Section L_Instructions Conditions and Notices to Offerors.pdf

Source Selection Information -- See FAR 2.101 and 3.104

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Source Selection Information -- See FAR 2.101 and 3.104

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Section L - Instructions, Conditions, and Notices to Offerors

L-900. INSTRUCTIONS TO OFFERORS

I. Proposal Format

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. Offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the Request for Proposal (RFP) may cause their proposal to be determined to be noncompliant and therefore not eligible for award. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission. Offerors shall submit only one proposal for the Mobile Aircraft Arresting System (MAAS), as the Government will review only one proposal per offeror. No additional proposals (i.e., one (1) offeror submitting two (2) proposals based on differing approaches) shall be submitted. Proposals must be received by Brandi Moody, Contracting Officer, brandi.moody@us.af.mil; Philip Holt, Contract Specialist, philip.holt@us.af.mil; and Minh Tran, Contract Specialist, minh.tran.16@us.af.mil, via encrypted email or DOD SAFE (see paragraph L.II.A.7 below) no later than the date and time specified in Block 9 on the face page of the RFP. However, offerors are requested to submit Volume II, Past Performance Information, so that it is received ten (10) calendar days prior to the required due date for proposals. Failure to submit Volume II by the earlier date will not result in offeror disqualification. A Pre-Award Survey will be completed on all offerors within the competitive range prior to award.

B. Communications: Exchanges of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. Email may be used to transmit such information only if the email can be sent encrypted and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email. In order to facilitate the sending and receiving of encrypted emails, offerors must use MS Outlook email configured to support encryption or a different email product that is S/MIME compatible and configured to support encryption.

If you intend to submit your source selection information via encrypted email, you will need to contact the Contract Specialist or PCO indicated on the face page of the solicitation prior to your first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). When submitting source selection information via email, file suppression utilities, to include but not limited to zip files, will not be accepted.

The test encrypted message process is as follows:

(1) The offeror shall send a digitally signed “test” e-mail message containing no proprietary or source selection information to brandi.moody@us.af.mil, philip.holt@us.af.mil, and minh.tran.16@us.af.mil. Please clearly identify the email as a “Test email for Mobile Aircraft Arresting System RFP FA8534-23-R-0001”.

(2) The PCO will open the test e-mail and add (or update) the sender’s e-mail address (and corresponding encryption certificate) to their Outlook “Contacts List”.

(3) The PCO will send a digitally signed reply to the sender’s e-mail address.

(4) The sender must open the PCO’s digitally signed reply and add (or update) the PCO’s e-mail address in their “Contacts List” (For Outlook users - right-click the name in the “From” box, and then click” Add to Contacts” on the shortcut menu. Shortcut menu: a menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press

Source Selection Information -- See FAR 2.101 and 3.104

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shift + F10. If you already have a contact entry for this person, select “Update New Information” from this contact to the existing one).

(5) When you are ready to send an encrypted email, ensure encryption is selected and include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the email.

If an offeror’s computer system cannot support encryption technology, DoD Safe at https://safe.apps.mil is the preferred alternative method of electronic submissions. The offeror should send an unencrypted email, including “Source Selection Information – See FAR 2.101 and 3.104” in the subject line, requesting a Drop Link for transmission purposes. When submitting source selection information via email (to include DoD SAFE), file suppression utilities, to include but not limited to zip files, will not be accepted.

NOTE: When sending files via DoD SAFE, please note there is a size limit of 8GB, as well as a 25 files number limit. Offerors shall advise the PCO and buyer of any submissions that will be outside of these limitations so that multiple DoD SAFE drop-off request links can be sent. A formal notice must be sent to the PCO and buyer for a drop off link to be sent. Drop off request/links sent to companies by the Government are only valid for 14 days. Additionally, drop off request/links are only good for one submittal per use.

If the offeror chooses not to utilize encrypted email or DoD SAFE, the offeror shall send the PCO correspondence at the time that it submits the proposal stating that it accepts the risk of sending and receiving unencrypted electronic mail.

