DS2 (Diesel) and one GUR (unleaded). E-85 is a small requirement and if the on base pump went down then customers would have to seek E-85 off base. There are bulk fill capabilities for both DS2/GUR at the service station.

2. Reference Appendix M, Table M-3b. Aircraft Workload Information: Is the workload depicted in Table M-3b monthly or annually?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M Table M-3b, reflects annual aircraft servicing.

3. Reference Appendix M, Table M-3a General Workload Information: The workload data depicts the base average annual jet fuel gallons issued as 9M gallons, however during the site visit the DLA Program Manager stated that the annual jet fuel gallons issued were 3- 4M gallons per year. What is the correct quantity of gallons issued annually?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M Table M-3a, reflects the correct quantity of average annual jet fuel gallons issued which is 9 million gallons.

4. Reference Appendix M, Table M-2 Normal Hours of Operation and Appendix M, Table

M-3a General Workload Information: The support hours depicted in Table M-2 and M-3a does not appear to match staffing supportability requirements. Please clarify the correct or required hours of operational bulk support?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M Table M-2, reflects normal duty hours for Operations (Bulk Storage) 0630-2100. Table M-3a, shows the average number of two (2) refuels during C-Shift, with an average of zero (0) truck fills during C-Shift at bulk storage.

5. Reference Appendix M, Table M-3a General Workload Information: The table depicts an average of four refueling vehicles normally being operated simultaneously. Based on the statement from the DLA Program Manager during the site visit, is the contractor required to provide adequate staffing to support a minimum of four (4) refueling vehicle servicing operations at the same time on A and B shifts?

Answer: Per revised PWS Attachment I A dated 05/08/2025, C-6.1.2 titled “Operations and Staffing Plan”, offerors shall provide a comprehensive and detailed step-by-step procedure covering all requirements specified in C-5.2 through C-5.2.6. of the PWS.

6. Reference Appendix M, Supplement to C-5.2.4 Cryogenics Issues: Is the unit organization being supported providing the second person during cryogenics issues?

Answer: The 12th ABW provides a second person.

7. Reference Appendix M, Supplement to C-5.8.1.4 Contractor Furnished Special Purpose

Vehicles:

a. How many servicing’s are accomplished requiring off-road access?

Answer: There is zero servicing required off-road, however per revised PWS dated 05/08/2025 Appendix M, Supplement to C-5.8.1.4 Vehicles must be capable of and have all required federal, state, and local certifications for on and off-road transport of petroleum products

b. What type of fuel is serviced on these off-road locations?

Answer: Jet A, Diesel, MUR, and/or E85.

8. Is there a requirement to perform operations off base? If so, how often?

Answer: Per revised PWS Appendix M (4) BASE SPECIFIC REQUIREMENTS

Supplement to C-5.2 dated 05/08/2025. Off base support. In addition to routine off-base support, the Contractor shall be capable of providing and provide off-base refuel/defuel support if no closer base or Into-plane contractor support exists for local or federal off-base contingencies (i.e. diverted aircraft, Base Fire Department response to off-base fires, forest fire fighting aircraft or ground product support, etc.). Routine off base support does not require off-road capability.

9. Can you provide the contractor-furnished special purpose vehicle specifications, such as GPM, filter separator, tank size, hose specifications, etc.? Prior Air Force solicitations have included very specific requirements in Appendix H.

Answer: Revised PWS Attachment I A and Attachment I B dated 05/08/2025

APPENDIX H CONTRACTOR FURNISHED MOBILE REFUELING ASSETS

10. Do all contractor-furnished special purpose vehicles need to be over-the-road capable?

Answer: Revised PWS Attachment I A and Attachment I B dated 05/08/2025, PWS Appendix H

Assets may be acquired through independent sources but must adhere to NFPA 407

11. Can you confirm that contractor-furnished special purpose vehicles must be recouped in the base period only, as extensions are not guaranteed?

Answer: The offeror may amortize their purchase cost however they see fit in accordance with Factor 3: Price. However, options will only be exercised if there is an ongoing need and at the discretion of the government.

12. Can the contractor include costs for the contractor-furnished special purpose vehicles in the first year of the contract, given we have 12 months to replace the existing fleet?

Answer: Yes, the contractor may amortize their purchase cost however they see fit in accordance with Factor 3: Price located on page 70 of the solicitation.

Can you confirm if maintenance on the LOX tanks is a contractor responsibility? This includes all replacement parts.

