S02 - ATCH 1 - 578-371 Construction SOW Final.pdf

Statement of Work

Parking Expansion at Joliet CBOC Minor Project 578-371

March 30, 2023

Attachments: 1) Joliet CBOC Aerial Site Plan

2) Joliet CBOC (Current Conditions)

3) Pre-Construction Checklist

4) Safety and Health during Construction Activities

A Pre-construction/Safety Risk Assessment (PCRA) B National Environmental Protection Act Assessment (NEPA) C Construction Safety Checklist D GEMS Awareness Competent Person Training E Construction Project Waste Minimization Report F Hines VAH Contractor Safety Disciplinary Procedure G Hines VAH COR Letter of Concern for Safety Non-Compliance H OSHA Required Competent Person Inspections I Crane Operation and Minimum Criteria On-Site Inspection Checklist J Hines VA Hospital Planned Critical Lift Plan & Crane Permit

5) Cutting Welding and Other Hot Work

6) Dig Permit Program SOP

7) Above Ceiling Entry and Wall Construction Permits

8) Pre-Construction Risk Assessment (PCRA)

9) Infection Control Risk Assessment (ICRA)

10) Interim Life Safety Measures (ILSM)

11) Contractor PIV Instructions and Form

12) OIT Horizontal Cable Requirements

13) 578-371 Phasing Plan

14) Specifications Book

15) No Smoking Policy 10-1-19

16) Infection Control Barrier Sample

17) Hines COVID-19 Guidelines

18) VHA Directive 1810

19) Joliet CBOC Floor Plans

20) VHA Supplemental Contract Requirements for Ensuring Adequate

COVID-19 Safety Protocols for Federal Contractors rev2

21) 578-371 Parking Expansion at Joliet CBOC Issue For Bid Drawings

References: 1) VA’s Technical Information Library (TIL)

2) Master Construction Specifications (PG-18-1)

3) Standard Details (PG-18-4)

4) Environmental Planning Guidance (PG-18-17)

A) Mission.

Engineering Service’s mission is the total oversight and management of the environment of care, as it pertains to the physical infrastructure and base plant operations, at the Joliet Community-Based Outpatient Clinic (CBOC). Engineering support is for customers that include, but are not limited to, patients, visitors, clinic staff and administrative employees.

B) Goals

The goal of this project is to perform all the necessary requirements to demolish and remove the remnant structure left behind from the Silver Cross Hospital demolition, repair the north wall, replace the roof, convert the existing boilers to a hot water system, and upgrade the Air Handling System. The new AHU’s will be installed in a newly constructed penthouse above the existing ambulance bay and will be capable of supplying 100% Outside Air to the CBOC. In addition, the property to the North of the Joliet CBOC will be developed to create a new Employee Parking Lot with access to a new basement level entrance.

C) Current Conditions.

The Joliet Community-Based Outpatient Clinic (CBOC) is located at 1201 Eagle St, Joliet, IL 60432. The north end of the Joliet CBOC abuts the south end of the former Silver Cross Hospital complex. The Silver Cross hospital complex has been demolished and only a remnant structure remains adjacent to the north wall of the Joliet CBOC. There are two wall conditions along this northern border that separate the two properties. See Attachment 2.

The first wall condition (Condition 1) consists of two separate walls with a 3-foot wide chase between them. The north wall is of load-bearing masonry construction of Joliet limestone designed to support a building upwards of 5 stories in certain sections. The south wall is constructed of a single-wythe of an interior grade concrete block. The wall sits on its own foundation and has a brick ledge. The concrete block wall extends upward to the underside of the roof deck. The roof deck extends across the chase with the flashing tied into the north limestone wall.

The second wall condition (Condition 2) occurs in the northeast corner of the Joliet

CBOC’s north vestibule area. There is one, singular wall which separated the CBOC from the Silver Cross hospital complex.

The Joliet CBOC vertically consists of a main level and basement. There are several rooms and spaces that line the boundary walls on both levels. On the main level rooms and spaces impacted by the Condition 1 walls are stairway No. 2, elevator 1, an FMS/Engineering storage room, electrical closets, a soiled utility room, and two sound booths and their corresponding control rooms. On the main level rooms and spaces impacted by the Condition 2 walls are the vestibule and egress corridor. On the basement level rooms and spaces impacted by the Condition

1 walls are stairway No. 2, elevator 1, an FMS/Engineering storage room, the elevator equipment room, the HBPC shared office space, one HBPC phone room and three offices of which two are currently vacant. There are no rooms or spaces which line the Condition 2 walls at the basement level. That portion of the basement is unexcavated space.