II. Volume Organization

A. General: Proposals shall be submitted to the Government in four (4) separate volumes as set forth below:

VOLUME PAGE

LIMITS

NUMBER

OF COPIES* DESCRIPTION

I N/A 1 Completed RFP (Excluding Section B of the Schedule, Includes Cross Reference Matrix and Joint Venture Agreement, if applicable)

II N/A 1 Past Performance [Submitted through Past Performance Information (PPI) Tool]

III 5 1 Small Business Participation

IV N/A 1 Cost/Price Volume [Cost/Price proposal with completed RFP Attachment 02 (MAAS Price Matrix)]

*All proposal information shall be submitted in electronic form via DoD SAFE (see paragraph L.II.A.7.

below). Media must be virus scanned by the offeror prior to submitting to the Government. Offerors shall use instructions set forth in Attachment A, Instructions to Past Performance Information (PPI) for Offerors, to electronically submit the past performance information into the EZ Source PPI Tool. The offeror is also required to submit an electronic copy of the Past Performance Volume II, that includes Attachment B, Past Performance Relevancy Assessment . The electronic version of RFP Attachment 02 (MAAS Price Matrix) shall be in .xlsx file format (Microsoft Excel 2016 or earlier version) with live working formulas; no other https://safe.apps.mil/

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type format will be accepted. Electronic media shall be accessible by a computer running Microsoft Windows 10 and above and Adobe Acrobat Portable Document Format (PDF) must be fully searchable in Adobe.

In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

1. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, and IV. Proposals shall be in the English language and all monies shall be proposed in United States dollar currency.

2. Print shall be no smaller than a font size of 12. Paper size shall be 8 1/2” X 11,” excluding any drawings, diagrams, and/or supporting illustrations, spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, or spreadsheets shall not be greater than 11” x 17”. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Elaborate formats, bindings, color presentations are not desired or required. In order to verify the font size and margins utilized, the offeror shall provide an electronic copy of the small business participation proposal in Word format.

3. The page limitation for Volume III, Small Business Participation, is 5 pages. The page limitations include any cover page, charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any table of contents or list of acronyms (if utilized). A “page” is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Offerors are cautioned that any pages that exceed the page limitations shall not be read, but shall be removed and retained in the contract file without being considered in the evaluation.

4. Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified in the letters forwarding the ENs to offerors or on the EN form itself.

5. Each page containing proprietary information shall be so marked and each page should contain the following legend at the bottom footer of each sheet:

“The information contained on this page is PROPRIETARY to (Insert company name here) and shall not be released to others or used for purposes other than for evaluation without the written consent of (Insert company name here)”

6. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION—SEE FAR 2.101 AND 3.104

7. Mailed or hand-delivered proposal packages will not be accepted. Proposal packages must be submitted via encrypted email or by DoD SAFE at https://safe.apps.mil. In order to submit the proposal package via DOD SAFE, the offeror shall send an email to the Contracting Officer (Brandi Moody, brandi.moody@us.af.mil), Contract Specialist, (Philip Holt, philip.holt@us.af.mil) and Contract Specialist (Minh Tran, minh.tran.16@us.af.mil) identified above and request a DoD SAFE drop-off link.

Once the Contracting Officer and/or Contract Specialist receives the request, a drop-off link will be sent to the offeror to upload and send the proposal submittal. It must be noted that the proposal submittal, and not the request for drop off link, must be received by either the Contracting Officer and/or Contract Specialists by the proposal due date and time. Should the DoD SAFE proposal submittal be received after the proposal due date and time, the proposal will be considered late in accordance with FAR 15.208(b).

https://safe.apps.mil/

Source Selection Information -- See FAR 2.101 and 3.104

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B. Volume I, Completed RFP

1. General: Volume I, Completed RFP shall consist of the completed (excluding Section B of the Schedule, but includes Cross Reference Matrix and Joint Venture Agreement, if applicable) and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. The Government reserves the right to independently identify exceptions taken to the terms and conditions of the RFP outside of those identified in the offeror’s cover letter. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined noncompliant and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed. Proposed costs/prices associated with the contract line items/sub-line items shall not be entered in Section B of the Schedule; rather, they shall be entered in RFP Attachment 02 (MAAS Price Matrix). Any prices entered in Section B of the Schedule will not be considered; only those prices entered in RFP Attachment 02, (MAAS Price Matrix), will be considered.

2. Cross Reference Matrix: The offeror shall fill out the cross reference matrix as RFP Attachment 01 indicating where in its proposal the information can be found as it relates to the RFP. The cross reference matrix will be utilized as a tool to show critical interrelationships and dependencies among the technical requirements document Statement of Work (SOW), the Contract Line Item Number (CLIN), the Contract Data Requirements List (CDRL), Section L (Instructions to Offerors), and Section M (Evaluation Basis for Award). The cross reference matrix will help an offeror ensure it has responded to all the evaluation criteria and proposal submittal requirements identified in the solicitation. If the matrix conflicts with any other requirement, direction, or provision of this solicitation, the other reference shall take precedence over the matrix. Additionally, to the extent the matrix discloses details as to the manner by which the Government intends to evaluate the offeror’s proposals for award, Section M references in the matrix are for informational purposes only, and the Government shall be obligated to evaluate proposals solely in conformance with Section M of the solicitation.