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M, Supplement to C-5.3 Cryogenics Maintenance, the Contractor shall maintain cryogenics tanks, equipment, and area IAW applicable directives to ensure safety of personnel and quality/quantity of product are maintained.

13. Is the contractor allowed to utilize the PMEL office for the calibration of government equipment?

Answer: Yes.

14. What is the average in-commission rate of the current refueler fleet?

Answer: 90%.

15. Will the contractor have an allocated building to perform maintenance on the contractor-furnished special purpose vehicles?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (5) IP (FACILITIES), the following on-site installation facilities may be used by the Contractor in performance of the PWS tasks. The facilities may be occasionally changed by the local installation to meet mission requirements. The Contractor will be notified prior to any change of location.

16. If one of the items in Appendix M (9a, 9b, or 9c) becomes inoperable, is it the contractor’s responsibility to replace it? What if it is not the fault of the contractor?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (9) INCIDENTAL EQUIPMENT (IE), maintenance of all equipment on this list is the responsibility of the Contractor. Per C-5.3.5 titled “Other Maintenance/Repairs”, the Contractor will notify the COR/base maintenance offices of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during OM/SM or operations. The Contractor will request assistance from the base or through the base to DLA Energy to correct these deficiencies or to perform necessary repairs. If the base is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the process to obtain Contracting Officer approval for the work. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material required, to subcontract the work and material required, or to utilize a combination of the options. No general and administrative fee or profit will be added.

The Contractor will not perform maintenance and repairs beyond OM and SM unless directed by the Contracting Officer. The Contracting Officer may direct the Contractor to defer the action for resolution by DLA Energy maintenance offices/contractors.

17. At the end of the contract, will the contractor-furnished special purpose vehicles revert to Air Force property?

Answer: No.

18. Can you provide the number of refueling vehicles normally operated simultaneously per shift? The answer provided does not specify which shifts.

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (3) WORKLOAD INFORMATION, normally an average of 4 refueling vehicles simultaneously.

19. Can you clarify the hours of operation for distribution on Fridays? The dispatch hours do not align with distribution.

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (2) HOURS OF OPERATION, Contractor must be capable of providing 24 hours x 7 days per week PWS coverage when required, including for extended operations, weather, natural disaster, exercise, or other contingency operations.

Operations (Dispatch) Fri 0630-2230

Operations (Distribution) Mon-Fri 0700-0700

20. Can you confirm there is no requirement for work on Saturdays under normal operating conditions?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (2) HOURS OF OPERATION, Contractor must be capable of providing 24 hours x 7 days per week PWS coverage when required, including for extended operations, weather, natural disaster, exercise, or other contingency operations.

21. What time does the work week end on Fridays for distribution and dispatch?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (2) HOURS OF OPERATION, Contractor must be capable of providing 24 hours x 7 days per week PWS coverage when required, including for extended operations, weather, natural disaster, exercise, or other contingency operations.

Operations (Dispatch) Fri 0630-2230

Operations (Distribution) Mon-Fri 0700-0700

NOTE (1): If the holiday falls on Saturday—the previous Friday shall be observed as the holiday. If the holiday falls on Sunday—the next Monday shall be observed as the holiday.

NOTE (2): Fuels Operations shall operate during normal or required extended hours of operation and on observed holidays unless authorized to close by the Wing/Base

Commander or designee. If closed, standby personnel shall be identified to Base Operations and Security Forces and be available to respond within 2 hrs.

22. On average, how many aircraft land at one time?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M, average number of refuels per shift (DAILY) A-shift 78, B-shift, 40, and C shift 2.

23. Reference PWS C-5.2.6 Quality Surveillance/Laboratory – Please clarify if the contractor is responsible for shipping costs of required samples to area lab. Will local TMO be available to contractor for shipping samples?

Answer: Local TMO is available to the contractor and currently provides this service at no charge.

24. Reference PWS paragraph C-5.2.6 and Appendix M paragraph (9) – this paragraph states in part that the contractor is responsible for providing replacement laboratory equipment without additional Government funding. While we understand the Contractor’s responsibility to provide consumable supplies, please clarify if it the Government’s intent to require the Contractor to purchase, at their own expense, replacements for Government provided equipment such the analytical balance, CU meters, B-2 kits, oven, etc., should they become unserviceable during the life of the contract?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M (9) INCIDENTAL EQUIPMENT (IE), maintenance of all equipment on this list is the responsibility of the Contractor. Per C-5.3.5 titled “Other Maintenance/Repairs”, the Contractor will notify the COR/base maintenance offices of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during OM/SM or operations. The Contractor will request assistance from the base or through the base to DLA Energy to correct these deficiencies or to perform necessary repairs. If the base is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the process to obtain Contracting Officer approval for the work. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material required, to subcontract the work and material required, or to utilize a combination of the options. No general and administrative fee or profit will be added.