The land surrounding the Joliet CBOC consists of the remnant Silver Cross structure, and five parking lots. The Joliet CBOC and Silver Cross Hospital were physically connected to each other. The majority of the Silver Cross hospital was demolished in 2018. Due to the connection of the two structures and the impact the demolition was having on the adjacent CBOC, Silver Cross left a remnant structure partially demolished at the north end of the CBOC. This multi-level structure projects about 70 feet north of CBOC’s northern property line. There is debris hanging from the structure and on the ground of the surrounding area. A 6’ chain-link fence with a dust screen and two 10’ wide gate entrances surrounds the structure and limits access. See Attachment 2 for current site photos. There are three patient parking areas, located to the east and south of the Joliet CBOC. A fourth parking lot for employees is located west of the CBOC, across Walnut St.

See Attachment 1 for locations.

D) Justification.

The roof and north wall of the Joliet CBOC must be repaired once the remnant Silver

Cross structure is completely demolished. Project 578-371, Fence and Tarp the Joliet CBOC was implemented as a short-term solution to protect the Joliet CBOC North wall from weather conditions. This project will be a permanent solution. This project will correct FCA deficiencies as follows:

1) #365118 Exterior Walls which was graded as a “D”.

2) #364130 Roof which was graded as a “F”.

3) #364131 Roof which was graded as a “D”.

The Joliet CBOC does not have adequate parking to meet its current patient, visitor, and staff demands by either the Hines Parking Study or the SCIP Parking Model. Staff parking is located across a busy street from the CBOC. The CBOC reports 820 near misses with 164 close contacts for staff crossing the street in 2018.

The Joliet CBOC has been cited as deficient with VHA Directive 1810. See Attachment

18. To address these deficiencies, the Joliet CBOC will convert from a steam system to hot water heating.

The 2021 update to the VA HVAC Design Guide included revisions for ‘pandemic mode’ operation at VA facilities. This mode included a requirement for 100% Outside Air (OA).

In order to meet these new requirements, the AHUs at the Joliet CBOC will be upgraded and relocated to a new, self-supporting penthouse structure located above the ambulance bay drive-thru.

E) Objectives.

The objectives of this project are to:

1) Demolish and remove the remnant structure left over from the Silver Cross Hospital demolition.

2) Replace the Joliet CBOC roof and repair the north wall.

3) Construct a north egress to the existing CBOC north vestibule.

4) Develop the land north of the CBOC

a. Construct sidewalks, site lighting, call boxes and landscaping

b. Construct ADA compliant parking with access from Walnut Street

c. Modify the landscaping to provide for proper drainage due to the severe grading at the north end of the site.

5) Reconfigure existing parking to place ADA compliant parking closer to the building.

6) Remove the steam boilers in the boiler plant and install hot water heaters.

7) Construct a new penthouse above the ambulance bay drive-thru and install new

AHUs; replace existing ductwork as necessary.

8) Demolish the existing AHU’s in the CBOC basement mechanical room.

9) Perform the work in a manner least likely to interfere with the daily operations of

Joliet CBOC patients and staff.

F) Acronyms and Definitions.

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

ABAAS Architectural Barriers Act Accessibility Standards A/E Architect and Engineer (firm) AHU Air Handling Unit CBOC Community-Based Outpatient Clinic CO Contracting Officer COR Contracting Officers Representative as delegated by the CO CS Contracting Specialist assigned by the CO EHVAH Edward Hines Veterans Affairs Hospital FCA Facilities Condition Assessment GLAC Great Lakes Acquisition Center HBPC Home Based Primary Care HVAC Heating, Ventilation, and Air Conditioning ICB Infection Control Barrier LAN Local Area Network LF Linear or Lineal Feet MATOC Multiple Award Task Order Contracting NTP Notice to Proceed OA Outside Air OI&T Office of Information & Technology PDT Project Delivery Team – Typically comprised of the CO/CS, the COR, and

EHVAH staff PIV Personal Identity Verification RFI Request for Information SF Square Feet

SOW Statement of Work TIL Technical Information Library VA Department of Veteran Affairs

G) Requirements.

Where a conflict exists between the Statement of Work (SOW) requirements and the requirements of other associated contract documents, the SOW requirements shall prevail.

This SOW presumes the Contractor will not need access to the Hines or Joliet LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the Specifications Book, Attachment 14, and the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-construction site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. The Contractor shall coordinate with the COR to schedule the site visit seven

(7) calendar days prior to the requested date.

