SF330 36C77621R0090.pdf

Contract Opportunity

Presolicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from

User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Presolicitation Notice

C1DA

MINOR (P/N 675-102) Expand Primary

Care Design - Lake Nona (West) Orlando VAMC

44131

36C77621R0090

04-19-2021 2PM EASTERN TIME, NEW YORK, USA

N

SDVOSBC

541310

Department of Veterans Affairs

Program Contracting Activity Central

6150 Oak Tree Blvd, Suite 300

Independence OH 44131

Contract Specialist

Jason Phillip jason.phillip@va.gov

Orlando VA Medical Center

Lake Nona (West)

13800 Veterans Way

Orlando FL

32827

USA

http://www.va.gov/

Department of Veterans Affairs Homepage jason.phillip@va.gov

Contract Specialist

PRESOLICITATION NOTICE

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD

FORM (SF) 330'S ARCHITECT-ENGINEER QUALIFICATION PACKAGES ONLY. ALL

INFORMATION NEEDED TO SUBMIT SF330 DOCUMENTS IS CONTAINED HEREIN.

NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN

HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR

REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT

OF THIS ANNOUNCEMENT.

NOTE: Although the SOW is attached, no referenced SOW-Attachments are included at this stage.

1. GENERAL INFORMATION:

Veterans’ Health Administration (VHA) Program Contracting Activity Central (PCAC) is seeking is seeking professional design services from an Architectural/Engineering (A/E) firm to develop and furnish Construction Documents and perform Solicitation Support Services and

Construction Period Services (CPS) for this project entitled: Expand Primary Care at Lake

Nona (West), Project No. 675-102, for the Department of Veterans Affairs, Orlando VA

Medical Center, 13800 Veterans Way, Orlando, FL 32827, in accordance with items herein specified. Construction document tasks will include, but will not be limited to, preparation and/or performance of reports, specifications, renderings, working drawings, site visits/investigations, meetings and meeting minutes, staff interviews, phasing/scheduling, cost estimates, and other related information and services. A/E shall furnish technical services for schematic design, design development, and construction documents. The anticipated scope is defined here for reference, and final confirmation needs to be coordinated with the VA.

The A-E Services contract anticipated to be awarded will be procured in accordance with the

Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer

Act], Federal Acquisition Regulation Part 36.6 “Architectural and Engineering Services,” VA

Acquisition Regulation 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services.

In accordance with FAR 36.209 “Construction Contracts with Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns

(SDVOSB). The NAICS Code for this procurement is 541310 “Architectural Services” and the annual small business size standard is $8M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before July 7, 2021.

The anticipated period of performance for completion of design is 284 calendar days after notice of award. The VAAR Magnitude of Construction for this project is between $5 and $10 Million.

3. SCOPE OF DESIGN

The Orlando VA Medical Center proposes to design and build additional floor (4th floor), with interstitial space above (level 4M), for Primary Care clinic expansion on building 1, level 4, Area

A, Zone 1 at VAMC, Lake Nona campus.

This expansion will add approximately 7,900 SF of primary care and women veterans care space.

The expansion shall be designed per the latest PACT (Patient Aligned Care Team) Space Module

Design Guide, input from the VA staff, and other references and requirements cited on this scope of work. A mechanical room to house the supporting MEP requirement shall be incorporated either by extending the mechanical space in level 5 or installing MEP equipment in the existing mechanical space if mechanical extension is not possible.

Design work to include all required work to complete the expansion of primary care clinic, interstitial space, mechanical space, and any required work (impact) in the adjacent spaces. Most design, especially the exterior, shall be designed to match existing architectural features of the building/facility.

The A-E shall be professionally licensed in any state in the United States. The A-E is responsible for all services to complete the deliverables listed in the Statement of Work (SOW). (See

Attachment - SOW Expand PC West - Orlando Final 3-11-21). The deliverables outlined in the SOW are inclusive of the following: Quality Assurance/Quality Control Plan, basis of design, schematic design, design development, contract documents, final bid documents, and construction period services. The deliverables schedule can be found in the SOW.