C. Volume II, Past Performance

1. General: The offeror shall utilize the Past Performance Information (PPI) Tool in order to submit Volume II, Past Performance. The offeror shall submit Present and Past Performance Information for itself and any joint venture member, as well as each proposed critical subcontractor in accordance with the format contained in the PPI Tool, Attachment B, Past Performance Relevancy Assessment, and the following paragraphs. A critical subcontractor is defined as an entity (subcontractor and/or teaming contractor), other than the offeror itself that will perform welding or assembly of welded components or manufacture of trailer assemblies, bearing carriers, brake carriers or sheaves. If subcontractor experience is submitted for consideration as part of the proposal, the offeror shall include a commitment signed by offeror and subcontractor certifying that if a contract is awarded resulting from the proposal, the parties commit to joint performance as proposed. If the signed commitment is not fully executed by both parties and provided with the Past Performance Proposal, subcontractor references will not be evaluated or considered.

2. Past Performance Format: The requested present and past performance information shall be provided in a separate volume labeled "Volume II - Past Performance". A summary page shall be provided for this acquisition, describing the proposed role of the offeror, any joint venture member and/or critical subcontractor (nature of work and percentage of overall work), and additional contracts as specified below. Summary page information must clearly communicate that proposed critical subcontractor(s) meet the definition of a critical subcontractor established above. Efforts submitted for proposed critical subcontractors not meeting the established definition will not be evaluated. Further, efforts submitted for

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proposed critical subcontractors without a signed commitment of joint performance will not be evaluated.

Each offeror/joint venture member and/or critical subcontractor shall utilize the PPI Tool to complete information of four (4) active or completed efforts in the past fifteen (15) years from the issuance date of the RFP that the offeror/joint venture member and/or critical subcontractor considers relevant in demonstrating its ability to perform the proposed effort. If the total number of such efforts exceeds four

(4) (within the last fifteen (15) years), each offeror/joint venture member and/or critical subcontractor shall address its four (4) most recent and relevant efforts. Please note that the offeror/joint venture member and/or critical subcontractor shall be the party to submit all performance information in the PPI Tool. The offeror's/joint venture member’s and/or critical subcontractor’s past performance information may include data on efforts performed by other predecessor companies, affiliates, other divisions or corporate management if such was provided for evaluation and if the offeror’s past performance volume demonstrates the company, affiliate, or division will provide the offeror with resources for the instant proposed effort, such as workforce, management, facilities, or other capabilities demonstrating direct and meaningful involvement in the performance of the instant proposed effort. The information in the PPI Tool shall clearly indicate the division or corporate organization that performed or is presently performing the effort. Efforts listed may include those with the Federal Government, foreign governments, state and local governments or their agencies, and commercial customers. If the offeror/joint venture member/critical subcontractor has attempted or completed any effort that falls within the following parameters, the offeror shall either include the effort as part of the four efforts submitted using the PPI Tool or included in the summary page with the contract numbers and role they performed clearly identified.

• Provide the USAF, any USAF MAJCOM, any USAF depot level overhaul facility, or any USAF Foreign Military Sales Customer or DLA with any complete Aircraft Arresting System (AAS),

• Provide the USAF, any USAF MAJCOM, any USAF depot level overhaul facility, or any USAF Foreign Military Sales Customer or DLA with any AAS components

• Providing complete AAS systems or AAS subcomponents,

• Any efforts which involved a testing requirement which was not successfully completed on the first attempt along with a detailed and thorough accounting of all corrective actions taken to pass subsequent testing attempts. The offeror/joint venture member or critical subcontractor must include any efforts which included testing that took more than one reattempt along with a detailed and thorough accounting of the initial corrective actions taken and a detailed and thorough narrative of why initial corrective actions were not sufficient to pass testing on the first reattempt.

In addition to providing the above, offerors/joint venture members/critical subcontractors shall include all available Contractor Performance Assessment Report System (CPARS) reports for all submitted efforts, as well as those efforts identified in the summary page in accordance with the above.

Please note that the completed PPI Tool database shall be submitted, along with the printouts from the database.

3. Ordering Type Contracts Submission: If the contract you are submitting is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Given this, an individual order (or series of orders) under the basic ordering contract shall be submitted, in lieu of just the basic ordering contract itself. All information provided to the Government, for an ordering type contractual vehicle, shall be at the order level (i.e. a delivery/task order). Otherwise, the Government will be unable to evaluate the ordering-type contract.