The Contractor will not perform maintenance and repairs beyond OM and SM unless directed by the Contracting Officer. The Contracting Officer may direct the Contractor to defer the action for resolution by DLA Energy maintenance offices/contractors.

25. Reference PWS paragraph C-5.8.1.4 – this paragraph clearly states the Contractor is responsible for providing fuel for Contractor furnished special purpose vehicles.

a. Who pays for fuel for government furnished special purpose vehicles listed in

Appendix M, paragraph (13)?

Answer: Per revised PWS dated 05/08/2025, Appendix M it states Supplement to Appendix F: The Contractor is responsible for cost of fuel for IE Vehicles from the beginning of the contract period. The Contractor may request to establish a Fuels Purchase Agreement/Authorization (FPA) to be allowed to purchase DWWCF ground fuel for use in IE vehicles..

b. If the Contractor is required to purchase fuel for Government provided vehicles, please provide the previous three-year consumption rate for each grade of fuel used.

Answer: Randolph 7,000 gallons at $22,330.00

26. Reference PWS paragraph C-5.8.2 – this paragraph states in part “When an item of IE/IP is no longer required or becomes unserviceable, the Government, at its discretion, is not required to replace the item.” If a piece of IE/IP equipment that is no longer serviceable but is still required, and the Government chooses not to replace the item, will the Government reimburse the Contractor for replacement costs?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (9) INCIDENTAL EQUIPMENT (IE), maintenance of all equipment on this list is the responsibility of the Contractor. Per C-5.3.5 titled “Other Maintenance/Repairs”, the Contractor will notify the COR/base maintenance offices of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during OM/SM or operations. The Contractor will request assistance from the base or through the base to DLA Energy to correct these deficiencies or to perform necessary repairs. If the base is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the process to obtain Contracting Officer approval for the work. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material required, to subcontract the work and material required, or to utilize a combination of the options. No general and administrative fee or profit will be added.

The Contractor will not perform maintenance and repairs beyond OM and SM unless

27. Reference Appendix M, (2) Hours of Operation, the hours on Friday for Dispatch are 0630-2230, however Distribution hours on Friday are 0700-0700.

a. This implies that Distribution is manned on Friday evening from 2230-0700 (Sat

am) however Dispatch ends at 2230 on Friday. Please confirm the hours reflected for Distribution on Friday is correct.

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (2) HOURS OF OPERATION, Contractor must be capable of providing 24 hours x 7 days per week PWS coverage when required, including for extended operations, weather, natural disaster, exercise, or other contingency operations.

Operations (Dispatch) Fri 0630-2230 Operations (Distribution) Mon-Fri 0700-0700

28. Reference Appendix M, (3) Workload Information, Table M-3a. General Workload Information, average 80 Jet A T/T Receipts (Mon-Thurs). Please clarify if this is 80 TTs per month or 80 tank trucks Mon-Thurs.

a. Workload table indicates Randolph can on-load 2 tank trucks simultaneously for DFSP to DFSP. Please provide frequency of tank truck outloads to other DFSPs.

Answer: The average 80 Jet A T/T receipts is monthly. There is no current DFSP to DFSP outload requirement

b. Workload table states normally an average of 4 refueling vehicles simultaneously.

Since the average number of refuels are less on B Shift (40 runs) and 2 per C- Shift, please clarify if 4-simultaneous R-11 runs would apply to B & C-Shift.

Answer: This would apply to B-shift but not to C-shift.

c. Workload table shows (3) identified confined spaces. Please clarify if the

Contractor is required to enter into any confined spaces as part of O&M responsibility.

Answer: The Contractor is not required to enter the identified confined spaces at Randolph AFB, TX but, at Laughlin AFB, TX the contractor will be required to enter into confined spaces.

29. Reference Table M-3b, Aircraft Workload Information and COR presentation during virtual pre-proposal conference, we were briefed that the assigned aircraft are the T-6 and T-38.

However, reference table shows a squadron of T-1 Jayhawk aircraft. Please clarify if there are any T-1 aircraft assigned at Randolph?

