RFP_31786-00187_Draft_The_TN_Plan_Attachment_6.3_Cost_Proposal.xlsx

This is a Cost Proposal and Scoring Guide attachment (RFP Attachment 6.3) for RFP #31786-00187 issued by the State of Tennessee, Department of Finance and Administration, Division of Benefits Administration, seeking administrative services from a third-party administrator (TPA) for The Tennessee Plan, a self-insured supplemental medical insurance program for Medicare-eligible state retirees. Respondents must submit proposed monthly administrative fees on a per-member basis for calendar years 2027 through 2031, with all pricing entries required to be completed in full without blank cells or deviations, as incomplete submissions may result in rejection. The cost proposal carries a maximum evaluation score of 50 points, calculated using a competitive evaluation formula that compares each respondent's evaluation cost against the lowest evaluation cost from all proposals. All monetary amounts must be expressed in U.S. currency limited to two decimal places, and the cost proposal must remain valid for at least 120 days following the proposal opening date and thereafter in accordance with any resulting contract.

The cost proposal must be signed by an individual with authority to bind the respondent, with evidence of authority required if the signatory is not the President or Chief Executive Officer. The evaluation utilizes an evaluation factor of 48 applied to the annual administrative fee sum to calculate the evaluation cost, though this factor is expressly stated as being for evaluation purposes only and does not constitute any volume guarantee, minimum purchase quantity, or entitlement to the respondent. Blank cells or entries containing non-numeric data, including "N/A," will be treated as zero; however, if the evaluation cost equals zero across all proposals, the respondent will receive the maximum section score and the state will use $0.01 as the baseline for calculating other proposals' point allocations. The contract term runs from January 1, 2027, through December 31, 2031, with implementation activities scheduled from April 2026 through December 2026, and current enrollment is approximately 48,059 members as of July 2025, with historical growth of 1,500 to 2,000 members annually.