Please note that the 284 calendar day period of performance for the design completion begins with the issuance of the Notice of Award and that a Notice to Proceed will not be issued for the completion of a design project. The construction period services will be option items that will be exercised after the award of the construction project. The period of performance for construction period services will match the period of performance for the construction project.

4. A-E SELECTION PROCESS:

Responsive firms submitting SF330’s in response to this announcement not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for initial selection evaluation. The selection process will be made using a two-phase process. Phase I consists of the initial evaluation of the SF330’s and determination of the highest rated firms. A minimum of three (3) of the highest rated firms will then be short listed and invited to continue with Phase II of the process. All firms not shortlisted will be notified at this time. Phase II consists of Written Responses for the shortlisted firms and selection of the top ranked firm to receive the solicitation and conduct negotiations. The firms selected for Written

Responses will be notified by email of selection and provided further instructions and the evaluation criteria requirements. After the Written Responses are received, the firms will be evaluated and the top-ranked firm will be selected, sent the solicitation, and subsequent negotiations to follow. A site visit will be authorized for the highest rated firm during the negotiation process. Award selection will be made based on the results of the Written Responses and successful negotiation of rates for the project, and not the SF330 qualifications from Phase I.

If negotiations are not successful with the highest rated firm, they will continue with the next highest rated firm, and so on until award can be made.

Please note that during the evaluation of the Written Responses, the prior evaluation of the

SF330s will not be taken into consideration as they are separate evaluations.

5. PHASE I SF330 SELECTION CRITERIA:

The following are listed in descending order of importance.

Primary Selection Criteria:

1. Professional Qualifications: Professional qualifications necessary for satisfactory performance of required service. The board will evaluate, as appropriate, the education, training, registration, certifications overall and relevant experience, and longevity with the firm of the key management and technical personnel. This criterion is primarily concerned with the qualifications of the key personnel and not the number of personnel. The lead designer in each discipline must be registered as required by FAR 36.609-4 and 52.236-25. The Offeror must provide Florida registration for Structural Design-Engineering Services. The board will also evaluate resumes for all proposed key personnel. Resumes are limited to one page each and should cite project specific experience and indicate proposed role in this contract.

Offer must include the following statement of SDVOSB compliance when submitting the personnel proposed to perform the work under this requirement: “I [signatory authority]___________________, [company] __________________ certify that the team proposed to perform under this requirements demonstrates the capability of 50% SDVOSB performance in compliance of 48 CFR 852.219-10.”

The information provided in sections C through E of SF330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

2. Specialized Experience: Specialized experience and technical competence of the firm in the design of vertical expansion on an existing occupied building and construction period services of the A-E Design service required. The board will evaluate the specialized experience on similar projects and the technical capabilities of the prime firm and any subcontractors. The Board will evaluate where appropriate the effectiveness of the proposed project team, including management structure, coordination of disciplines, offices and/or subcontractors, and prior working relationships. Offeror must provide up to five (5) projects completed or substantially completed within the past five (5) years that best illustrate specialized experience related to this project scope, such as vertical expansion design in healthcare facility, structural design, blast analysis/design, – including commissioning, progressive collapse, physical security and resiliency requirements, etc.

The information provided in sections F and G of SF330 will be used to evaluate this evaluation factor. Do not include this information in section H, unless it is pertinent to support the information listed in the other sections.

3. Capacity: Capacity to accomplish work in the required time. The evaluation will consider the firm’s ability to meet the schedule of the overall project, as well as the available capacity of key disciplines to perform the work in the required time. Provide the available capacity of key disciplines by providing current project workload, inclusive of all projects awarded by the VA during the previous 12 months and the full potential value of any current indefinite delivery contracts.