Answer: Currently, T-1 aircrafts are no longer assigned at Randolph AFB.

30. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to PWS paragraph C-5.8.1.4 – This paragraph states in part that contractor provided special purpose vehicles “must be equipped with all necessary capability (pumping rate, connections, hoses, nozzles, etc.) to be compatible with Air Force systems and customer assets to be serviced.” This sentence does not provide enough information. Please provide the following:

a. Minimum pumping rate for standard truck refueling.

b. Minimum hose length and number of hoses

c. Does each servicing vehicle require both overwing and single-point nozzles

d. Specific version of installed Scully systems.

Answer: See Revised PWS dated 05/08/2025 Appendix H

31. Reference PWS Appendix M (4) Base Specific Requirements, supplement to C-5-5

Security, NACI/ANACI security clearances are at the Contractor’s expense.

a. Please clarify if the NACI/ANACI background checks referenced in this section are for those employees, typically, TM, ATM and Accountant, that perform REPOL reporting or is it for the employee background checks as part of the CAC card process.

Answer: This requirement is for all employees.

b. As this appears to be a new requirement, please provide typical cost for an NACI/ANACI background check.

Answer: The cost of an NACI (National Agency Check with Inquiries) or ANACI (Advanced National Agency Check with Inquiries) background check depends on the investigative tier. Based on available information, a Tier 1 (formerly NACI) background check costs around $180, while a Tier 3 (formerly ANACI) background check costs approximately $420

32. Reference Appendix M, 13 IE Vehicles, the table lists two (2) DS2 C-300s. Please confirm if there is any requirement to deliver MUR.

Answer: Currently there is no requirement to deliver MUR.

33. Reference Appendix M, (2) Hours of Operation, the hours for dispatch and distribution on Sundays is from 1500-1700 (2-hours).

a. What is the average number of refuels/defuels for Sunday operations?

Answer: Currently, on average there are five to ten aircraft on Sunday.

b. Do Sunday operations normally extend past or encompass more hours than the scheduled hours of 1500-1700?

Answer: Currently, Sunday operations are scheduled for the hours of 1500-1700.

34. Please state if the Government requires a dedicated defuel truck for Jet A?

Answer: Per revised PWS Attachment I A dated 05/08/2025, C-5.2.4.1, titled “Flightline Issues/Defuels”, Contractors shall provide support for aircraft defueling of non-suspect quality fuel upon request from designated representatives.

35. Are there any fuel delivery requirements at Randolph AFB that would require travel to off-base locations? If so, please provide the product, frequency of delivery, and how far the delivery point(s) is/are away from the installation. Off base support is typically for aircraft that diverted or broke after landing.

Answer: Currently, there is no requirement at Randolph AFB, TX to provide support to off-base locations.

36. Appendix M does not provide any information on transient aircraft requirements. Please clarify if there is a transient aircraft requirement and if so, typical workload information especially as it relates to the frequency of servicing widebody, large frame aircraft requirements that would require heavier fuel loads than normal assigned aircraft.

Answer: Randolph AFB services an average of 20-25 transient aircraft monthly.

Currently, widebody typically does not land at Randolph. When the Airshow is hosted by Randolph AFB there will be an increased requirement for widebody aircraft.

37. Please clarify if there are any established delivery schedules in place for ground products

(daily/weekly), or are ground products delivered by specific request from the organizational tank custodian/using organization? If a regular delivery route is in place, what is the schedule and how long does it typically take to run the route from start to finish?

Answer: Currently, there are no set delivery schedules for ground fuel at Randolph AFB.

38. Is the RFM building going to be available to the contractor after contract turnover or after the

R-11s are replaced with commercial refueling units?

Answer: No

39. How far away is the commercial jet fuel loading rack from the truck parking area? Or, where is the jet fuel delivered from?

Answer: Two (2) miles.

40. Are there any DFSP requirements?

Answer: No, it’s not a requirement at either location.

41. Is there a refueler Preventive Maintenance Team location/facility that the contractor will have access to?

Answer: Yes.

42. Who is responsible for Cryotainer Maintenance?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M, Supplement to C-5.3 “Cryogenics Maintenance”. The Contractor shall maintain cryogenics tanks, equipment, and area IAW applicable directives to ensure safety of personnel and quality/quantity of product are maintained.

43. Are LOX carts delivered to and picked up from the Cryo Storage area by the owning organizations?

Answer: Yes.