When submitting an individual order (or series of orders) under an ordering type contractual vehicle, it is important that the offeror’s past performance information be submitted in the correct format. There are

Source Selection Information -- See FAR 2.101 and 3.104

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specific places for submission of this information in the PPI Tool. Please ensure the information submitted in the PPI Tool, is for each order (or series of orders), in lieu of just the basic ordering contract itself. This includes but is not limited to information such as the Dollar Value, Period of Performance, Quantity Produced, Type and Complexity of Data Deliverables, and First Article Testing (FAT) using detailed test procedures developed by the Government in accordance with MIL-STD-3036, the tailored MIL-STD-3035 and the Statement of Work (SOW).

When determining what order (or series of orders) to submit for evaluation, please reference Section M, Paragraph II.C. for details on how the Government will evaluate each effort for recency, relevancy, and quality. Recency is defined as active or completed efforts performed within the past fifteen (15) years from the issuance date of this solicitation. If the information is not submitted in the correct format, the Government will not be able to evaluate the recency, relevancy, and quality for the effort. See paragraph

3.1 for further information on how to submit series of orders.

3.1 Series of Orders: When submitting a series of orders for evaluation, the offeror should list the orders under the basic ordering type contractual vehicle that demonstrate relevancy, as defined in the Relevancy Definitions in Section M paragraph II.C.4. Per the Note in Section M paragraph II.C.4, Relevancy consists of not only technical complexities, but programmatic/logistical considerations. The programmatic/logistical considerations include dollar value, length of effort, quantity produced, type and complexity of data deliverables, and FAT using detailed test procedures developed by the Government in accordance with MIL-STD-3036, the tailored MIL-STD-3035 and the SOW. If an offeror submits a series of orders for evaluation, the total dollar value of each order (in the series of orders), the period of performance dates of each order (in the series of orders), the total quantity produced on each order (in the series of orders) and the type and complexity of data deliverables for each order (in the series of orders) shall be submitted. The total dollar value of each order (in the series of orders) shall be added up to calculate the Total Dollar Value to be used in the evaluation, for the submitted effort. The total period of performance of each order (in the series of orders) shall be added up to calculate the Total Period of Performance to be used in the evaluation, for the submitted effort. The total quantity produced on each order (in the series of orders) shall be added up to calculate the Total Quantity Produced to be used in the evaluation, for the submitted effort. The type and complexity of data deliverables provided on each order (in the series of orders) shall be evaluated as a whole for the series of orders. The testing conducted on each order (in the series of orders) shall be evaluated as a whole for the series of orders.

Caution: All orders within the series of orders, being submitted, should be for the same continuous technical scope demonstrating relevancy to the instant acquisition. The Government reserves the right to request additional information from the offeror, Points of Contacts (POCs) provided, or any other resource available to the Government to verify that the series of orders is for the same continuous technical scope.

4. Key Personnel:

Offerors, joint venture members, or critical subcontractors that are newly formed entities (in existence less than three (3) years from the issuance date of this solicitation) who either have no prior contracts or do not possess relevant corporate past performance, but have key personnel with relevant past performance while employed by another company, may demonstrate the performance of such key personnel by submitting information for four (4) of their most recent and relevant contracts under which such key personnel performed the same role currently being proposed on the instant acquisition and this performance occurred during the past four (4) years from the issuance date of this solicitation. This past performance information should be submitted in the PPI Tool. However, please note that the quality of the key personnel’s performance under the submitted contract must be able to be verified by the Past Performance Team in order to be considered in the assessment of confidence. Any such key personnel must already be employed by the offeror /joint venture member, or in the case of a critical subcontractor, must already be employed by the critical subcontractor; a letter of intent to hire does not constitute employment.

5. Subcontractor/Teaming Member Consent Form: In addition to the information provided in the PPI Tool and Attachment B, Past Performance Relevancy Assessment for each entity as required above, the offeror must submit a consent letter executed by each of its proposed teaming member(s) and/or critical subcontractors authorizing release of adverse past performance information to the prime offeror to allow the prime offeror an opportunity to respond. A sample Subcontractor/Teaming Partner Consent Form is attached to this Section L (see Attachment F). The consent form should be completed by the team member(s) and/or critical subcontractors identified in your proposal. The completed consent forms shall be submitted as part of your Past Performance Volume II.