2) RFI Submittals:

a. The Contractor shall submit any RFI’s resulting from the site visit within five

(5) working days after the inspection to the CO.

b. Unless otherwise stated the Contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB):

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal.

http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

i. The ICB must be fire-resistant.

ii. The barrier must be water resistant; capable of being cleaned and sanitized.

iii. Installation of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

iv. Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

http://www.edge-guard.com/home.html

3. Generates excess fumes outside the barrier.

4. Require floor, wall, or ceiling repairs upon removal.

v. The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

d. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

i. The Contractor shall submit an RFI requesting approval during the bid period.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. See Attachment 16.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures.

Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidently get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4) The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and

Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. See Attachment 16. The Contractor will update the postings when new documents are issued.

5) Equipment Lead time:

a. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

b. The contractor shall bear the cost of temporary materials, equipment, labor, and services for the time period between the end of the period of performance and the final installation of the contract’s specified materials and equipment.

c. Equipment lead times line shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

6) EHVAH Permits:

a. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

b. Certified payroll documents shall be submitted to the COR weekly.

c. Approval of all invoices will require documents to be current.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the

COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the Contractor shall provide certification for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

b. A copy of the OSHA certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

13) Post-Award meeting:

a. The meeting shall be coordinated through the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

c. Within 14 days of contract award, the Contractor shall schedule and attend a

“Page-Turn” meeting in which the Designer of Record will be in attendance.

The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

H) Scope of Work.

The goal of this project is to perform all the necessary requirements to demolish and remove the remnant structure left behind from the Silver Cross Hospital demolition, repair the north wall, replace the roof, convert the existing boilers to a hot water system, and upgrade the Air Handling System. The new AHU’s will be installed in a newly constructed penthouse above the existing ambulance bay and will be capable of supplying 100% Outside Air to the CBOC. In addition, the property to the North of the Joliet CBOC will be developed to create a new Employee Parking Lot with access to a new basement level entrance.

The Contractor shall inspect the area under contract prior to commencing work and identify any pre-existing damage and provide an Existing Site Conditions report with related photos to the Contracting Officer for review and approval.

Any deviation from this scope of work requires the express authorization of the Contracting Officer. The Contracting Officer Representative (COR) does not hold the authority to authorize changes to this scope of work.

1) Continued Use – The Joliet CBOC maintains operations from 6:00AM to 4:30PM, Monday through Friday. Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. An example phasing plan has been provided as Attachment 13.

2) Phases – The project work will be performed in thirteen (13) phases:

a. Phase 1 – D1

b. Phase 2 – S1

c. Phase 3 – D2

d. Phase 4 – C1

e. Phase 5 – C2

f. Phase 6 – C3

g. Phase 7 – S2

h. Phase 8 – C4

i. Phase 9 – C5

j. Phase 10 – C6E

k. Phase 11 – C6W

l. Phase 12 – D3

m. Phase 13 – C7

3) General Work:

a. Demolition and complete removal of the remnant structure left over from the Silver

Cross Hospital demolition and surrounding fence.

b. Repair of the Joliet CBOC roof and north wall to ensure structural stability.

1. This includes foundation work.

2. Add windows where indicated to the new north wall.

c. Construct a new AHU penthouse above the existing ambulance bay drive-through.

d. Install new AHUs in the new penthouse and demolish existing basement AHUs.

e. Replace all controls and necessary ductwork.

f. Develop the land north of the Joliet CBOC

1. Create a staff-only North parking lot at the basement level.

2. Construct a one-way ramp from the East lots to the new North parking lot.

3. Re-stripe the existing parking lots.

4. Ensure landscape fabric, pre-emergent treatment and at least 3" of mulch is used in all areas.

g. Construct a north egress to the existing CBOC north vestibule which connects to the circulation corridor and the patient reception area.

h. Convert from steam to a hot water system

i. Add a plug-in generator.

j. Install a second elevator.

k. Update lighting and security including:

1. Keyscan card reader access.

2. Replace ceiling panels throughout.

3. Replace lighting throughout.

l. Address legionella concerns by:

1. Install autoflush faucets on sinks, toilets, and urinals at distal locations.

m. See the Issue For Bid Drawing Set, Attachment 21, for full details.

I) Constraints.

1) Work hours for Joliet CBOC staff are from 6:00 am until 4:30 pm, Monday through Friday.

2) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of the Patient Privacy and hospital policy. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

3) Exploratory demolition is permitted but must be coordinated with the COR.

4) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

5) Maximizing Use of American-Made Goods, Products, and Materials

a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.

b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.

c. Material purchases should adhere to this policy to the greatest extent possible.