Laughlin AFB, TX Questions:

1. Reference Appendix M, Table M-2 Normal Hours of Operation and Appendix M, Section (4) Base Specific Requirements: Appendix M, Table M-2 Normal Hours of Operation identifies the Operations hours as 0000-2400 Monday-Friday, however Appendix M, Section (4) Base Specific Requirements identifies Normal Airfield Operating hours as Monday through Friday 0700 through 1900 hours. Is a mid-shift required to be manned?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M, Table M-2 Normal Hours of Operation identifies the Operations Hours as 0000-2400 Monday- Friday for Operations (Dispatch) and Operations (Distribution). The Normal Airfield Operating Hours as Monday through Friday 0700 through 1900 hours, is to provide fuel support to Spofford Auxiliary Airfield.

2. Reference Appendix M, Supplement to C-5.8.1.4 Contractor Furnished Special Purpose Vehicles: The paragraph states "Vehicles must be capable of and have all required federal, state, and local certifications for on and off-road transport of petroleum products." What locations require off road support?

Answer: Currently, no site requires off-road support, but the awardee needs to have the capability in place should the need arise.

3. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to C-5.2.4.1 Issues/Defuels Parameters: The paragraph states "Provide fuel support to Spofford Auxiliary Airfield."

a. How often is support required?

Answer: Approximately 200 gallons of diesel quarterly to service four generators, fire department org tank and NEXRAD weather generator. Normally once per quarter (80 miles round trip).

b. Is the contractor required to provide aviation and ground fuel support?

Answer: Yes, one time in the six years, contractor had to deliver aviation fuel to the Spofford auxiliary airfield for a T-38 maintenance problem. Ground fuel is Diesel and for the same requirements as above.

Approximately 200 gallons of Diesel quarterly to service 4 generators, fire department org.tank and NEXRAD weather generator. Normally one time a quarter, 80 miles round trip.

4. Reference Appendix M, Supplement to C-5.2.4.1 Issues/Defuels Parameters: The paragraph states "Provide fuel support to NEXRAD weather radar site located 40 miles from installation." How often is support required?

Answer: Approximately 200 gallons of diesel quarterly to service four generators, fire department org tank and NEXRAD weather generator. Normally once per quarter (80 miles round trip). NEXRAD and Spofford generators are typically serviced at the same time/day. Distance between NEXRAD and Spofford is 15-20 miles.

5. Reference Appendix M, Supplement to C-5.2.4.1: The hours reflected in the paragraph conflict with the hours of support required reflected in Appendix M, Table M2: Normal Hours of Operation. Please clarify.

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M, paragraph C- 5.2.4.1, are the normal airfield operating hours to provide fuel support to Spofford Auxiliary Airfield.

6. Supplement to C-5.2.4 Cryogenics issues: Are there current established days and times of support provided by the contractor?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M, Supplement to PWS paragraph C-5.2.4 Cryogenics Issues. The Contractor shall coordinate service times and other requirements with MOC or maintenance units to ensure efficient and effective operations.

7. As production schedules are not consistent with the PWS delivery requirement to replace all vehicles within 12 months of contract award, will the government consider amending the delivery completion time to 2 years from contract award?

Answer: No. Per revised PWS Attachment I B dated 05/08/2025, the requirements in the PWS and Appendix M, state that Contractor owned vehicles must have capabilities to perform the contract no later than 12 months after contract start date. The Contractor is responsible for ensuring vehicles are maintained in a serviceable condition and repairing/replacing vehicles as necessary to maintain adequate levels of support.

8. Does Facility 2071 qualify for a liquid fuels vehicle maintenance facility? Can this facility be used by the contractor for daily PM checks/repairs and unscheduled maintenance such as hydraulic system repairs, air brake system maintenance, pump and filter maintenance? Does this facility have a spill containment barrier with an oil/fuel water separator containment system?

Answer: The facility labeled 2071 is an outdoor facility and does not have capability of maintenance beyond daily preventative maintenance.

9. Would the Government consider selling, to the contractor, the vehicles with 08,10.11, and 21 build years at a substantially lower price than new vehicles? The identified serial numbered vehicles eligible for retention are about one half of the existing fleet.

Answer: No.

10. With ownership of refueling vehicles transferring to the contractor, will the government continue to perform “second level” repairs and maintenance on those vehicles? If not, will the contractor be allowed to use heavy vehicle maintenance technician employees with refueling experience.