6. Small Business Compliance in Past Performance Efforts: On the four (4) efforts submitted in Volume II, Past Performance, include relevant information in the PPI Tool concerning the offeror’s/joint venture member’s (and critical subcontractor’s, if applicable) compliance with FAR 52.219-8, Utilization of Small Business Concerns or FAR 52.219-9, Small Business Subcontracting Plan, if these clauses are or were contained in the effort. (Please note that FAR 52.219-8 does apply to ALL businesses, whereas FAR 52.219-9 only applies to large businesses.) When subcontracting possibilities existed on the contracts submitted by the offeror/joint venture member and critical subcontractor, address whether or not the offeror/joint venture member and critical subcontractor awarded subcontracts to small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance. If none of the submitted efforts included these clauses, whenever subcontracting possibilities existed in the performance of these contracts, address whether or not it was the offeror/joint venture member and critical subcontractor’s policy to utilize small business concerns, veteran-owned small business concerns, service-disabled veteran-owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns, and women-owned small business concerns to the fullest extent consistent with efficient contract performance.

7. PPI Tool and Past Performance Relevancy Assessment Attachment B: The offeror/joint venture member and/or critical subcontractor (if applicable) must submit information for each past performance effort in the PPI Tool and Attachment B, Past Performance Relevancy Assessment. The offeror/joint venture member or critical subcontractor (if applicable) shall focus its responses in the PPI Tool and the Attachment B, Past Performance Relevancy Assessment so that they clearly correlate present and past performance with the requirements of this RFP. The information must clearly describe the relevance of the effort to the work proposed. Provide the most current information for the Points of Contact (POCs) identified in the PPI Tool. At least two of the following (in descending order of availability) should be identified as current POCs in the PPI Tool:

(a) Procuring Contracting Officer/Contract Negotiator or equivalent

(b) Program/Project Manager, or equivalent

(c) Administrative Contracting Officer/Contract Administrator or equivalent

(d) Other (As specified in the PPI Tool)

If problems were encountered during the performance of the identified contracts, provide evidence of the ability to isolate the root causes of problems and actions taken to resolve those causes in the information provided in the PPI Tool for each contract identified for evaluation. Problems not addressed in the PPI Tool, but found by the Government during the evaluation of the information in this volume, will be assumed to still exist. Note: In the case of Contractor Performance Assessment Report System (CPARS), if your input has already been provided and the rationale/circumstances have not changed, DO NOT repeat them here.

8. Past Performance Questionnaire: The Past Performance Questionnaire (see Attachment C) will be

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one means used by the Government to obtain past performance information. The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s). The offeror shall send out – and track the completion of - the Past Performance Questionnaires (See Attachment C) to each of the offeror’s, joint venture members’ and/or critical subcontractors’ (i.e., each entity’s) POCs identified in each PPI Tool. The responsibility to send out and track the completion of the Past Performance Questionnaires rests solely with the offeror - i.e., it shall not be delegated to any other entity. The Transmittal Letter (see Attachment E) shall be used by the offeror in sending out the Past Performance Questionnaires (see Attachment C). Exert your best effort to ensure that at least two POCs per relevant contract submit a completed Past Performance Questionnaire directly to the Government not later than the date established in the RFP for receipt of proposals. POCs may submit their completed Present/Past Performance Questionnaire electronically to: brandi.moody@us.af.mil, philip.holt@us.af.mil, and minh.tran.16@us.af.mil.

Once the Past Performance Questionnaires are completed by your POCs, the information contained therein shall be considered source selection sensitive and shall not be released to you, the offeror. Therefore, any exchange/contact between the offeror/joint venture member and/or critical subcontractor and its own POCs in regards to comments made on the questionnaire is not permitted.

9. Client Authorization Letter: In the event that commercial efforts are presented as past performance sources of information, a client authorization letter shall be issued to those commercial POCs requesting/authorizing them to complete a Past Performance Questionnaire. A sample client authorization letter is attached to this RFP (Attachment D). The offeror is required to send the client authorization letter(s) with the Past Performance Questionnaire(s) to each POC on commercial contracts. A separate copy of client authorization letter(s) for each commercial contract shall be included in the offeror’s Past Performance submission for the Government’s use in case additional questionnaires need to be sent by the Government after the RFP due date.

10. Follow-up Discussions: The Government may conduct follow-up discussions with any of the people identified in the PPI Tool or in the offeror’s Past Performance Volume. Pursuant to FAR 15.305(a)(2)(ii), the Government may obtain other information by sending out additional questionnaires and through other sources, other than those listed in the PPI Tool.