The information for this factor shall be provided in Section H of the SF330. Please ensure the capacity applies toward the team/personnel provided in the SF330.

4. Past Performance: Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. The past performance will be evaluated for all projects provided in section F to include a review of Contractor Performance Assessment

Rating System (CPARS). The following information is required for all projects noted in section F: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

Evaluations will consider superior performance ratings on recently completed VA projects as well as the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

Also, consider, as appropriate, the record of significant claims against the firm because of improper or incomplete architectural and engineering services. Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

The information for this factor shall be provided in Section H of the SF330. If there is no CPARS data available, Past Performance Questionnaires (PPQs) will be accepted.

Please utilize the attached PPQ document.

5. Locality: Knowledge of the locality, to include specific knowledge of certain local conditions or project site features, such as geological features, climatic conditions, working with and local construction methods or local laws and regulations.

The information for this factor shall be provided in Section H of the SF330. The information for this factor shall be provided in Section H of the SF330. Note that the intent of this factor is to showcase a firm’s understanding of the site and locality, and not where the firm is located and how they would travel to the site. Information related to the firm’s location, shall be provided in section H, under Secondary

Selection Criteria Factor 1.

6. Construction Period Services (CPS): Experience in CPS to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, support of construction contract changes to include drafting statements of work and cost estimates, attendance at weekly conference calls, providing minutes of meetings between the AE, VA, and contractors, pre-final inspection site visits, generation of punch-list reports, and production of as-built documentation.

The information for this factor shall be provided in Section H of the SF330.

Secondary Selection Criteria*:

1. Geographic Location: Location of the firm, as measured by the driving distance

(miles) between the Offeror’s principal business location and the Orlando VA

Medical Center, 13800 Veterans Way, Orlando, FL 32827. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir).

* The secondary selection criterion is used as a tie-breaker, if necessary, in ranking the most highly qualified firms following the completion of discussions. The secondary selection criterion will not be applied when determining a firm’s SF330 submission “Excellent,” “Acceptable,” “Good,” “Marginal,” or “Unacceptable.”

The information for this factor shall be provided in Section H of the SF330.

6. PHASE II WRITTEN RESPONSES SELECTION CRITERIA:

In accordance with FAR 36.602-3(c), discussions will be conducted in the form of written responses. The selected firms will be invited to provide their written responses to predetermined questions via email to the A-E Evaluation Board. The instructions for the written responses will be provided to the selected firms only. Each selected firm will be evaluated based on their written responses. The top-rated firm will be selected based on their rating from the written responses. The previous ratings from the SF330 evaluations are not applicable during Phase II.

Below are the evaluation factors for the written responses. The factors are listed in equal order of importance.

1. Proposed Management and Coordination Plan: Discuss confidence and approach to completing a project of this scale within the period of performance listed in the SOW.

Explain quality control methods that will be used throughout each design phase, and prior to each submission. Describe strategy for control of estimated cost, and solutions for anticipated problems. Discuss proposed design team, their specific strengths, and experience that make them the best fit for this project. Discuss how the design teams will work together, and with the VA, to keep this design on schedule, within budget, and compliant with VA design requirements.

https://www.google.com/maps/dir/800+Hospital+Dr,+Columbia,+MO+65201/@38.9364801,-92.3639611,13z/data=!4m8!4m7!1m5!1m1!1s0x87dcb7bba541d773:0x2cc021cdbc48ae62!2m2!1d-92.3289417!2d38.9364853!1m0

2. Approach to Project Challenges: Discuss ability, familiarization, or experience with

VA design guides and directives and their interpretations and application to this design.

Describe plans with this project to ensure VA requirements are kept current, and specified equipment will be TRM approved. What action will you take if a significant design flaw is discovered during construction phase that involve an additional design work and an increase in construction cost? Who do you think is responsible for this cost?