Answer: No. The Government will not perform any maintenance on Contractor furnished vehicles. There is no available area to perform “second level” repairs on contractor owned vehicles and there is no requirement to provide a heavy vehicle maintenance technician with refueling experience.

11. In order to fairly evaluate contractor provided vehicles, will the Government require contractors to include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of contractor-furnished vehicles?

Answer: See revised PWS dated 05/08/2025 Appendix H. The Government requires that contractors include in their technical proposals the vehicle's pertinent information, and capabilities as they relate to the PWS requirements.

12. Can you provide the contractor-furnished special purpose vehicle specifications, such as GPM, filter separator, tank size, hose specifications, etc.? Prior Air Force solicitations have included very specific requirements in Appendix H.

Answer: Please refer to revised PWS dated 05/8/2025 Appendix H.

13. Do all contractor-furnished special purpose vehicles need to be over-the-road capable?

Answer: Please refer to revised PWS dated 05/8/2025 Appendix H. All Contractor assets must adhere to NFPA 407.

14. Can the contractor include costs for the contractor-furnished special purpose vehicles in the first year of the contract, given we have 12 months to replace the existing fleet?

Answer: Yes, the contractor may amortize their purchase cost however they see fit in accordance with Factor 3: Price located on page 70 of the solicitation.

15. Can you confirm that maintenance on the LOX tanks is a contractor responsibility? This includes all replacement parts.

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M, Supplement to C-5.3 Cryogenics Maintenance. The Contractor shall maintain cryogenics tanks, equipment, and area IAW applicable directives to ensure safety of personnel and quality/quantity of product are maintained.

16. Is the contractor allowed to utilize the PMEL office for the calibration of government equipment?

Answer: Yes

17. What is the average in-commission rate of the current refueler fleet?

Answer: 92%

18. Will the contractor have an allocated building to perform maintenance on the contractor-furnished special purpose vehicles?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M (5) IP (FACILITIES), the following on-site installation facilities may be used by the Contractor in performance of the PWS tasks. The facilities may be changed, by the local installation, from time to time to meet mission requirements. The Contractor will be notified prior to any change of location.

19. If one of the items in Appendix M (9a, 9b, or 9c) becomes inoperable, is it the contractor’s responsibility to replace it? What if it is not the fault of the contractor?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M (9) INCIDENTAL EQUIPMENT (IE), maintenance of all equipment on this list is the responsibility of the Contractor. Per C-5.3.5 titled Other Maintenance/Repairs, the Contractor will notify the COR/base maintenance offices of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during OM/SM or operations. The Contractor will request assistance from the base or through the base to DLA Energy to correct these deficiencies or to perform necessary repairs. If the base is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the process to obtain Contracting Officer approval for the work. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material required, to subcontract the work and material required, or to utilize a combination of the options. No general and administrative fee or profit will be added.

The Contractor will not perform maintenance and repairs beyond OM and SM unless

20. At the end of the contract, will the contractor-furnished special purpose vehicles revert to Air

Force property?

Answer: No.

21. Can you confirm there is no requirement for work on Saturdays under normal operating conditions?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M (2) HOURS OF OPERATION, Contractor must be capable of providing 24 hours x 7 days per week PWS coverage when required including for extended operations, weather, natural disaster, exercise, or other contingency operations.

22. What time does the work week end on Fridays for distribution and dispatch?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M (2) HOURS OF OPERATION, Contractor must be capable of providing 24 hours x 7 days per week PWS coverage when required including for extended operations, weather, natural disaster, exercise, or other contingency operations.

Operations (Dispatch) Fri 0000-2400

Operations (Distribution) Fri 0000-2400

NOTE (1): If the holiday falls on Saturday—the previous Friday shall be observed as the holiday. If the holiday falls on Sunday—the next Monday shall be observed as the holiday.

NOTE (2): Fuels Operations shall operate during normal or required extended hours of operation and on observed holidays unless authorized to close by the Wing/Base Commander or designee. If closed, standby personnel shall be identified to Base Operations and Security Forces and be available to respond within 2 hrs.

23. On average, how many aircraft land at one time?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M, average number of refuels per shift (DAILY) 0700-1500=110, 1530-2230=70, and 2230-0700=5.

24. Reference PWS C-5.2.6 Quality Surveillance/Laboratory – Please clarify if the contractor is responsible for shipping costs of required samples to area lab. Will local TMO be available to contractor for shipping samples?

Answer: Local TMO ships samples, at no cost to contractor.