11. RFP Attachment Legend: RFP Attachments B and C (Past Performance Relevancy Assessment and Past Performance Questionnaire) must include the following legend at the top and bottom of the page:

SOURCE SELECTION INFORMATION – SEE FAR 2.101 AND 3.104

D. Volume III, Small Business Participation

1. General: The Small Business Participation proposal is required from all offerors, including small businesses and companies with Master, Individual, commercial subcontracting plans and/or comprehensive subcontracting plans. The offeror/joint venture member and each proposed critical subcontractor shall include only the first tier of subcontractors for this effort. Offerors are advised that the Small Business Participation proposal is not the same as the Small Business Subcontracting Plan required by FAR 52.219-9. Large business offerors shall not utilize the Small Business Subcontracting Plan in the place of the Small Business Participation proposal.

2. Format and Specific Content: The offeror shall submit a Small Business Participation proposal for itself and any joint venture member, as well as each proposed critical subcontractor in a separate volume labeled “Volume III – Small Business Participation”. The Small Business Participation

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proposal shall address each of the following elements in the proposed performance of this resultant contract:

a) The extent of participation of proposed Small Businesses (SB) when subcontracting possibilities exist, including the company names with Company and Government Entity CAGE codes the offeror plans to use in the performance of this resultant contract; and,

b) The description of the subcontracted work these proposed firms are to perform; and,

c) The associated goals expressed in terms of percentages of the total planned subcontracted dollars. If limited or no subcontracting possibilities exist for these socio-economic entities, provide rationale for such. Offerors are cautioned against only acknowledging a goal is not met, if applicable. Rather, adequate rationale includes specific reasons why a goal is unmet and any actions being taken to increase any unmet goals. Additionally, if the offeror/joint venture member/critical subcontractor is a small business concern, it should include the work it will be performing when calculating the goals for your Small Business Concern Utilization information.

E. Volume IV, Cost/Price Proposal

1. General Instructions: The offeror shall submit complete pricing information in Volume IV with a completed MAAS Price Matrix (RFP Attachment 02).

a. The offeror shall submit pricing information in Volume IV only. The offeror shall complete the RFP Attachment 02 - MAAS Price Matrix. No proposal prices shall be entered in Section B of the Schedule in the RFP. In the event that prices are entered in Section B of the Schedule in the RFP, they will NOT be considered. NOTE: Only input information in the applicable orange input cells in Attachment 02 - MAAS Price Matrix. DO NOT attempt to modify the other cells of Attachment 02 - MAAS Price Matrix. Alteration(s) to the non-input cells may result in rejection of the offeror’s proposal.

b. Proposed unit/CLIN prices shall be rounded to the nearest whole dollar. If any proposed unit/CLIN price does not meet the required rounding, the Government will round that unit/CLIN price to the nearest whole dollar. The Government adjusted unit/CLIN price will become the offeror’s proposed amount.

c. Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

d. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal.

e. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

f. In accordance with DFARS 215.371-3, cost and pricing data may be required in the event only one offer is received. If no exception in FAR 15.403-1(b) applies, the cost and pricing data shall be certified.

Source Selection Information -- See FAR 2.101 and 3.104

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RFP FA8534-23-R-0001

Attachment A

Instructions to Past Performance Information (PPI) for Offerors

Downloading the PPI Tool The PPI Tool can be downloaded by performing the following steps (if you are unable to download the Tool, contact the contracting officer for assistance):

1. Access the SAM.gov website.

2. Find the solicitation posting, FA8534-23-R-0001.

3. Download the PPI Tool in the same manner as downloading all other RFP attachments.

4. Save the PPI Tool to your computer. Name the file as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

Note: PPI Tools saved in Microsoft Office versions 2007 and greater will be saved with “.accdb” file extension.

Entering information in the PPI Tool After selecting and saving the tool, enter information by performing the following steps:

1. Open the saved PPI Tool.

2. Select the “Options” button from the “Security Warning” banner, if applicable

3. The “Security Alert” pop-up screen displays.

Figure 1: Security Alert Pop-up

Note:

• Files saved using Microsoft Office 2010 will have the “Enable Content” button on the

“Security Warning” banner and therefore will not get a Security Alert pop-up.

• If a "read only" file is opened, in order to populate data in the file, click "Save As" in the "Read-Only" message bar. Enter the filename as the prime contractor + RFP number + file extension (e.g. XYZCompanyFA861710R6158.accdb).

4. Select the radio button “Enable this content” and then click “OK.” A setup pop-up screen displays.

Figure 2: Setup Pop-Up

5. Select the “Start” button. The “Application Setup” screen displays.

Figure 3: Application Setup Screen

Note: Once the Offeror’s Name and RFP Number have been entered they can be edited by selecting the “Edit Offeror And RFP Number” button from the “Contractor’s Menu”

6. Enter the Offeror’s Name and RFP Number and then click the “Next” button. The application setup continues.

Figure 4: Continue the Application Setup

7. Choose the appropriate option by selecting the corresponding radio button and then click the

“Next” button. The “Contractor’s Menu” displays.