6) All Contractors visiting the jobsite will need to receive a temporary PIV badge. The procedure to follow is:

a. Contractors must FIRST get their fingerprints done by Human Resources located in Building 17.

b. It takes between 3-5 days at least for fingerprints clear.

c. Once fingerprints have cleared the person requesting a badge can be sponsored.

d. The Contractor must then complete a “Request for a PIV card” form. See

Attachment 11 and then turn in to the Engineering Services.

e. The Contractor can then be sponsored upon verification the fingerprints have been cleared.

f. Once the Contractor has been sponsored the COR, they can call PIV (708)

202-5170 to arrangement for issuance of a PIV for badge.

J) Tasks and Responsibilities.

A pre-construction (kick-off) meeting between the Contracting Officer (CO) or Contracting Specialist (CS), the Contracting Officers Representative (COR), and key GC team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. During this meeting the Notice to Proceed (NTP) should be signed. After this meeting the awarded GC firm shall provide their services according to the approved project schedule.

1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

This Breakdown for Payment may also require contractor/sub-contractor hourly rate line item breakdowns, material receipts or contract documents between the prime contractor and the sub-contractor(s); the level of detail required will be determined by the COR.

i. Existing Conditions Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: The Contractor shall provide the following during construction services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Attending biweekly construction meetings which are facilitated by the COR.

c. Submit RFI’s during construction as necessary.

d. Issue biweekly field reports of construction progress to the COR.

e. Attend field inspections and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the Contractor and generate as recorded drawings and specifications.

K) Deliverables

1) The Contractor shall provide all submittals required by the Specifications Book.

L) Time Frames.

1) This project shall be completed within Five Hundred Sixty-Seven (567) calendar days once NTP is issued.

b. Phasing – This project shall be executed in thirteen (13) phases based upon the work locations and sequence of work. Work in each location shall be executed uninterrupted until complete. Certain phases may overlap as necessary. See Attachment 13, Phasing Plan, for details.

a. Phase 1 – D1: 105 calendar days.

b. Phase 2 – S1: 119 calendar days.

c. Phase 3 – D2: 28 calendar days.

d. Phase 4 – C1: 84 calendar days.

e. Phase 5 – C2: 84 calendar days.

f. Phase 6 – C3: 84 calendar days.

g. Phase 7 – S2: 63 calendar days.

h. Phase 8 – C4: 84 calendar days.

i. Phase 9 – C5: 56 calendar days.

j. Phase 10 – C6E: 49 calendar days.

k. Phase 11 – C6W: 49 calendar days.

l. Phase 12 – D3: 28 calendar days.

m. Phase 13 – C7: 21 calendar days.

c. Pre-construction (kick-off) Meeting is when the Notice to Proceed (NTP) is signed.

d. Pre-Construction Period duration is NTP + 60 calendar days. Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

a. Logistics Plan.

b. Construction Security Plan.

c. Construction Phasing Plan.

d. Submittal Registry.

e. Accident Prevention Plan.

f. Activity Hazard Analyses.

g. Construction Schedule.

h. Schedule of Values.

i. Existing Conditions Survey.

j. Infection Control Plan.

k. Quality Control Plan.

l. Environmental Protection Plan.

m. Document Submissions.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

e. Construction Period - To be determined based upon the approved schedule for construction. The estimated construction period is 458 calendar days with all product submittals to be delivered prior to the start of construction to the COR for review and approval. No demolition or construction shall be started without the review and approval from the COR for those items listed in the Pre-Construction Period unless authorized in writing by the COR or the CO.

f. Construction Closeout Period duration is NTP + 518 calendar days. The Contractor shall submit within 49 calendar days from EHVAH acceptance of the completed punch list items and commissioning reports (if applicable).

Within this period the Contractor shall provide all materials included under Tasks and Responsibilities and the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. Waste Reports.

8. Existing Conditions Re-survey.

M) Performance Monitoring.

The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

N) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work.

Certifications shall include welders, pipe installers, machine operators, etc.

5) The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

O) Risk Control.

1) Refer to the attached ICRA form.

P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI).

1) GFE.

a. None

2) GFI.

a. No additional information is intended to be supplied other than information that is requested by the Contractor.

Q) Point of Contact at the EHVAH.

1) Aaron Walsh

Engineer, Project Planning Section Engineering Service Edward Hines Jr. VA Hospital 5000 S. Fifth Avenue Building 228, Room 121 Hines, IL 60141 Aaron.walsh@va.gov Phone: 708-202-8387 ext. 21152

FAX: 708-202-2167