25. Reference PWS paragraph C-5.2.6 and Appendix M paragraph (9) – this paragraph states in part that the contractor is responsible for providing replacement laboratory equipment without additional Government funding. While we understand the Contractor’s responsibility to provide consumable supplies, please clarify if it is the Government’s intent to require the Contractor to purchase, at their own expense, replacements for Government provided equipment such the analytical balance, CU meters, B-2 kits, oven, etc., should they become unserviceable during the life of the contract?

Answer: Per revised PWS Attachment I B dated 05/08/2025, Appendix M (9) INCIDENTAL EQUIPMENT (IE), maintenance of all equipment on this list is the responsibility of the Contractor. Per C-5.3.5 titled Other Maintenance/Repairs, the Contractor will notify the COR/base maintenance offices of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during OM/SM or operations. The Contractor will request assistance from the base or through the base to DLA Energy to correct these deficiencies or to perform necessary repairs. If the base is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the process to obtain Contracting Officer approval for the work. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material required, to subcontract the work and material required, or to utilize a combination of the options. No general and administrative fee or profit will be added.

The Contractor will not perform maintenance and repairs beyond OM and SM unless

26. Reference PWS paragraph C-5.8.1.4 – this paragraph clearly states the Contractor is responsible for providing fuel for Contractor furnished special purpose vehicles.

a. Who pays for fuel for government furnished special purpose vehicles listed in Appendix M, paragraph (13)?

Answer: Per revised PWS dated 05/08/2025 Appendix M, it states Supplement to Appendix F: The Contractor is responsible for cost of fuel for IE Vehicles from the beginning of the contract period. The Contractor may request to establish a Fuels Purchase Agreement/Authorization (FPA) to be allowed to purchase DWWCF ground fuel for use in IE vehicles.

b. If the Contractor is required to purchase fuel for Government provided vehicles, please provide the previous three-year consumption rate for each grade of fuel used.

Answer: The Government provides fuel for the Special Purpose vehicles.

General purpose vehicle fuel is provided by the Contractor.

27. Reference PWS paragraph C-5.8.2 – this paragraph stats in part “When an item of IE/IP is no longer required or becomes unserviceable, the Government, at its discretion, is not required to replace the item.” If a piece of IE/IP equipment that is no longer serviceable but is still required, and the Government chooses not to replace the item, will the Government reimburse the Contractor for replacement costs?

Answer: Per revised PWS Attachment I A dated 05/08/2025, Appendix M (9) INCIDENTAL EQUIPMENT (IE), maintenance of all equipment on this list is the responsibility of the Contractor. Per C-5.3.5 titled Other Maintenance/Repairs, the Contractor will notify the COR/base maintenance offices of other maintenance and repairs needed based upon the maintenance plan and unplanned deficiencies discovered during OM/SM or operations. The Contractor will request assistance from the base or through the base to DLA Energy to correct these deficiencies or to perform necessary repairs. If the base is unable to provide the requested assistance, the Contractor will then notify the COR and initiate the process to obtain Contracting Officer approval for the work. The Contractor may request through the COR to the Contracting Officer to perform the work using existing labor at no additional charge and obtain material required, to subcontract the work and material required, or to utilize a combination of the options. No general and administrative fee or profit will be added.

The Contractor will not perform maintenance and repairs beyond OM and SM unless

28. Reference Appendix M, (2) Hours of Operation, the hours for dispatch and distribution on

Sundays is from 1200-2000.

a. What is the average number of refuels/defuels for Sunday operations?

Answer: 30 refuels and 1 defuel.

29. Workload table states “often times, DLA-E contracted employees provide the ground maintenance…” although a BOS contractor is responsible. Please provide an estimate of how much area or coverage that the Contractor would be required to mow, weed eat, remove gravel etc.?

Answer: Currently, there is no requirement for the Contractor to mow, weed eat, remove gravel etc.

30. Since the BOS contractor is responsible for grounds, are there any contractual concerns with

DLA-E contractors performing grounds maintenance in these areas?

Answer: No.

31. Workload table shows (3) identified confined spaces. Please clarify if the Contractor is required to enter into any confined spaces as part of O&M responsibility.

Answer: The Contractor is required to enter into confined spaces and does so in coordination with BOS CE and the BOS CE maintains the confined space program and contractor conducts annual confined space training.

32. Reference Appendix M, 13 IE Vehicles, the table lists two (2) DS2 C-300s. Please confirm if there is any requirement to deliver MUR.