3. Proposed approach to Design Development: Discuss plan to ensure specifications and drawings are well edited, accurate, all inclusive, and coordinate with each other. Discuss approach to evaluate existing site conditions and ensure new work will not conflict with existing work.

4. Expectation for VA – AE collaboration: Discuss what expectations the AE firm would have from the VA for this project. Describe strategies for an effective collaboration meeting throughout each phase, including frequency, and their significance to the overall end-product.

7. SUBMISSION CRITERIA/REQUIREMENTS:

The below information contains the instructions and format that shall be followed for the submission of the SF330 Statement of Qualifications:

• Submit ONE (1) SF330 Statement of Qualifications via email to the Contract Specialist

Jason Phillip at jason.phillip@va.gov. This shall include Parts I and II and any applicable attachments.

• The SF330 submission is due by 2:00 PM ET ON April 19, 2021.

• The SF330 shall be submitted in one email and have a file size that shall be no larger than

5 MB. No hard copies will be accepted.

• The subject line of the email shall read: “SF330 Orlando Expand PC 36C77621R0090”

• The submission must include the SF330, Architect/Engineer Qualifications (form is available on-line at http://www.cfm.va.gov/contract/ae.asp).

• The page limitation of the SF330 shall not exceed a total of FIFTY (50) pages. This includes CPARS and/or PPQs and any other relevant information. Each page shall be in

Arial or Times New Roman, size 12 font, single spaced. The title page, table of contents and Part II of the SF330 Form will NOT count as part of the page limitations.

• A PPQ from previous projects may be submitted for this project. If significant portions of a project have been completed since the previous PPQ was filled out, a new PPQ should be submitted to accurately assess the project.

• All SF330 submissions must include the following information either on the SF330 or by accompanying document:

1) Cage Code; 2) Dun & Bradstreet Number; 3) Tax ID Number; 4) The E-mail address and Phone number of the Primary Point of Contact; 5) A copy of the firms Vet Biz

Registry.

mailto:jason.phillip@va.gov http://www.cfm.va.gov/contract/ae.asp

• All questions shall be submitted to jason.phillip@va.gov. The cutoff date for question submission is 2:00 PM ET ON April 2, 2021. Questions will be answered through modification to the Pre-Sol Notice posted to Contract Opportunities https://beta.sam.gov.

• NOTE: This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small

Business concerns. Offers received from other than Service-Disabled Veteran-Owned

Small Business concerns will not be considered. All Service-Disabled Veteran-Owned

Small Businesses must be listed as verified by the VA’s Center for Veterans Enterprises

(CVE) ((https://www.va.gov/osdbu/verification/index.asp). Offerors must be verified by

CVE and visible in the Vendor Information Portal (VIP) database

(https://www.vip.vetbiz.va.gov) at time of SF330 Submission, Written Responses, and award. Failure to be BOTH visible and verified at these times will result in the offeror being deemed unacceptable and ineligible for award.

• All prime firms are required to meet the NAICS code requirement specified for this project. The Contracting Officer shall verify the NAICS Code in VIP and/or the System for Award Management (SAM). Failure to meet the NAICS code requirement may result in the rejection of the SF330 submission.

• All Joint Ventures must be CVE verified at time of SF330 and Written Responses submissions and award and submit agreements that comply with 13CFR 125.15 prior to contract award.

• SF330 submissions received after the date and time specified will not be considered.

Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be evaluated. All information must be included in the SF330 submission package.

• It is the offeror’s responsibility to check the Contract Opportunities website at:

https://beta.sam.gov for any revisions to this announcement prior to submission of

SF330s.

See attached document: SOW Expand PC West - Orlando Final 3-11-21.

See attached document: PPQ Expand PC Orlando - Due 4-19-2021.

End of Document mailto:jason.phillip@va.gov https://beta.sam.gov/ https://www.va.gov/osdbu/verification/index.asp https://www.vip.vetbiz.va.gov/ https://beta.sam.gov/