Figure 5: Contractor’s Menu

8. Click the “Step 1: Set up Business Relationships” button to create a business relationship, if applicable, for each business entity before proceeding throughout the PPI Tool (refer to Section L of the RFP for detailed instructions). Identify all prime and sub-prime organizations and categorize them according to the appropriate role in the proposed acquisition. The “Business Relationships” screen displays.

Figure 6: Business Relationships

9. Click the “New” button to create a business relationship for the proposed acquisition. An additional “Business Relationships” screen displays.

Figure 7: Enter New Business Relationship

10. Complete the fields as follows (fields marked on the screen with an asterisk ‘*’ are required):

• Contractor’s Name: Self-explanatory

• Role in Proposed Acquisition: Choose one of the four options – Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

• Place of Work: Location where contractor will perform work.

• Percentage of Work: Identify percentage of work contributed by specified business entity

• Responsibilities: Detail proposed responsibilities of specified business entity.

11. Select one of the buttons at the bottom of the screen.

• Add – Saves the current business relationship and allows for the addition of a new one.

• Close – Cancels the current business relationship without saving.

Note: In order to edit or delete an existing business relationship in the list, double-click on it.

12. Select the “Close” button on the “Business Relationships” screen after all of the business relationships has been added.

13. Click the “Step 2: Enter Past Performance Information (PPI)” button to enter the Past Performance Information. The “Past Performance” screen displays.

Figure 8: Past Performance

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

14. Click the “New” button to enter Past Performance Information for the proposed acquisition. An additional “Past Performance” screen displays.

Figure 9: Enter Past Performance Information

15. Complete the fields on each of the tabs as follows (fields on the screen marked with an asterisk

‘*’ are required):

• Contract Information Tab

Contractor: Select from the dropdown the appropriate business entity.

Cage Code: Self-explanatory.

Contract Number: If you don’t have a contract number, enter “N/A.”

If submitting an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Input the ordering type contract number in the Contract Number PPI TOOL FIELD and the Task/Call/Delivery/Purchase Order. Thoroughly read Section L. Paragraph II. D. 3 and Section M. Paragraph II.D.4. before entering the Contract Number into the PPI Tool.

Example: FA8562-05-D-0005

Program Title: Enter full name of program.

Contracting Agency/Customer: Enter servicing contracting agency and customer (office symbols suffice).

DUNS Number: Self-explanatory

Delivery Task/Order:

If submitting a series of orders, in the Delivery Task/Order PPI TOOL FIELD, list the range of orders being submitted.

Two examples:

Orders 0001-0003

Or

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

Orders: FA8562-15-F-0001, FA8562-16-F-0002, FA8562-17-F-0003 (New FAR Numbering System)

** Include a list of the series of orders in the Program Description PPI TOOL FIELD. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

If submitting a single, stand-alone task/call/delivery/purchase order, enter the individual order number.

Contract Type: Enter Firm-Fixed-Price (FFP), Cost Plus Fixed-Fee (CPFF), Indefinite

Delivery/Indefinite Quantity (ID/IQ), LH, Blanket Purchase Agreement (BPA), Cost Plus Incentive-Fee (CPIF), Cost Plus Award Fee (CPAF), etc. For additional clarification, click the question mark button.

Short Program Title (i.e. Acronym): Enter abbreviated title for the program or enter “N/A.”

Contract Dollar Value:

NOTE: If submitting an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. Therefore, the “Contract Dollar Value” submitted here should be for the order (or series of orders), the offeror has performed under this ordering type contractual vehicle. Thoroughly read Section L.

Paragraph II. D. 3 and Section M. Paragraph II.D.4. before entering the Contract Dollar Value into the PPI Tool. ** Include a list of the series of orders in the program description tab section of the PPI Tool as well. List the original and current total dollar value for each order. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

o Original: Input total contract dollar value, with all options if applicable. This is the amount originally awarded, on the referenced contract.

If BPA, provide total ceiling.

If submitting a stand-alone contract or purchase order, provide the amount originally awarded, on the referenced contract.

If submitting an Ordering Type Contract - series of orders, IN THIS PPI FIELD, include the sum of the original total dollar value for each individual order.

If submitting an Ordering Type Contract - single stand-alone task/call/delivery order, IN THIS PPI FIELD, provide the original total dollar value of the individual task/call/delivery order.

o Current: Input total contract dollar value, with all options if applicable, as the contract stands at time of PPI submission. This is the amount, as of the date of proposal submission, on the referenced contract.