Answer: There is no requirement to deliver MUR (Gasoline).

33. Reference Appendix M, 13 IE Vehicles, the table lists two (2) C-303 Jet A trucks. The COR presentation (Refueler Parking Slide) during the virtual pre-proposal conference showed two

(2) commercial trucks included with the fleet.

a. Please confirm the two commercial trucks shown in the photo are the C-303 refueling vehicles referenced in Appendix M.

Answer: Yes.

b. Are the C-303 vehicles integrated with the R-11 vehicles for aircraft refueling or are they used primarily for delivering jet fuel to org tanks, support eq. etc.?

Answer: Yes, they are used to service aircraft refueling.

34. Reference Table M-3b, Aircraft Workload Information and COR presentation during virtual pre-proposal conference, we were briefed that the assigned aircraft are the T-6 and T-38 and that the location no longer has T-1 aircraft assigned. However, the reference table shows 38 T-1 aircraft. Please confirm there are no T-1 aircraft assigned at Laughlin.

Answer: Currently, there are no assigned T-1 aircrafts at Laughlin AFB.

35. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to PWS paragraph C-5.8.1.4 – This paragraph states in part that contractor provided special purpose vehicles “must be equipped with all necessary capability (pumping rate, connections, hoses, nozzles, etc.) to be compatible with Air Force systems and customer assets to be serviced.” This sentence does not provide enough information. Please provide the following:

a. Minimum pumping rate for standard truck refueling.

b. Minimum hose length and number of hoses

c. Does each servicing vehicle require both overwing and single-point nozzles?

d. Specific version of installed Scully systems.

Answer: See revised PWS dated May 08, 2025 Appendix H.

36. Please state if the Government requires a dedicated defuel truck for Jet A?

Answer: Per revised PWS Attachment I A dated 05/08/2025, C-5.2.4.1, titled Flightline Issues/Defuels, Contractors shall provide support for aircraft defueling of non-suspect quality fuel upon request from designated representatives.

37. Reference PWS Appendix M (4) Base Specific Requirements, Supplement to C-5.2.4.1

Issues/Defuels parameters, how often are deliveries made to Spofford Auxiliary Airfield and the NEXRAD weather radar site?

Answer: One time in the six years, contractor had to deliver aviation fuel to the Spofford auxiliary airfield for a T-38 maintenance problem.

a. Does the Contractor deliver only DS2 to the off-site locations or is there a requirement to deliver Jet A?

Answer: Yes, one time in the six years, contractor had to deliver aviation fuel to the Spofford auxiliary airfield for a T-38 maintenance problem.

Ground fuel is Diesel and for the same requirements as above.

b. What is the typical fuel requirement (average gallons) delivered to these locations?

Answer: Approximately 200 gallons of diesel quarterly to service 4 generators, fire department org tank and NEXRAD weather generator.

Normally one time a quarter, 80 miles round trip.

38. The PWS does not list any transient aircraft workload requirements, however, we were briefed during the virtual pre-proposal conference that transient aircraft is minimal.

Reference virtual preproposal conference slides, the average transient aircraft issues are 10.9K gallons, 160 servicing’s annually. Please clarify if the transient aircraft are widebody/large frame aircraft that would require heavier fuel loads than normal assigned aircraft.

Answer: Some transient aircraft are fighters, while others are larger wide bodies.

39. We are informed during the virtual preproposal conference that the Military Service Station is no longer the responsibility of the Contractor, rather it is under the control of a COCO contractor. However, Appendix M (1) Applicable PWS Section C-5 paragraphs, the retail service station is listed as applicable. Please confirm if applicable.

Answer: Yes, it is applicable. It still requires the Contractor to conduct required inspections and process end of month accounting forms for diesel and gasoline until the GOCO service station decommissioning is complete.

a. Does the COCO contractor perform the accounting duty?

Answer: IAW the solicitation and Attachment I B, COCO Contractor is responsible for all aspects of their service station.

b. Does the COCO service station support ground product fillstand for the DLA-E Contractor’s C-300 fleet?

Answer: Yes.

40. Please clarify if there are any established delivery schedules in place for ground products (daily/weekly), or are ground products delivered by specific request from the organizational tank custodian/using organization? If a regular delivery route is in place, what is the schedule and how long does it typically take to run the route from start to finish?

Answer: Currently, there are no established delivery schedules.

41. Is the RFM building going to be available to the contractor after contract turnover or after the R-11s are replaced with commercial refueling units?

Answer:…