RFP_31786-00187_Amendment_One_Schedule_Update.pdf

This is Amendment One to RFP #31786-00187 issued by the State of Tennessee, Department of Finance & Administration, Division of Benefits Administration, updating the schedule of events for the procurement of administrative services for a third-party administrator (TPA) of The Tennessee Plan, a self-insured supplemental medical insurance program for Medicare-eligible state retirees. The amendment confirms key dates for the RFP process, including the pre-response conference scheduled for September 30, 2025, the first written questions and comments deadline of October 8, 2025, and a second round of written questions limited to five submissions per respondent due November 6, 2025. The response deadline is December 10, 2025, with state completion of technical evaluations by January 15, 2026, and cost proposal opening and scoring on January 16, 2026. Optional negotiations are scheduled for January 23-27, 2026, followed by the Notice of Intent to Award on February 26, 2026, with the protest period ending March 5, 2026. The contractor signature deadline is established as March 13, 2026, at 2:00 p.m. Central Time.

The amendment serves to update and confirm all previously established RFP dates and events without modifying other terms and conditions of the original RFP. All revisions contained in the amendment became effective upon release. The underlying RFP seeks to secure comprehensive TPA services including claims processing, member communications, call center services, HIPAA compliance, weekly claims payment processing, subrogation recovery, and enrollment management for approximately 48,059 members as of July 2025. The contract will run from January 1, 2027, through December 31, 2031, with a claims run-out period extending through December 31, 2033. Compensation will be provided through monthly per-member-per-month (PMPM) rates based on the best-evaluated cost proposal. The current incumbent is UMR, Inc., and the contract replaces an existing agreement expiring June 30, 2028. The RFP evaluation methodology allocates 10 points for general qualifications and experience, 40 points for technical qualifications and approach, and 50 points for the cost proposal.