If submitting a stand-alone contract or purchase order, provide the amount originally awarded, on a referenced contract.

If BPA, provide total ceiling.

If submitting an Ordering Type Contract, series of orders, IN THIS PPI FIELD, include the sum of the current total dollar value for each individual order.

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

If submitting an Ordering Type Contract, single stand-alone task/call/delivery order, IN THIS PPI FIELD, provide the current total dollar value of the individual order.

o Explain the differences in Contract Value, if applicable: Enter an explanation of the difference between the original total dollar value and the current total dollar value as of the time of PPI submission.

Period of Performance (mm/dd/yy)

NOTE: If the contract being submitted is an ordering type contractual vehicle (for example, including but not limited to an Indefinite Delivery “D” type contract per FAR 16.5), only after issuance of a delivery/task order does performance occur. The “Period of Performance” submitted here should be for the order (or series of orders), the offeror has performed under this ordering type contractual vehicle. If a series of orders is being submitted, the offeror should include the period of performance (of all the orders, in the series) together to get the “Period of Performance.” If the Period of Performances on the individual order or orders, within the series of orders has changed, these changes would need to be reflected in the “Current End Date” Section below. See Section L-900 Paragraph II. D for more information on proposal submission and Section M-900 Paragraph II. D.4 for evaluation information. ** Include a list of the series of orders in the program description tab section of the PPI Tool as well. List the Start Date, Original End Date and Current End Date for each order. If your series of orders consists of more than 5 individual orders include the information in a separate attachment.

o Start Date: Input start date of contract/order/series of orders.

o Original End Date: Input original end date of contract/order/series of orders based on award.

o Current End Date (if changed): Input end date, as the contract/order/series of orders stands at time of PPI submission.

o Explain the differences in Period of Performance, if applicable: Enter an explanation of the difference between “Original End Date” and “Current End Date.”

• Program Details Tab Brief Description of Effort as:

o Select Prime, Sub, Joint Venture, or Other (Explain). An explanation comment box will display when you select “Other.”

o Provide a brief description of the service provided and actual work performed under this contract reference.

o If proposing a series of orders under an ordering type contractual vehicle, provide a list of the orders in this series with the total dollar value per order, the period of performance start date and end date per order. If more than 5 orders are in the series of orders, include the information in a separate attachment.

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

o Include the quantity produced for each contract/order/series of orders. If more than 5 orders are in the series of orders, include the information in a separate attachment.

o Include the type and complexities of data deliverables for each contract/order/series or orders. If more than 5 orders are in the series of orders, include the information in a separate attachment.

o ****If applicable: Provide information on performance problems encountered on the identified contracts. At a minimum, briefly describe the problem experienced, actions taken to alleviate the problem, and whether or not the problem was satisfactorily overcome.****

Explain how your performance on this contract is relevant for each applicable factor or subfactor, as instructed under Past Performance in Section M of the RFP. Include any unique aspects that demonstrate relevancy in this effort. Provide evidence to support such relevance to the requirements as described in the RFP.

Include relevant information concerning your compliance with FAR 52.219-8, Utilization of Small Business Concerns, on the contract you are submitting, if applicable.

Identify whether a subcontracting plan was required for the contract you are submitting.

If one was required, identify in percentage terms the planned versus achieved goals during contract performance. Explain why goals were not met, if applicable:

• POC & Key Individuals Tab Key Individuals: Click the “New” button to specify any key individual or individuals who participated in this program or who may support the proposed acquisition. Also indicate their roles for both acquisitions, previous and current. To edit or delete an existing key individual, double-click an item from the list.

Note: In accordance with FAR 15.305(a)(2)(iii), relevant contract efforts performed by from key personnel may be evaluated. If you wish to include the past performance of individual key personnel, select the “New” button for each individual and fill out the necessary information.

Customer Points of Contact: Click the “Program/Site Manager,” “Contracting Officer” or “Admin POC” button for the point of contact that you would like to add, edit, or delete.

Note: For government contracts provide current information on Program Manager, Contracting Officer, and Admin POC, if available.

For commercial contracts provide points of contact fulfilling these same roles, if available.

16. Select from the buttons at the bottom of the Past Performance screen:

• Save – Saves the Past Performance Information and displays the “Contract Information” tab on the Past Performance screen.

Source Selection Information -- See FAR 2.101 and 3.104

CONTROLLED UNCLASSIFIED INFORMATION

• Close – Closes the Past Performance screen. If there were any updates, a pop-up window displays asking to save before closing.

• Delete – Deletes the current PPI record. A pop-up window displays, select “Yes” to delete the record or “No” to close the window without deleting the record.

Note: In order to edit or delete…